Administrative Officer

AI summary

BuildGen Nigeria Limited, a steel manufacturing company, is hiring an Administrative Officer in Ota, Ogun. The role involves workforce administration, attendance management, production staff monitoring, facility administration, and operational reporting. Candidates need 3–4 years of administrative experience in a manufacturing environment and strong Excel and reporting skills.

• Administrative role in a manufacturing plant in Ota, Ogun
• Focus on attendance, workforce coordination, and operational reporting
• Requires 3–4 years of manufacturing administrative experience
• Proficiency in Excel, attendance systems, and report writing needed
• NIM or CIPM membership is an added advantage

Original source description

Administrative Officer at BuildGen Nigeria Limited ⏲ Aug 7, 2026, 4:03 AM ⋕ View all Administrative & Office Support jobs BuildGen Nigeria Limited, a steel manufacturing company, is recruiting suitable candidates to fill the position below: Job Title: Administrative Officer Location: Ota, Ogun Job Summary The role requires close collaboration with Production, Human Resources, Security, and other departments to maintain operational efficiency. The Administrative Officer is responsible for supporting the day-to-day administrative operations of the manufacturing plant, ensuring efficient workforce coordination, attendance management, production staff monitoring, facility administration, and accurate record keeping. The ideal candidate should have 3-4 years of administrative experience: in a manufacturing environment. Key Responsibilities: Workforce Administration: Prepare and submit daily attendance and absenteeism reports. Verify clock-in/clock-out records using the attendance management system or biometric devices. Liaise with supervisors to resolve attendance discrepancies. Monitor and maintain daily attendance records for production, contract, and casual employees. Monitor staff punctuality, overtime, shift schedules, and leave records. Production Staff Monitoring: Support supervisors in maintaining discipline and adherence to company policies. Assist with onboarding and orientation of new production employees. Monitor staff movement within the factory and ensure compliance with shift schedules. Prepare daily manpower deployment reports. Track daily production staff strength and ensure adequate manpower is available for each shift. Administrative Operations: Manage filing systems and ensure proper documentation of administrative records. Provide administrative support to the Production and Administration departments. Maintain accurate records of staff, visitors, contractors, and administrative activities. Prepare daily, weekly, and monthly operational reports. Facility and Office Administration: Ensure adequate availability of office and operational supplies. Monitor the cleanliness and maintenance of offices, production areas, and common facilities. Coordinate repairs and maintenance requests for office equipment and facilities. Coordinate office and factory administrative activities. Logistics and Coordination: Coordinate transportation schedules for employees where applicable. Support the planning and coordination of meetings, training sessions, and operational activities. Liaise with Security on employee access control and visitor management. Compliance and Reporting; Maintain confidentiality of employee records. Prepare management reports on attendance, absenteeism, overtime, and workforce statistics. Ensure compliance with company policies regarding attendance and workplace conduct. Support internal audits relating to attendance and administrative processes. General Administrative Support: Receive and respond to administrative enquiries. Assist HR with employee documentation and personnel records. Perform other administrative duties as assigned by management. Qualifications Membership of the Nigerian Institute of Management (NIM) or Chartered Institute of Personnel Management (CIPM) is an added advantage. Bachelor’s degree or HND in Business Administration, Public Administration, Management, Human Resources, or a related discipline. Experience: Experience: working with contract and casual workforce administration is an added advantage. Experience: managing attendance systems, production workforce administration, and shift operations. 3-4 years of experience: in an administrative role within a manufacturing or industrial environment. Technical Skills: Experience: using biometric attendance systems and time management software. Knowledge of HRIS or ERP systems is an advantage. Proficiency in Microsoft Office Suite, especially Excel (Pivot Tables, VLOOKUP/XLOOKUP, IF functions). Strong report writing and data management skills. Core Competencies: Strong attention to detail and accuracy. Teamwork and collaboration. Ability to work under pressure in a fast-paced manufacturing environment. High level of integrity and confidentiality. Excellent organizational and coordination skills. Time management and multitasking abilities. Problem-solving and decision-making skills. Effective communication and interpersonal skills. How to Apply Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email. Note: Only qualified candidates will be shortlisted for interview. Application Deadline: 28th August, 2026. View all Jobs in Nigeria Ogun State and 1 other location Ogun State , Ota Administrative Officer job vacancies in Nigeria