Assistant to the Facilities Director

AI summary

The American International School of Lagos is hiring an Assistant to the Facilities Director to provide high-level administrative and operational support across campus facilities and staff housing. The role involves coordinating maintenance, supervising custodial staff, managing procurement via Procurify, and ensuring compliance with health, safety, and housing regulations. This is a full-time position based in Lagos, Nigeria.

• Full-time role at an established international school in Lagos
• Supports Facilities Director across campus operations and staff housing
• Involves procurement, vendor management, and Procurify platform use
• Requires BA/BSc/HND qualification
• Focus on safety, compliance, and operational efficiency

Original source description

The American International School of Lagos Nigeria is a globally recognised not-for-profit school serving over 500 children from some 50+ nationalities. Situated on Victoria Island, the commercial heart of Lagos, the school’s highly qualified faculty and staff designs meaningful learning experiences which empower students and develop the whole child. Assistant to the Facilities Director Job Type Full Time Qualification BA/BSc/HND Experience: Location Lagos Job Field Administration / Facilities Key Responsibilities: Provide high-level administrative and operational support to the Facilities Director/department Coordinate campus operations, ensuring that buildings, grounds, and residential flats are maintained to high standards of safety, cleanliness, compliance, and operational efficiency. Assist in managing staff housing, including assignments, maintenance, and compliance with local regulations. Oversee maintenance requests, repairs, and preventive maintenance schedules. Track attendance and work schedules of maintenance and custodial staff to ensure proper staffing and timely completion of tasks. Supervise custodial and maintenance staff, providing guidance and support as needed. Manage vendors for maintenance, cleaning, and facility-related services, ensuring quality and cost-efficiency. Support procurement processes via Procurify, including monitoring budgets, orders, and approvals. Assist in planning and executing facility improvement projects and campus renovations. Ensure compliance with health, safety, and environmental regulations across campus facilities and staff housing. Coordinate across departments to resolve facility-related issues and maintain smooth operations. Support international staff housing management, including onboarding, housing orientation, and ongoing support. Administrative Support Provide daily administrative support to the Facilities Director, including calendar management, scheduling, and report preparation. Handle correspondence and communications on behalf of the Facilities Director. Maintain documentation related to campus facilities, maintenance, and staff housing. Track attendance and work schedules of maintenance and custodial staff to ensure proper staffing levels and timely completion of tasks. Monitor staff performance and report any attendance or operational issues to the Facilities Director. Campus and Staff Housing Management Oversee staff housing allocations, occupancy records, and maintenance schedules. Coordinate move-ins, move-outs, and housing-related requests. Ensure compliance with housing policies and facilitate communication between staff and facilities teams. Assist the facility director in monitoring and resolving housing or campus facility concerns promptly. Oversee the maintenance and upkeep of staff housing units (flats). Assist the facility director in coordinating cleaning, repairs, and preparation of flats for incoming and departing staff. Assist the facility director in conducting regular inspections of staff housing to ensure safety and proper maintenance. Supervise custodial staff responsible for cleaning staff flats and residential areas. Maintain inventory of furniture, appliances, and fixtures in staff housing units. Maintenance Requests Receive, track, and coordinate maintenance requests from staff and campus departments. Assign tasks to facilities staff or external contractors and ensure timely completion. Maintain accurate records of maintenance activities and provide updates to the Facilities Director. Identify recurring issues and propose improvements to campus operations. Procurement and Purchase Orders Manage the Procurify platform for purchase requests, approvals, and order tracking. Coordinate with vendors, facilities teams, and finance to ensure timely procurement. Maintain accurate purchase order records and assist with budget tracking and reporting. Operational Coordination Liaise with facilities staff to support maintenance, renovations, and operational projects. Assist in planning and executing campus events or projects requiring facilities support. Qualification & Training A Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field. Experience: or background in the international education: sector or international operations is highly desirable. Preferred: Experience: managing staff housing, campus facilities, and maintenance operations, including cleaning and custodial services. Knowledge of local housing regulations and vendor management. Experience: working with international staff housing and coordinating support for diverse teams. Familiarity with procurement processes and facility management software, such as Procurify. Check how your CV aligns with this job Method of Application If you would like to apply for this position, please submit the following documents to hr@aislagos.org : A one-page letter of interest outlining your motivation and suitability for the role A 1–2 page CV highlighting relevant experience: and qualifications. Copies of your academic credentials Contact details for three confidential references Start date: Imediate Build your CV for free. Download in different templates.