Project Assistant

AI summary

International Alert is hiring a Project Assistant to support the effective delivery of peacebuilding project activities in Abuja. The role provides day-to-day administrative, logistical, financial and MEL support to the project team, ensuring activities are implemented on schedule, within budget and in line with donor and organisational requirements.

• Role based in Abuja, Nigeria
• Supports project implementation, logistics and administration
• Involves coordination with government and community stakeholders
• Requires compliance with donor and organisational financial procedures
• Offers experience with a leading international peacebuilding NGO

Original source description

Project Assistant at International Alert ⏲ Sep 9, 2026, 2:02 PM ⋕ View all NGO & Humanitarian / Nonprofit Organizations jobs International Alert is one of the world's leading peacebuilding organisations, with over 30 years of experience: supporting communities, advising governments, organisations and companies on how to build peace. Alert works with people in conflict-affected and threatened areas to make a positive difference for peace; to improve the substance and implementation of international policies relevant to peacebuilding; and to strengthen the peacebuilding sector. We are recruiting to fill the position below: Job Title: Project Assistant Locations: Abuja Job Summary The position will contribute to ensuring that project activities are delivered effectively, efficiently, on schedule and in accordance with International Alert’s policies, donor requirements: and conflict-sensitivity principles. The Project Assistant will provide day-to-day administrative, programme and logistical support to project implementation. Purpose of the Position The Project Assistant will work closely with programme, finance, monitoring, evaluation and learning (MEL), communications, operations and partner teams as required. The Project Assistant will support the Project Manager and project team in the effective coordination and implementation of project activities. The role will provide administrative, logistical, documentation, communication, monitoring and coordination support to ensure smooth delivery of project outputs and achievement of project objectives. Key Responsibilities: Project Implementation Support: Track implementation of assigned project activities and flag delays, emerging risks or operational issues to the Project Manager. Support field teams in ensuring that activities are implemented in line with approved plans, budgets and project requirements. Support coordination with government stakeholders, community representatives and other relevant actors. Maintain an organised project filing system for programme documents and correspondence. Assist with preparation of agendas, invitations, participant lists, briefing materials and other activity documentation. Support the organisation of trainings, workshops, meetings, community dialogues, consultations and other project events. Support the Project Manager and project team in planning, coordinating and implementing project activities. Assist in preparing activity plans, schedules, workplans and implementation trackers. Administrative and Logistical Support: Coordinate logistical arrangements for project activities, including venues, transportation, accommodation, refreshments, materials and equipment. Support the timely processing and submission of administrative documentation related to project activities. Assist with travel arrangements and field mission planning for project staff and consultants. Support procurement processes in accordance with International Alert policies and procedures. Prepare and maintain logistical checklists for project activities. Support registration and attendance management during project events. Ensure that project materials and equipment are available and properly managed. Financial and Budget Support: Ensure compliance with International Alert’s financial and administrative procedures. Ensure that activity-related financial documentation is complete and submitted on time. Track activity expenditure against approved budgets and promptly flag potential variances. Support the reconciliation and filing of supporting documents following project activities. Assist in preparing activity budgets, expenditure requests and supporting documentation. Work closely with the Finance Team and Project Manager to support the financial administration of project activities. Monitoring, Evaluation and Learning Support: Support project teams in documenting outputs, outcomes, lessons learned and emerging changes. Support the Project Manager and MEL team in preparing periodic project updates and reports. Maintain project activity trackers and contribute to updating results-monitoring tools. Support the collection and organisation of project monitoring data and activity documentation. Assist in collecting stories of change, case studies, photographs and other evidence of project impact, in line with consent and safeguarding requirements. Assist with preparation of attendance sheets, participant feedback forms, pre/post-training assessments and other MEL tools. Documentation and Reporting: Ensure that project documents are appropriately named, filed and readily accessible. Prepare accurate minutes and action points from project meetings. Assist in consolidating project information for donor and internal reporting. Collect and organise reports and supporting documents from implementing partners and consultants. Support preparation of activity reports, field visit reports and other programme documentation. Maintain records of project meetings, activities, correspondence and decisions. Communication and Visibility: Ensure that communications and visibility materials comply with donor requirements, safeguarding standards and consent protocols. Support preparation of content for internal and external communication platforms. Assist in documenting project activities through photographs, participant stories, quotations and other appropriate materials. Support project communication and visibility activities in accordance with International Alert and donor requirements. Stakeholder and Partner Coordination: Support communication and coordination with project partners and stakeholders. Contribute to effective information sharing across the project team and consortium where applicable. Support the Project Manager in maintaining effective working relationships with partners and relevant government/community actors. Assist in organising partner meetings, coordination sessions and joint activities. Follow up on agreed action points with project partners and stakeholders. Conflict Sensitivity, Safeguarding and Compliance: Comply with International Alert’s safeguarding, prevention of sexual exploitation and abuse, code of conduct and other organisational policies. Immediately report safeguarding, security, fraud or other serious concerns through the appropriate organisational channels. Ensure that all assigned responsibilities: are carried out in accordance with conflict-sensitive and Do-No-Harm principles. Maintain confidentiality and professional standards when handling project and participant information. Ensure that project activities and interactions do not unintentionally exacerbate existing tensions or conflict dynamics. Promote inclusive participation of women, youth, persons with disabilities and other relevant groups in project activities. Specific Duties During Field Activities The Project Assistant may be required to undertake regular field travel and will: Support facilitators, consultants and project staff during activities. Ensure appropriate registration and documentation of participants. Liaise with community stakeholders and project participants. Collect activity documentation and feedback. Identify and report implementation challenges and emerging contextual issues. Support field-level coordination and logistics. Support monitoring visits and data collection. Assist in documenting lessons learned and good practices from field implementation. Key Deliverables: The Project Assistant will be expected to contribute to the following deliverables: Complete supporting documentation for project expenditures. Updated monitoring and activity documentation. Timely follow-up on agreed actions with project partners and stakeholders. Other programme documentation as assigned by the Project Manager. Timely preparation of meeting minutes and action trackers. Updated project activity plans and trackers. Project communication and visibility materials. Well-organised project documentation and filing systems. Inputs to periodic programme and donor reports. Field visit and activity reports. Complete logistical arrangements for project activities. Accurate participant and attendance records. Reporting and Working Relationships: The Project Assistant will report directly to the Project/Programme Manager and will work closely with: Government, community, traditional and religious stakeholders, as appropriate. The position may also be required to work across different International Alert projects and with consortium partners depending on programme needs. Operations and Administration Team; Consultants and facilitators; Implementing partners; Monitoring, Evaluation and Learning Team; Finance Team; Communications Team; Qualifications and Experience: Essential: Good working knowledge of Microsoft Office, particularly Word and Excel. Minimum of 1 years’ relevant experience: supporting development, humanitarian, peacebuilding or civil society programmes. Good organisational and time-management skills. Bachelor’s degree in Development Studies, International Relations, Peace and Conflict Studies, Social Sciences, Public Administration, Business Administration or a related field. Ability and willingness to undertake field travel. Demonstrated ability to work effectively as part of a multidisciplinary team. Ability to maintain accurate records and handle multiple tasks simultaneously. Experience: in project administration, activity coordination, logistics or programme support. Good written and verbal communication skills. Desirable: Experience: working with civil society organisations and community-based structures. Knowledge of local languages relevant to the project location. Experience: working in Northern Nigeria or other conflict-affected settings. Experience: supporting peacebuilding, conflict prevention, governance, humanitarian or community development programmes. Experience: working with national or international NGOs. Knowledge of conflict-sensitive programming and Do-No-Harm approaches. Experience: working on donor-funded projects. Competencies and Skills: The successful candidate should demonstrate: Organisation: Strong attention to detail and ability to maintain effective systems for documentation and filing. Integrity: High level of professionalism, honesty and accountability. Confidentiality: Ability to appropriately handle sensitive project and participant information. Inclusion: Commitment to meaningful participation of diverse groups, particularly women, youth and marginalised populations. Problem-solving: Ability to identify challenges and propose practical solutions. Teamwork: Ability to collaborate effectively within diverse and multidisciplinary teams. Project coordination: Ability to support multiple activities and ensure timely follow-up. Conflict sensitivity: Understanding of how programme activities can interact with local conflict dynamics. Communication: Clear, professional and respectful communication with colleagues, partners and stakeholders. Adaptability: Ability to work effectively in changing and sometimes demanding field environments. Safeguarding and Code of Conduct: The post holder must ensure that all interactions with project participants and stakeholders are respectful, inclusive and appropriate, and must report any safeguarding or other serious concerns through established reporting mechanisms. The Project Assistant will be required to comply fully with International Alert’s safeguarding policies, Code of Conduct, prevention of sexual exploitation and abuse (PSEA) standards, anti-fraud and anti-corruption policies, security procedures and other relevant organisational policies. International Alert is committed to diversity, equality and inclusion and encourages applications from qualified women and candidates from diverse backgrounds. International Alert is committed to safeguarding children and adults at risk and to ensuring that all staff, consultants, partners and representatives uphold the highest standards of professional conduct. How to Apply Interested and qualified candidates should send their CV and cover letter outlining suitability for the role to: nigeria@international-alert.org using “Application for the Position of Project Assistant” as the subject of the mail. Application Deadline: 15th September, 2026. 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