Executive Personal Assistant to the Managing Director

AI summary

Johnson's Consults is hiring an Executive Personal Assistant to provide direct, high-trust support to the Managing Director in Nigeria. The role covers calendar and correspondence management, meeting coordination, executive follow-up, research, travel planning, and confidential records handling. Candidates need an HND or bachelor's degree and 3–5 years of executive support experience.

• Direct executive support role reporting to the Managing Director
• Covers calendar, correspondence, meetings, travel, and confidential records
• Requires 3–5 years of personal or executive assistant experience
• Based in Nigeria

Original source description

Our client is seeking a highly organised, intelligent, polished, and proactive Executive Personal Assistant to provide direct executive support to the Managing Director. This is a high-trust role for a professional who is able to work closely with a senior executive, manage competing priorities, maintain confidentiality, coordinate important engagements, and ensure that instructions and commitments are followed through to completion. The ideal candidate should be more than an administrator. She should be proactive, resourceful, detail-oriented, commercially aware, and capable of anticipating the needs of the MD while maintaining a high level of professionalism. Responsibilities: Executive & Calendar Management: Manage the MD’s calendar, appointments, meetings, engagements, and daily priorities. Coordinate schedules and ensure the MD is adequately prepared for meetings and appointments. Maintain reminders for important deadlines, commitments, and follow-up actions. Help structure the MD’s daily activities to maximise productivity. Promptly communicate changes, conflicts, and urgent matters requiring attention. Executive Communication: Manage and organise correspondence and communications requiring the MD’s attention. Draft, proofread, and format professional emails, letters, memos, reports, and other documents. Screen and prioritise information for the MD where appropriate. Maintain professional communication with internal and external stakeholders. Ensure important matters are escalated promptly. Meeting & Action-Point Management: Coordinate meetings involving the MD, including scheduling, reminders, and preparation of relevant documents. Take accurate notes and document key decisions and action points. Maintain an executive action tracker. Follow up with responsible team members on outstanding assignments. Provide concise updates to the MD on pending matters and deadlines. Executive Follow-Up & Coordination: Follow up on instructions assigned by the MD across departments. Obtain updates, reports, documents, and information required by the MD. Monitor outstanding matters and ensure they receive appropriate attention. Identify delays or potential issues and escalate them promptly. Serve as an effective coordination link between the MD and relevant stakeholders. Research & Executive Support: Conduct research and gather information requested by the MD. Assist with preparing presentations, reports, briefs, and executive documents. Support the MD with special projects and business assignments. Organise relevant information to support executive review and decision-making. Assist in tracking key business initiatives as assigned. Personal & Business Assistance: Provide professional assistance with authorised personal and business-related engagements of the MD. Coordinate appointments, reservations, errands, and other requirements: as assigned. Assist with travel planning, accommodation, transportation, and itineraries when required. Handle sensitive personal and business matters with maturity and discretion. Records & Confidential Information: Maintain organised digital and physical executive records. Safeguard confidential business, financial, personnel, and personal information. Ensure documents and information are properly organised and readily accessible. Exercise strict discretion in all dealings involving the MD and the organisation. Special Assignments: Support the MD with ad-hoc projects, events, meetings, and business engagements. Take ownership of assigned tasks and ensure timely completion. Handle urgent assignments professionally and efficiently. Perform other executive support duties reasonably assigned by the MD. Qualifications and Experience: HND or Bachelor’s Degree in Business Administration, Management, Office Administration, Secretarial Studies, or a related field. 3–5 years of relevant experience: as a Personal Assistant, Executive Assistant, Executive Secretary, or in a similar executive support role. Previous experience: supporting a CEO, MD, Director, Founder, or other senior executive is an advantage. Excellent written and spoken English. Strong proficiency in Microsoft Office and/or Google Workspace. Good knowledge of email, calendars, online meetings, document management, and other digital productivity tools. Gender Preference: Female. Who we are looking for We are looking for a smart, polished, highly organised and dependable professional who understands that an Executive PA role requires discretion, initiative, maturity, and excellent follow-through. The ideal candidate: Is confident and professional in appearance and communication. Can work comfortably with a senior executive. Is highly organised and able to manage multiple priorities. Can maintain confidentiality without constant supervision. Takes initiative rather than waiting for instructions on every matter. Has excellent follow-up skills. Is comfortable communicating with different levels of staff and external stakeholders. Can work under pressure while maintaining accuracy and professionalism. Has good judgement and knows when to escalate an issue. Is digitally proficient and comfortable using modern productivity tools. Core Competencies: Executive support Excellent communication Organisation & time management Confidentiality & discretion Strong follow-up ability Attention to detail Problem-solving Professional judgement Multitasking Stakeholder management Research and reporting Digital proficiency. What we offer Competitive salary of N150,000 – N200,000 monthly, based on experience: and suitability. Direct exposure to executive-level business operations. Opportunity to work closely with senior management. A professional and fast-paced work environment. Opportunity for professional development and career growth. Method of Application Interested and qualified candidates should send their Updated CV to: [email protected] using "Application – Executive Personal Assistant to MD" as the subject of the email. Note: Gender Preference: Female candidates are preferred for this role. 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