Executive Assistant to the Executive Director

AI summary

CINQTEOS Investments Limited is hiring an Executive Assistant to provide high-level administrative and operational support to the Executive Director in Nigeria. The role involves managing schedules, board meetings, communications, projects, and confidential matters. The position offers flexible work arrangements and professional growth within a fast-growing firm.

• Executive-level support role reporting directly to the Executive Director
• Involves board meeting support, scheduling, correspondence, and project tracking
• Requires 5–7 years of similar executive or senior administrative experience
• Bachelor’s degree in Business Administration, Management, or related field preferred
• Must be proficient in MS Office and virtual communication tools
• Flexible work arrangements with focus on work-life balance

Original source description

You will handle a wide range of executive tasks, from managing schedules to preparing key documents and facilitating internal and external communications. We are looking for a proactive and organized Executive Assistant to provide high-level administrative and operational support to the Executive Director of CINQTEOS Investments Limited. The ideal candidate will possess excellent communication skills, exceptional attention to detail, and the ability to maintain a high level of professionalism. In this role, you will serve as the right hand to the Executive Director, ensuring smooth day-to-day operations, strategic alignment, and a seamless flow of communication. Key Responsibilities: Executive Support: Provide administrative support for Board meetings, including scheduling, preparing meeting materials, and documenting minutes. Coordinate and organize meetings, conferences, and events, preparing agendas, materials, and follow-up actions. Act as a liaison between the Executive Director and internal/external stakeholders, maintaining effective communication channels. Manage correspondence, including emails, phone calls, and letters, ensuring timely responses and proper documentation. Conduct research and assist in the preparation and review of presentations, reports, and proposals for meetings and business discussions. Manage the Executive Director’s daily schedule, ensuring effective time management and prioritization of tasks. Project & Task Management: Track ongoing projects and ensure deadlines and milestones are met, facilitating communication and updates between teams. Maintain a system for tracking important deliverables and deadlines for the Executive Director and leadership team. Proactively identify and resolve operational bottlenecks, ensuring the Executive Director’s time is effectively managed. Support the development and execution of strategic initiatives and business operations. Confidentiality & Communication: Handle confidential information with integrity and discretion, ensuring sensitive matters are managed appropriately. Draft internal and external communications on behalf of the Executive Director, maintaining a professional tone and strategic alignment with the organization’s goals. Foster positive relationships with clients, senior executives, and external partners while representing the Executive Director’s interests. Administrative Duties: Conduct research as needed to support decision-making and project development. Maintain accurate filing and record-keeping systems, both digitally and physically. Manage office supplies, travel logistics, and event coordination for the Executive Director, ensuring all logistics run smoothly. Provide support for various administrative tasks across the leadership team and staff when needed. Qualifications & Skills Proactive and results-oriented, with a problem-solving mindset. 5–7 years of experience: in a similar Executive Assistant role or senior administrative support position. Experience: in supporting senior executives and managing high-stakes projects is preferred. Strong interpersonal skills with an ability to interact effectively with various stakeholders. Strong organizational skills with the ability to manage multiple priorities and deadlines. Bachelor’s degree in Business Administration, Management, or a related field (additional qualifications are a plus). Excellent verbal and written communication skills, with a professional tone and attention to detail. Discretion and confidentiality when handling sensitive information. Ability to work autonomously while maintaining flexibility and responsiveness. Proficient in MS Office (Word, Excel, PowerPoint, Outlook), as well as virtual communication tools (e.g., Zoom, Teams). What We Offer Flexible work arrangements, with a focus on work-life balance. The opportunity to make a meaningful impact within a fast-growing firm. A collaborative and inclusive work environment where professional growth is valued. Opportunities to work closely with senior leadership and contribute to strategic decision-making. Health insurance and other workplace benefits. How to Apply Interested and qualified candidates should submit their CV to: contact@cinqteos.com using “Executive Assistant Application – [Your Name]” as the subject of the mail. Application Deadline: 11th September, 2026. View all Jobs in Nigeria Ikoyi and 1 other location Ikoyi , Lagos State