Admin Manager

AI summary

An automobile company in Nigeria is hiring an experienced Admin Manager to oversee administrative operations, facilities, vendor management, procurement, vehicle documentation, and office support functions. The role requires strong organisational skills, supervisory experience, and a degree in Business Administration or a related field.

• Oversees admin operations, facilities, vendors, procurement and vehicle documentation
• Requires B.Sc. or HND in Business Administration, Management or related discipline
• Minimum 5 years relevant administrative experience, preferably with supervisory duties
• Strong Microsoft Office, Google Workspace and digital productivity skills required
• Involves budgeting, cost control and cross-department coordination

Original source description

The successful candidate will be responsible for developing and maintaining effective administrative systems, coordinating vendors and service providers, managing company assets and facilities, overseeing vehicle-related administrative documentation, supporting procurement and logistics, and ensuring that important operational records, licences, insurance policies and renewals are properly managed. This role requires someone who is proactive, highly organised and able to create systems that improve efficiency, accountability and cost control across the organisation. Our client is seeking to hire an experienced and highly organised Admin Manager to oversee its administrative operations and ensure the smooth and efficient running of its office, facilities and administrative support functions. Key Responsibilities: The Admin Manager will: Establish clear responsibilities, work schedules, and performance expectations for administrative staff. Coordinate official transportation, dispatches, deliveries, meetings, travel arrangements, and other logistical requirements. Coordinate and maintain records relating to company vehicles, including registration, insurance, licences, roadworthiness, maintenance and other relevant documentation. Monitor administrative expenditure and work with the Finance team to ensure proper documentation, accountability, and cost control. Develop and maintain a reliable database of approved vendors and service providers and monitor their performance. Prepare periodic administrative and operational reports for management. Support management in preparing administrative budgets and identifying opportunities to reduce unnecessary operating costs. Work closely with Operations, Finance, HR, Sales and other departments to ensure effective coordination across the business. Oversee the day-to-day administrative operations of the company and ensure that administrative activities are carried out efficiently. Maintain an accurate register of company assets, including vehicles, computers, phones, equipment, furniture and other company property. Coordinate the assignment, movement, maintenance and retrieval of company assets. Manage administrative procurement, including sourcing vendors, obtaining quotations, negotiating where appropriate and ensuring approved goods and services are delivered according to agreed requirements. Maintain proper physical and digital filing systems for corporate, administrative, vehicle, vendor, insurance, procurement and operational documents. Supervise Admin Officers, drivers, office assistants, and other administrative or support personnel assigned to the department. Maintain an effective tracking system for vehicle documents, licences, insurance policies, permits and other time-sensitive obligations to ensure renewals are completed before expiration. Develop, implement and continuously improve administrative policies, processes and standard operating procedures. Ensure management instructions and administrative action points are properly documented, followed up and completed within agreed timelines. Manage the company's office facilities, including utilities, security, cleaning, maintenance, office equipment and other support services. Requirements: & Qualifications Candidates should possess: Strong documentation, reporting, and record-keeping skills. Excellent written and verbal communication skills. B.Sc. or HND in Business Administration, Management, Public Administration or a related discipline. Strong knowledge of office administration, facilities management, procurement, vendor management, and records management. Good understanding of administrative budgeting and cost control. Strong proficiency in Microsoft Office, Google Workspace and other relevant digital productivity tools. Minimum of 5 years of relevant administrative experience, preferably with supervisory or management responsibility. Strong organizational and time-management abilities. Previous experience: in an automobile, vehicle leasing, logistics, transportation, fleet management, or other asset-intensive organization will be a strong advantage. Key Competencies: The ideal candidate should demonstrate: Ability to manage multiple priorities and deadlines Ability to work effectively with minimal supervision Ability to establish and enforce administrative controls Strong leadership and supervisory ability Strong problem-solving ability High attention to detail Professionalism and confidentiality Good negotiation and vendor-management skills Excellent follow-through Excellent organizational skills Commercial and cost consciousness What We Are Looking For: Experience: managing vehicle documentation, company assets, vendors, facilities, logistics, or fleet-related administration will be particularly valuable. The ideal candidate should be capable of building systems, creating structure, maintaining operational discipline, and ensuring that important administrative responsibilities: do not fall through the cracks. We are particularly interested in an Admin Manager who sees administration as more than routine paperwork. Performance Expectations: The successful candidate will be expected to maintain high standards in areas such as: Administrative cost control Timely submission of management reports. Proper maintenance of company facilities Timely resolution of administrative requests Accuracy and completeness of administrative records Vendor performance Effective supervision of administrative personnel Compliance with established administrative procedures Timely renewal of vehicle and company documentation Effective asset management N200,000 - N500,000 / month. How to Apply Interested and qualified candidates should submit their CV and a brief cover letter highlighting relevant administrative management experience, particularly experience: within the automobile, logistics, transportation, fleet management, or related industries to: gbmhiringmanager@gmail.com using "Application – Admin Manager (Automobile)" as the subject of the mail. Note: Only candidates who meet the relevant requirements: will be considered. Application Deadline: 9th September, 2026. View all Jobs in Nigeria Lagos State Admin Manager job vacancies in Nigeria