Executive Assistant for CEO

AI summary

Anchora is hiring an Executive Assistant to provide direct, proactive support to a senior executive in a permanent, remote role. The position focuses on calendar and inbox management, meeting preparation, task tracking, travel coordination, and handling confidential business matters. Applications are open with a stated deadline at the end of October 2026.

• Permanent remote executive assistant role supporting a senior executive
• Focus on proactive calendar, inbox, and task management
• Requires strong English, Microsoft 365, and organizational skills
• Schedule is Monday–Friday, 8:00 AM–5:00 PM US Eastern Time
• Apply before Oct 31 2026 via the provided online form

Original source description

Home / Job Search / South Africa Back to Search Results Executive Assistant for CEO Gauteng Remote Salary: Market Related Job Type: Permanent Sectors: Admin Management Soft Skills Benefits: Training Contract, Vacation,Professional Growth Reference: 2384317 Employment Equity Position Apply before Oct 31 2026 | 58 Days left Apply Vacancy Details Employer: Anchora To begin your application, please fill out this form: https://forms.monday.com/forms/3c09b122ca2ebad1f6a3750239d5a35b?r=use1 Schedule: Monday–Friday, 8:00 AM–5:00 PM US Eastern Time We are looking for a highly organized, proactive, and dependable Executive Assistant to provide direct support to a senior executive. This role goes beyond completing assigned administrative tasks. The ideal candidate will gradually become familiar with the executive’s schedule, responsibilities, priorities, and working style and will be expected to anticipate needs, identify outstanding items, and proactively keep things moving . The successful candidate should be able to recognize upcoming deadlines, unanswered communications, pending decisions, delegated tasks, and follow-up items without always waiting for instructions. Over time, you will be expected to help the executive stay ahead of meetings, priorities, commitments, and important business matters. Key Responsibilities: Manage and organize the CEO’s calendar, including scheduling and coordinating internal and external meetings. Monitor and organize the CEO’s inbox and help prioritize important communications. Follow up on unanswered emails, pending requests, and outstanding communications. Draft routine emails, correspondence, and responses for the CEO’s review. Prepare meeting agendas, supporting materials, notes, and executive summaries. Maintain a centralized tracker for CEO priorities, delegated tasks, deadlines, commitments, and follow-ups. Monitor outstanding action items and proactively follow up with leadership and team members. Track projects and initiatives related to company operations and expansion. Identify upcoming deadlines, commitments, meetings, and matters requiring the CEO’s attention or decision. Provide brief and organized overviews of upcoming meetings, priorities, deadlines, and pending items. Prepare the CEO for meetings by ensuring relevant documents, background information, action items, and outstanding questions are organized in advance. Organize executive documents, reports, contracts, presentations, and other business materials. Coordinate travel arrangements, conferences, registrations, itineraries, and expenses as needed. Maintain organized records and ensure important information can be easily located when needed. Support the CEO with general executive and administrative responsibilities: as the role evolves. Handle confidential and sensitive business information with professionalism and discretion. Take on additional responsibilities: as trust, competence, and reliability are demonstrated. Identify opportunities to improve organization, follow-up, and administrative processes. Candidate Requirements: Qualifications & Skills Previous experience: supporting a CEO, business owner, C-suite executive, senior leader, or similar executive-level professional is strongly preferred. Excellent written and verbal English communication skills. Strong proficiency with Microsoft Office / Microsoft 365 , particularly Outlook, Word, Excel, and PowerPoint. Exceptional organizational and time-management skills. Strong attention to detail and accuracy. Excellent follow-up and task-tracking abilities. Strong judgment and ability to prioritize competing demands. Ability to work independently with minimal supervision. Highly proactive mindset with the ability to anticipate needs rather than simply wait for assignments. Strong project and task management skills. Professional and polished communication style. High level of trustworthiness, discretion, and confidentiality. Ability to manage sensitive information appropriately. Comfortable coordinating with executives, leadership, employees, and external contacts. Ability to adapt as responsibilities: and priorities evolve. What We're Looking For The ideal candidate is someone who naturally asks: “What needs to happen next?” Rather than waiting for the CEO to assign every task, you should be comfortable reviewing calendars, inboxes, trackers, deadlines, and outstanding commitments to determine what requires attention. As you become familiar with the executive’s responsibilities: and priorities, you will be expected to proactively flag important matters, remind the CEO of upcoming commitments, follow up with others on outstanding items, and help ensure that nothing important falls through the cracks. To proceed with your application, please fill out this form: https://forms.monday.com/forms/3c09b122ca2ebad1f6a3750239d5a35b?r=use1 Apply Hot Job 94 people have applied for this job. 757 people have viewed this job. Previous Next More Jobs at Anchora View All (13) Senior Graphic Designer – Wide Format Print & Signage Gauteng Job Type: Permanent Posted 01 Sep 2026 | 58 Days left Executive Assistant Gauteng Job Type: Permanent Posted 14 Aug 2026 | 40 Days left ABA Recruiter Gauteng Job Type: Permanent Posted 14 Aug 2026 | 40 Days left Graphic Designer Gauteng Job Type: Permanent Posted 11 Aug 2026 | 37 Days left