Administrative Assistant
AI summary
The International Organization for Migration (IOM) is hiring an Administrative Assistant for its Sub-Office in Kano, Nigeria. The role involves managing appointments, correspondence, office support services, HR and procurement actions in IOM systems, and preparing reports. A Bachelor’s degree with three years’ experience or a high school diploma with five years’ experience is required, along with proficiency in Microsoft Office and fluency in English.
- Position based in Kano, Nigeria under IOM Sub-Office
- Requires Bachelor’s degree plus 3 years or high school diploma plus 5 years
- Must be fluent in English and proficient in Microsoft Office
- Application closing date is 8 September 2026
- Apply online via the Apply Online Now button on the posting
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, part_time, financeThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Administrative Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to International Organization for Migration (IOM) and the role in Not specified.
- Add concrete examples related to internship, part_time, finance, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from My NGO Jobs Nigeria; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- My NGO Jobs Nigeria
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Administrative Assistant role in internship, part_time?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research International Organization for Migration (IOM) before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Job Title: Administrative Assistant Job Identification: 22886 Location: Abuja Organizational Context and Scope Under the overall supervision of Head, Resource Management Officer (SRMO) and direct supervision of Resource Management Officer (RMO), and in collaboration with relevant unit at the Administrative Centres, the Administrative Assistant will be responsible and functional in Sub-Office in Kano Nigeria. Responsibilities: Screen requests for appointments with supervisor, maintain supervisor’s calendar, confirm mutually convenient schedules and arrange appointments, receive visitors, place and screen telephone calls. Respond to queries and correspondence, often of a sensitive, confidential or technical nature. Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events. Attend meetings, prepare minutes, monitor follow-up activities and make arrangement for formal editing, translation, etc., of documents and publications. Review, record, distribute and process incoming mail and correspondence, follow-up on pending actions, prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures. Carry out quality control functions for outgoing documents, proofread texts for adherence to format, grammar, punctuation and style. Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up. Coordinate with other units to support smooth running and to expedite work within the unit. Research, compile, and organize background information and reference materials from various sources for reports, briefs and speeches, generate a variety of statistical and other reports from various databases. Monitor and process administrative actions (Human Resources (HR), contracts, procurement, accounting, finance, logistics) in the International Organization for Migration’s (IOM) computerized systems. Create and maintain the work unit’s filing and reference systems, review the efficiency of office procedures and make suggestions for improvements and update office websites. Perform such other relevant duties as maybe assigned. Qualifications Required Qualifications and Experience: Education: Bachelor’s Degree in Business Administration or a related field from an accredited institution with three years of relevant professional experience; or, High school diploma with five years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education: Database. Experience: Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; Attention to detail, ability to organize paperwork in a methodical way; Discreet, details and clients-oriented, patient and willingness to learn new things; and, Prior work experience: with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. Skills: Administration and Finance processes In depth knowledge of the broad range of migration related subject areas dealt with by the organization. Knowledge of UN and bilateral donor programming Knowledge of Financial rules and regulations and procurement and Human resources process. Languages: All IOM staff members in all categories are required to be fluent in one of the IOM’s official languages (English, French, Spanish). For this position: English Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Application Closing Date 8th September, 2026; 12:55 AM. How to Apply Interested and qualified candidates should apply below USING APPLY ONLINE NOW BUTTON Premium NGO Service Increase your chances of getting this job! Let our experts professionally update your CV and Cover Letter to meet international NGO standards. Get Started Now From ₦700 only