Executive Assistant

AI summary

First Excelsia Professional Services Limited is hiring an Executive Assistant in Magodo, Lagos, to provide high-level administrative and operational support to senior management. The role involves managing the Managing Director's calendar, coordinating meetings and travel, handling confidential information, preparing reports and correspondence, and supporting office operations in a fast-paced logistics environment. This is a full-time position requiring strong organizational, communication, and multitasking skills.

• Full-time Executive Assistant role based in Magodo, Lagos
• Supports senior management in a logistics and supply chain firm
• Requires 2–4 years of executive or administrative experience
• Bachelor's degree in Business Administration or related field required
• Proficiency in Microsoft Office, Google Workspace, and virtual meeting tools needed

Original source description

Executive Assistant at First Excelsia Professional Services Limited ⏲ Aug 5, 2026, 6:05 AM ⋕ View all Transportation & Logistics jobs FirstExcelsia is a firm of highly versatile and renowned Human Resources, Organisational Development and Management consultants with operations across several states in Nigeria. We have an in-depth understanding of the Nigerian business terrain and we are very passionate about partnering with indigenous organisations to develop glocalised HR solutions, processes and structures required to develop and effectively drive our clients' corporate strategies. The firm commenced operations in 2016 and currently has a team of consultants that have successfully managed numerous Organisational Development, Human Resources and Management Consulting projects in varying leadership capacities across all sectors of the Nigerian Economy. We are recruiting to fill the position below: Job Title: Executive Assistant Location: Magodo, Lagos Employment Type: Full-time Industry: Logistics & Supply Chain JobDescription The ideal candidate will be responsible for managing executive schedules, coordinating meetings, handling confidential information, preparing reports and correspondence, and ensuring the efficient execution of daily business operations. Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior management. The successful candidate must possess excellent communication, organizational, and problem-solving skills, with the ability to multitask and maintain a high level of professionalism in a fast-paced logistics environment. Key Responsibilities: Act as the primary liaison between the executive office, employees, clients, vendors, and other stakeholders. Monitor and follow up on tasks, projects, and deadlines assigned by management. Handle confidential and sensitive information with the highest level of discretion and professionalism. Assist with budget tracking, expense reporting, and procurement requests as assigned. Coordinate office operations and ensure the availability of administrative resources and supplies. Conduct research, compile data, and prepare reports to support executive decision-making. Perform any other administrative or executive support duties as assigned by management. Screen and respond to phone calls, emails, and other correspondence on behalf of the executive. Organize, maintain, and safeguard confidential company records and documents. Draft professional letters, memos, and official correspondence. Prepare reports, presentations, meeting agendas, minutes, and other business documents. Schedule and coordinate local and international travel, including accommodation and transportation where required. Coordinate meetings, conferences, and company events, ensuring all logistics are properly arranged. Support the implementation of company policies, procedures, and operational initiatives. Assist in planning and coordinating company projects and administrative activities. Manage the Managing Director's calendar, appointments, meetings, and travel arrangements. Ensure timely communication and follow-up with internal departments and external partners. Maintain office filing systems and ensure accurate record keeping. Person Specifications Strong ability to multitask, prioritize tasks, manage time effectively, and work independently in a fast-paced environment. 2–4 years of experience: in an Executive Assistant, Personal Assistant, or Administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting platforms. Strong problem-solving, decision-making, and stakeholder management skills. Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field. High level of professionalism, integrity, discretion, and the ability to handle confidential information. Excellent written and verbal communication, interpersonal, and organizational skills with strong attention to detail. Salary N150,000 - N200,000 / month. How to Apply Interested and qualified candidates should send their CV and cover letter to: [email protected] using "Executive Assistant'' as the subject of the email. Application Deadline: 12th August, 2026 View all Jobs in Nigeria Lagos State Executive Assistant job vacancies in Nigeria