Program Assistant
AI summary
Pathfinder International is hiring a full-time Program Assistant in Abuja to support project implementation across 16 states. The role involves program coordination, logistics, reporting, data management, and communication support for maternal and newborn health initiatives. A bachelor's degree and at least one year of relevant experience are required.
- Full-time role based in Abuja supporting activities across 16 states
- Administrative, logistical, and programmatic project support
- Requires BA/BSc/HND and at least 1 year of experience
- Experience in program coordination, reporting, and logistics preferred
- Supports maternal and newborn health advocacy and RMNCHN projects
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required1+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in call_center, domestic, internshipThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in AbujaThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Program Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Pathfinder International and the role in Abuja.
- Add concrete examples related to call_center, domestic, internship, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from MyJobMag Nigeria; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- MyJobMag Nigeria
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Program Assistant role in call_center, domestic?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Abuja under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Pathfinder International before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Use AI to apply better
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Original source description
Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barri... Program Assistant Job Type Full Time Qualification BA/BSc/HND Experience: 1 year Location Abuja Job Field Project and Program Management Job Purpose The dedicated Program Assistant will provide administrative, logistical, and programmatic support for effective project implementation. The position will assist with coordination of activities, documentation, reporting, engagement with stakeholders/Champions, meeting logistics, and activities retirement across target locations. Key Performance Areas Program Coordination and participation - 25%: Track and update AIM-MNCNH activities across 16 states using approved trackers and templates. Works with project teams to prepare manuals, documents, reports, presentations and other tools, and reviews and updates the materials. Help staff source reference materials. Participates in cross-functional project teams Provides advice and support to meet key internal and external deadlines and supports country teams in their success at the project level Follow up with state focal persons, TWGs, partners, and advocacy champions on agreed actions and commitments. Activities and Events Coordination and Scheduling - 25%: Coordinates all planning, bookings and logistics for activities and events, including the agenda, calendar, materials, registration with the participants and travel, both domestic and international, including lodging, transportation and meeting accommodations Support implementation of advocacy strategies focused on reducing maternal and newborn mortality. Coordinate logistics for meetings, advocacy events, partner engagements, and virtual sessions. Reporting and Documentation - 25%: Compile weekly, monthly, and quarterly reports on project activities and achievements. Sets up and maintains files and forms in compliance with legal guidelines. Processes invoices for the functional area for submission to Finance for payment. Manages filing, storage and tracking of hardcopy and electronic content and support templates and ensures availability of current information on related subjects. Proactively works to improve recordkeeping in a complex portfolio of projects with a high volume of programmatic and technical information. Document lessons learned, best practices, and support knowledge-sharing sessions among state teams. Database Management, Collection and Analysis - 15%: Collate state-level data and update Action Plan Trackers, DHIS summaries, and RMNCHN activity records. Support staff with developing and formatting project reports and presentations. Assist staff in reviewing and analyzing data, helping to prepare internal and external project reports Communication & Visibility - 10%: Support the Knowledge Management Advisor and Senior Communication Officer in coordinating media engagement, document success stories, newsletters, social media content, and policy dissemination. Required Education, Training and Experience: Prefer: Bachelor’s degree, or a combination of education: and experience: that yields the minimally required key competencies. Professional language skills in English At least one year of experience: in program coordination, report writing, logistics management, administrative support, and project implementation. Prefer: Experience: living and/or working in a developing or low-income development setting. Experience: supporting health projects, preferably RMNCH, MNCH, or advocacy programs. Experience: in program coordination, administrative support, or project management. Experience: working with NGOs, development partners, or donor-funded projects. Demonstrated proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Minimally Required Job-Specific Competencies: Recordkeeping: Foundational knowledge of organizing, filling and maintaining documents according to policy and procedures. Database Management, Data Entry and Reporting: Foundational knowledge of data entry and creation of reports. Ability to use and maintain databases. Ability to prepare reports to support projects. Knowledge of Advocacy and MNCH programs Travel, Meetings and Events Coordination: Ability to plan and coordinate activities, events, travel and meetings. Support for Engagement: Advocacy and stakeholder engagement support Data and Materials Maintenance: Ability to review, edit, update and finalize program materials. Data Collection: Ability to develop and format instruments for data collection for project or program according to prescribed procedures. Minimally Required Organizational Competencies: Sexual and Reproductive Health and Rights Services: Foundational knowledge of MNCH, practices and services of assigned project and program. Software Applications: Foundational skills using MS Office products, including MS Word, Excel, Outlook, and PowerPoint. Languages: Ability to speak, read and write professionally in English Customer Service: Highly motivated to add value in project management and administrative oversight. Organization, Planning and Multi-tasking: Advanced organizational and planning skills. Foundational project planning and project management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment Matrix Management: Ability to thrive in a matrixed organization where roles may vary slightly based on needs of the project portfolio and organization. Flexible and adaptive approach to working. Confidentiality: Proven ability to maintain confidentiality on work-related issues. Other Information: Travel required (No less than 30%) Uses cellular and desk phone, laptop, or desktop computer. Check how your CV aligns with this job Method of Application Interested and qualified? Go to Pathfinder International on recruiting.ultipro.com to apply Build your CV for free. 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