Deputy Grants Manager

AI summary

Premiere Urgence Internationale (PUI) is hiring a Deputy Grants Manager based in Abuja (FCT), Nigeria. The role focuses on ensuring donor compliance, coordinating analytical narrative and financial reporting, supporting project proposal development, and managing internal and external document flows between headquarters and field missions. This is a contract position within an international humanitarian NGO.

• Contract role based in Abuja (FCT), Nigeria
• Reports to the Grants and Partnership Manager
• Responsible for donor compliance and timely reporting
• Involved in proposal development and budget monitoring
• Coordinates internal and external reporting processes

Original source description

Job Title: Deputy Grants Manager Location: Abuja (FCT) Employment Type: Contract General Objective Under the direct management of the Grants and Partnership Manager, the Deputy Grants Manager primary objective is to guarantee full compliance with donor contractual obligations while overseeing the end-to-end cycle of analytical reporting, from data collection and internal validation to final submission. The role ensures the timely delivery of accurate financial and narrative reports, participates in project proposal development, and coordinates the distribution of key documents between headquarters and field missions. Additionally, the Deputy Grants Manager strengthens external communication by adhering to donor visibility requirements: and representing the mission in humanitarian coordination meetings to foster strategic partnerships. Responsibilities: and Tasks To Ensure Compliance with Donor Contractual Obligations and Contribute to the Production of Analytical Narrative Reports for Ongoing Projects: He/she is responsible for coordinating the reporting processes from launch to submission to the donor. He/she is responsible for ensuring financial and narrative reports of the programs as well as required annexes are submitted on time. He/she coordinates the country office report review stage by ensuring relevant contributors review and comments the report [IL1] [JG2] as well as the several back and forth with the field offices. He/she is responsible for ensuring that donors’ questions [IL3] [JG4] are answered on the reports submitted. He/she will contribute to the data collection necessary for the preparation of the reports, l i aising with the concerned field teams He/she ensures that the reporting templates used for donors are in compliance with official formats He/she ensures that field teams have the final versions of proposals, donor reports, approved budgets and contracts when a new project is signed He/she is responsible for ensuring compliance with donor guidelines and contractual obligations in the formulation of reports and during project implementation, in collaboration with the Deputy Program Manager, the Administrative and Financial Coordinator and the Logistics Coordinator. He/she reviews the content and form of the reports and ensures the consistency of the data, spelling, grammar, compliance with the objectives and information on the indicators. He/she coordinates the internal monthly reporting process from launch to finalization. He/she ensures that the reports are shared with the donors, that the latest versions are archived. [IL5] [JG6] He/She is in charge of coordinating the contractual follow-up of ongoing projects (Cost Extension and No Cost Extension requests) To Participate in the Development of Project Proposals: He/she ensures that the donor guidelines are well understood by the team in charge of preparing the proposal through the elaboration of a summary note of the calls for expression of interest He/she participates in the drafting of project proposals, requests for amendments, and participates in the elaboration of all documents intended for donors He/she participates in the follow-up of the project development He/she participates in the elaboration of responses made to donors in the framework of project development In collaboration with the Administrative and Financial Coordinator and the implementation team, he/she participates in monitoring the budget development for new and ongoing project proposals to ensure consistency with the narrative sections; He/she contributes to funding opportunities watch To Ensure the Distribution of Internal and External Documents at HQ and the Mission: He/she leads kick-off meeting preparation and implementation After validation by the Grants and Partnership manager, he/she sends internal and external reports to headquarters respecting internal validation and external contractual deadlines. He/she helps prepare internal meetings, writes the reports and share with the Senior Management team or the HQ when relevant (e.g. go/no-go meeting minutes…) He/she updates grants tools such as the Grants follow-up on a regular basis to ensure information is centralized and available He/She regularly sends the updated reporting schedule to the entire team. To Participate in the External Communication of the Mission: He/she ensure compliance with donor requirement s related to communication and visibility He/she ensure that country office and field office team members are aware and understand donor requirement s by sending recurrent reminder on the donor guideline at the project start and throughout. He/she oversee success stories process from launch to archiving or publication He/she maintain updated a communication planning detailing key moment for publication on social media. He/she consolidates communication report for donors He/she centralizes the photos/videos of projects and feeds the photo/video library. He/she consolidates information and works on the presentation of external documents (evaluation reports, impact studies, etc.) which he/she submits for review to the Grants & Partnership Manager. He/she prepares the mission presentation documents on the base of the mission strategy. He/she participates in the formulation of mandatory reports for the authorities To participate in the representation of PUI to humanitarian coordination meetings: He/she attends certain meetings at the request of the Grants and Partnership Manager and provides a written report Tasks and responsibilities: defined in this job description are non-exhaustive and can evolve depending on the project’s needs. Mandatory Requirements: Language skills: Excellent writing and editing skills in English. Excellent interpersonal communications skills in English. Excellent interpersonal communications skills in Nigerian local languages (Hausa, Kanuri, Fulani etc.,) is a plus. Education: degree: Degree in project management, political sciences, international development, public administration, business, social science or other relevant areas; or equivalent professional experience. Work experience: At least two years of experience: in a similar role and/or areas of program development, project management, donor reporting and grant compliance for an international NGO. Experience: in creating communication products (i.e. articles, success stories, etc.). Computer skills: Excellent computer skills, including ability to operate Microsoft Word, Excel, PowerPoint, Project and database management software. Other skills: Excellent command in writing and editing documents under deadline pressure Organization, priority management and respect of deadlines Adaptability to changing priorities and ability to handle multiple tasks simultaneously Good resilience to stress Strong presentation and communications skills Ability to work on own initiative and collaboratively as part of a diverse team and manage a varied workload. Salary N923,000 per month. Application Closing Date 30th August, 2026. How to Apply Interested and qualified candidates should apply below USING APPLY ONLINE NOW BUTTON Premium NGO Service Increase your chances of getting this job! Let our experts professionally update your CV and Cover Letter to meet international NGO standards. Get Started Now From ₦700 only