Executive & Personal Assistant to the CEO

AI summary

Elyon Global Shipping Limited is hiring an Executive & Personal Assistant to the CEO in Lagos. The role involves managing the CEO’s schedule, travel, communications, and confidential matters, plus supporting basic project coordination, office software tasks, and social media activities. The position requires strong organization, discretion, flexibility, and willingness to travel up to 50% of the time.

• Direct executive and personal support to the CEO
• Schedule, travel, and communication management
• Up to 50% domestic and international travel required
• Immediate employment opportunity in Lagos
• Confidentiality and discretion are essential

Original source description

Executive & Personal Assistant to the CEO at Elyon Global Shipping Limited ⏲ Aug 20, 2026, 4:05 AM ⋕ View all Transportation & Logistics jobs Elyon Global Shipping Limited is a leading logistics and shipping company dedicated to providing tailored freight services that emphasize quick transit times, cost-cutting opportunities and continuous communication. With expertise in air and sea consolidation and forwarding, we offer individually customized solutions to meet the unique needs of our clients. Our team is committed to delivering exceptional service, ensuring seamless transactions and fostering long-term relationships with our partners and customers. We are recruiting to fill the position below: Job Title: Executive & Personal Assistant to the CEO Location: Lagos Job Summary This position requires a flexible, people-oriented individual who is comfortable working in a fast-paced environment, willing to develop project management skills, and able to travel up to 50% of the time as needed. We are seeking a highly organized, dependable, discreet, and professional Executive & Personal Assistant to the CEO for immediate employment. The successful candidate will provide direct executive and personal support to the CEO, manage schedules and communications, coordinate meetings and travel, prepare documents, assist with basic software and social media management, track priorities, and help ensure that important matters are handled efficiently and confidentially. Key Responsibilities: Support the CEO with basic digital communication and online account management where appropriate. Be available to travel with or on behalf of the CEO up to 50% of the time, including domestic and international travel when required. Screen and prioritize communications, requests, appointments, and matters requiring the CEO's attention. Assist with business and personal travel itineraries, accommodations, transportation, and related arrangements. Anticipate the CEO's needs and proactively address administrative, operational, scheduling, and communication matters. Work with team members to monitor project progress and help ensure assignments are completed on schedule. Draft and prepare letters, emails, reports, presentations, meeting materials, and other business correspondence. Assist with coordinating projects, timelines, task lists, deliverables, and follow-ups. Perform basic computer and software-related tasks, including document organization, data entry, file management, online research, and use of cloud-based business tools. Assist with basic social media management, including scheduling posts, responding to routine messages, organizing content, monitoring activity, and coordinating social media updates as directed. Maintain organized electronic and physical files, records, and confidential documents. Handle sensitive and confidential information with the highest level of discretion. Handle incoming and outgoing calls, emails, correspondence, and documents professionally. Manage and organize the CEO's daily calendar, appointments, meetings, and reminders. Coordinate with employees, managers, clients, vendors, business partners, government offices, and other external parties. Coordinate business and personal schedules, including travel arrangements, reservations, transportation, and logistics. Follow up on assignments, deadlines, approvals, and outstanding matters on behalf of the CEO. Perform other executive, administrative, project coordination, and personal support duties as assigned. Learn and develop project management skills, systems, and tools as part of the role. Assist with Microsoft Word, Excel, PowerPoint, Outlook, and other basic office software. Organize meetings, prepare agendas, take notes or minutes when required, and track action items. Assist with personal appointments, errands, reservations, and other personal matters when required. Minimum Qualifications Fluent in English, including speaking, reading, and writing. Comfortable using computers, smartphones, cloud-based applications, online platforms, and other basic business software. Strong judgment, professionalism, discretion, and problem-solving skills. Reliable, punctual, responsible, trustworthy, and able to maintain strict confidentiality. Proficient in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook. Willing and able to travel up to 50% of the time. Basic understanding of social media platforms and social media management. Flexibility to accommodate changes in schedules, travel, responsibilities, and priorities when necessary. Willingness and ability to learn project management principles, tools, and processes. Strong organizational and time-management skills with excellent attention to detail and accuracy. Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision. WASSCE Certificate required at minimum. Strong professional written and verbal communication skills. People & Communication Skills: The ideal candidate must have excellent people skills and be comfortable interacting with individuals at all levels. The successful candidate should demonstrate: Ability to represent the CEO and organization professionally. Tact, diplomacy, and discretion when handling sensitive situations. Strong customer-service mindset and ability to work well with different personalities. Ability to remain calm, courteous, and professional under pressure. A friendly, professional, and respectful manner. Ability to collaborate effectively with different departments and project teams. Ability to communicate professionally in person, by phone, email, and messaging platforms. Good listening skills and the ability to understand and follow instructions clearly. Strong interpersonal and relationship-building skills. Confidence when communicating with executives, employees, clients, vendors, and business partners. Good judgment when deciding which matters require immediate attention or escalation. Learning & Professional Development: This position is suitable for a motivated individual who is eager to grow professionally. The successful candidate should be: Interested in developing skills in planning, task coordination, scheduling, progress tracking, and follow-up. Willing to learn and develop project management skills. Receptive to training, feedback, and continuous professional development. Able to learn new software and technology quickly. Previous project management experience: is not required, but strong willingness to learn, stay organized, take initiative, and follow projects through to completion is important. Open to learning project management software, systems, and best practices. Willing to take on increasing levels of responsibility as skills and experience: develop. Preferred Qualifications: Familiarity with common online tools, cloud storage, messaging applications, scheduling platforms, and productivity software. Experience: managing executive calendars, business correspondence, meetings, travel, and confidential documents. Basic experience: managing social media accounts or digital content. Ability to anticipate needs, take initiative, prioritize effectively, and follow through without constant supervision. Strong computer and general office administration skills. Experience: coordinating frequent domestic or international travel is preferred. Previous experience: as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Administrator, or in a similar position. Previous experience: directly supporting a CEO, Director, senior executive, or business owner is highly preferred. Exposure to project coordination or project management tools is an advantage but not required. Ideal Candidate: The successful candidate must also have a growth mindset and a genuine willingness to develop project management and coordination skills over time. This position requires someone who can work effectively in a fast-paced environment, adapt quickly to changing priorities, exercise sound judgment, communicate well with people, and confidently manage both executive business responsibilities: and personal matters for the CEO. The ideal candidate is proactive, highly organized, trustworthy, resourceful, discreet, personable, technologically comfortable, eager to learn, and professional. The role may expand to include greater responsibility for tracking projects, coordinating teams, monitoring deadlines, and supporting the CEO with company-wide initiatives. How to Apply Interested and qualified candidates should send their CV to: hr@elyonship.com using “Executive & Personal Assistant to the CEO” as the subject of the email. Application Deadline: 7th September, 2026. View all Jobs in Nigeria Lagos State