Logistics Officer at Premiere Urgence Internationale (PUI)

AI summary

The Logistics Officer manages fleet, stock, and premises for PUI in Abuja, including vehicle coordination, flight bookings, supply chain support, and team supervision. Requires experience in logistics, stock management, and security.

• Manages vehicle fleet, fuel, and driver scheduling.
• Handles flight bookings via UNHAS and commercial platforms.
• Supports supply chain documentation and stock management.
• Supervises drivers and ensures security of premises.

Original source description

Job Title: Logistics Officer Location: Abuja (FCT) General Objective / Summary Under the direct supervision of the Deputy Logistics coordinator, the Logistics Officer is responsible for facilitating and following all logistics activities in the Abuja country office. The logistics officer is responsible in managing the PUI premises in Abuja, stock management, fleet management and ensuring supplies are received and transported according to PUI SOP. S/he also supports procurement activities when required. Responsibilities: and Task Objective 1: Manage the vehicle fleet, fuel consumption and driver’s rooster: Ensure management of vehicle movements planning. Provide monthly roster for drivers. Ensure that all vehicles have all accessories, tools & accurate documentation. Monitoring of movements and refueling follow up. Ensure logbook & any other document properly filled. Provide analysis and solutions on consumptions high levels. Ensure proper maintenance & fueling of the generators of GH/Office. Maintain generator log sheet. Ensure generator running hours are checked regularly and routine maintenance is done on time. Escalate any fault with generator. Ensure energy meters are recharged on time and consumption recorded. Objective 2: Flight Management: Booking of all staff flight booking via UNHAS and Commercial platforms. Sharing of flight manifest and tickets with staff and follow up on documentation. Ensuring the prompt payment of flight agency and the monitoring and top up of UNHAS wallet. Attend and share all updates on UNHAS SAOP and updates with all staff. Booking of cargo on both UNHAS and commercial flights and follow up on delivery and collection of the cargo. Objective 3: Support Supply Chain Documentation: Support Supply chain manager in confirming goods receipt, drafting of GRN, SS, MWC and AOPs. Ensure storage,accountingandreportingofallitems receivedandstoredinthewarehouse(s). Supports the supply chain manager in scanning and archiving completed purchase files and uploading to SharePoint. Objective 4: Stock Management: Ensure management and organizing the reception, storage and dispatch of all supplies at the store Ensure all requests of stock are sent and delivered to the requesters in a timely manner Monitor the quality of products at the time of reception. Regularly monitor the quality of products during storage. Pay special attention to expiration dates (if applicable) Support with monthly rolling stock takes and the annual stock take, reconciling inventory records with physical counts and sharing the monthly report with Deputy Logistics Coordinator. Issue all required office items to staff. Objective 5: Supervise the team under his/her management: Supervise the drivers and ensure drivers’ schedule is shared on time, followed accordingly and driving SOPs are adhered to. Schedule and conduct routine drivers’ monthly meetings to discuss vehicle management, and any other matters arising. Provide drivers training when needed and onboarding of new drivers when required. Objective 6: Security of premises Collect information and analyze the environment. Provide support to implement the base security plan and actions. Ensure the proper locking of office doors and replacement of key locks in the event of missing keys. Follow the proper application of procedures and safety rules for all staff and PUI premises. Monitor and replenish hibernation kits when required. Monitor and top up Thuraya credit for hibernation and base. Ensure fire extinguishers are recharged all the time and smoke detectors/fire alarms are functional. Objective 7: Reporting: Collect and analyze monthly data reports for inventory, stocks, running costs of vehicles and generators Complete report documentation for consolidation (samples inventory, consumptions grids for vehicles & generators, maintenance follow up, inventory list) Draw up the report and attach all useful documentation before sending it to Deputy logistics Coordinator Contribute to weekly logistics meeting with additional points The tasks and responsibilities: defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary. Ensure proper premises management and safety of staff and pui property Monthly logistics reporting package Proper fleet management and follow up Mandatory Requirements: Language skills: Fluent in English and Hausa. Education: degree: National Higher Diploma, or any University Degree in a related field to logistics or engineering. Work experience: Minimum of 2 years with INGO in Logistics and supply chain. Knowledge and skills: good knowledge in warehouse management, fleet and premises management, Good knowledge of institutional donors and good management capacities. Computer skills: Good knowledge of the MS office software including and any other software’s Assets: Experience: in supervisory position an asset Previous experience: working for NGOs an asset Fluency in one or more national or regional languages an asset Transversal skills: Good communication skills Good maintenance skills (electrical, plumbing or mechanical) Reliable, rigorous and well-organized Ability to be multi-tasking and willing to extend his/her scope of work. Good management of time and of priorities Able to take initiative to deal with difficulties encountered in daily work. Team spirit and problem-solving skills Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently Good User of Microsoft Office Suite like Word and Excel Ability to manage and follow work plans Capacity for analysis, synthesis and reporting of large amounts of information Strong verbal, written and communication skills Ability to maintain confidentiality Fluent in English and local languages Good interpersonal skills – approachable, diplomatic, able to negotiate, influence, give and receive effective feedback, be a team player Ability to manage stress effectively, and juggle competing priorities Salary N663,780 monthly. Application Closing Date 9th July, 2026. Method of Application Interested and qualified candidates should apply below USING APPLY ONLINE NOW BUTTON Premium NGO Service Increase your chances of getting this job! 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