Elizabeth Maddeux Limited Ongoing Recruitment Opportunity

AI summary

Elizabeth Maddeux Limited is hiring an Administrative Assistant for a remote, full-time role in the fintech sector. Candidates need 2-3 years of experience and an HND/B.Sc in Business Administration or related field. Responsibilities include executive support, calendar management, document preparation, and CRM data entry.

• Remote full-time position
• Requires 2-3 years administrative or virtual assistant experience
• Proficiency in Microsoft Office, Google Workspace, and CRM systems

Original source description

Elizabeth Maddeux provides a range of human resources solutions designed to empower your workforce, enhance technical proficiency, refine soft skills, and accelerate organizational growth for better impacts by enhancing organizational dynamics through a well-rounded and robust human resource intervention. We are recruiting to fill the position below: Job Title: Administrative Assistant Location: Remote Employment Type: Full-time Role Overview We seek a highly organised and detail-orientated administrative assistant to support executive and operational functions in a fast-paced, fintech environment. The ideal candidate will bring structure, efficiency, and professionalism to daily business operations, with the ability to anticipate needs, maintain confidentiality, and drive administrative processes with minimal oversight. Key Responsibilities: Provide comprehensive administrative support to leadership and operational teams. Coordinate and manage executive calendars, schedule meetings, and handle appointment logistics across multiple time zones. Prepare, format, and review business documents, reports, presentations, and spreadsheets with a high degree of accuracy. Maintain and organise digital filing systems, company records, meeting minutes, and standard operating procedures. Track project timelines, manage task lists, follow up on deliverables, and support project coordination across departments. Coordinate travel arrangements, prepare itineraries, and manage related reimbursements and expense reports. Provide support in organising team events, training sessions, and remote workshop Monitor and respond to incoming communications with professionalism and a strong sense of priority. Proactively identify administrative bottlenecks and suggest improvements to streamline processes. Maintain confidentiality and ensure all work complies with company policies, data protection, and compliance standards Liaise with internal and external stakeholders in a professional and timely manner via email, phone, and video conferencing. Assist with CRM data entry, lead tracking, client onboarding, and generation of status or activity reports. Support virtual onboarding and offboarding processes, including documentation, scheduling, and coordination with relevant departments. Manage document version control and ensure team members have access to the latest information. Conduct online research and compile data as needed for presentations, proposals, or executive briefings. Assist with the preparation of client-facing documentation, agreements, and proposals. Manage Supplies and take note of inventories. Requirements: Candidates should possess an HND, or B.Sc in Business Administration, Secretarial Studies, or a related field. 2–3 years of proven experience: in an administrative, virtual assistant, or executive support role. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and virtual collaboration tools (e.g., Zoom, Slack, Trello) Experience: with CRM systems (e.g., HubSpot, Zoho, Salesforce) and basic data entry/reporting. Strong problem-solving skills, initiative, and a proactive mindset. Professional discretion and the ability to handle sensitive or confidential information with integrity. High attention to detail, accuracy, and responsiveness. Demonstrated ability to work independently in a remote environment while meeting deadlines and maintaining high productivity. Strong organisational skills with the ability to multitask and prioritise effectively. Excellent written and verbal communication skills in English. Advanced knowledge of French is a strong advantage. Salary N150,000 / Month. To Apply Interested and qualified candidates should send their CV and Cover Letter to: [email protected] using “Administrative Assistant” Job Title as the subject of the email. Note: Only qualified candidates will be contacted Application Deadline: 2nd June, 2025.