PPIC & Supply Chain Planning Manager

AI summary

Global Linkers Limited is hiring a PPIC & Supply Chain Planning Manager to translate business demand into practical production plans and ensure raw materials and packaging inputs are available at the right time and quantity. The role requires building a proactive, data-driven planning system and working closely with Technical, Production, Procurement, Warehouse, QA/QC, Finance and Commercial teams to ensure manufacturing continuity and optimal resource use.

• Responsible for production planning, scheduling and materials requirement planning
• Must build a proactive, data-driven and disciplined planning system
• Works cross-functionally with Technical, Production, Procurement, Warehouse, QA/QC, Finance and Commercial teams
• Focus on inventory control, supply planning and preventing stock-outs or excess inventory
• Requires forward visibility of production and supply requirements

Original source description

The PPIC & Supply Chain Planning Manager will be responsible for translating business demand and approved operational priorities into practical production plans and ensuring that the required raw materials, packaging materials and other production inputs are available at the right time and in the right quantities. The role will provide strong forward visibility of production and supply requirements: and will work closely with Technical, Production, Procurement, Warehouse, QA/QC, Finance and Commercial teams to ensure continuity of manufacturing and optimum use of company resources. The successful candidate will be expected to build a proactive, data-driven and disciplined planning system that identifies potential shortages, inventory risks and production constraints before they affect operations. Key Responsibilities: Production Planning and Scheduling: Develop and maintain weekly, monthly and rolling production plans based on demand, inventory requirements, production capacity and approved business priorities. Translate production requirements: into detailed manufacturing and packaging schedules. Coordinate production planning with the Technical Director and Production team. Develop realistic production sequences taking into account batch sizes, equipment availability, changeovers, cleaning requirements, maintenance schedules and manufacturing lead times. Monitor actual production against approved schedules. Track production-plan adherence and identify delays, bottlenecks and emerging constraints. Recommend schedule adjustments and recovery plans where production targets are at risk. Maintain a forward production plan that provides adequate visibility to Procurement, Warehouse, QA/QC and Management. Continuously improve production scheduling efficiency and reliability. Matererials Requirement Planning: Develop accurate Material Requirements: Plans (MRP) based on approved production schedules and current Bills of Materials. Determine the quantities and required dates for raw materials, packaging materials and other production inputs. Generate and communicate material requirements: to Procurement. Monitor material requirements: against production schedules and expected delivery dates. Identify potential material shortages well in advance of planned production. Maintain a comprehensive tracker of outstanding and critical materials. Coordinate with Procurement and suppliers to monitor delivery commitments. Ensure changes in formulations, BOMs, pack configurations or production requirements: are promptly reflected in material planning. Continuously review material requirements: against actual consumption and production performance. Inventory Planning and Control: Establish and maintain appropriate minimum, maximum, reorder and safety-stock levels. Monitor raw-material, packaging-material and finished-goods inventory levels. Balance inventory availability with working-capital requirements. Prevent avoidable stock-outs and excessive inventory accumulation. Analyse inventory consumption patterns and trends. Identify slow-moving, excess, obsolete and near-expiry materials. Develop action plans for inventory risks and ageing stock. Monitor material expiry exposure and support effective FEFO practices. Investigate significant inventory variances and coordinate corrective actions. Monitor inventory turnover and overall inventory performance. Ensure planning data and inventory information remain accurate and reliable. Procurement and Supply Planning: Provide Procurement with accurate and timely material requirements: arising from approved production plans. Monitor procurement activities against required production dates. Track purchase orders and expected delivery dates for critical materials. Identify supplier delays and material-supply risks that could affect production. Escalate critical shortages and delayed deliveries promptly. Work with Procurement to develop appropriate responses to supply risks. Support supplier lead-time analysis and material-sourcing strategies. Provide Management with forward visibility of material availability and supply-chain risks. Support optimisation of purchasing quantities in line with production requirements: and inventory strategy. Warehouse and Material Availability: Work closely with Warehouse to ensure timely availability of materials required for production. Maintain visibility of material quantities and status against production requirements. Incorporate material receipt, sampling, testing and release timelines into production planning. Coordinate material availability for upcoming production batches. Monitor materials in quarantine, approved/released stock, rejected stock and other relevant inventory categories. Support timely staging and issuance of materials for production. Monitor material returns and inventory adjustments that may affect production plans. Ensure production plans are based on accurate and current inventory information. Demand and Supply Planning: Review sales forecasts, customer requirements: and finished-goods inventory. Translate approved demand into manufacturing requirements. Analyse historical consumption and demand trends. Develop rolling demand and supply plans. Identify gaps between forecast demand, available inventory and manufacturing capacity. Recommend appropriate production priorities based on demand, inventory, material availability and business requirements. Develop alternative supply scenarios where demand or supply conditions change. Provide Management with early visibility of potential supply constraints. Production Capacity Planning: Maintain visibility of available production capacity in collaboration with Technical and Production teams. Compare planned production requirements: against available manufacturing capacity. Identify potential capacity constraints and bottlenecks. Support development of alternative production scenarios where demand exceeds available capacity. Incorporate equipment availability, maintenance schedules, changeovers and other operational constraints into planning. Monitor the impact of production downtime and operational disruptions on the overall production plan. Provide Management with timely information on capacity gaps and their potential impact on supply. Cross-Functional Planning and Coordination: The PPIC Manager will serve as a central coordination point between: Commercial / Demand, PPIC & Supply Planning, Production Planning, Material Requirements: Planning, Procurement, Warehouse & Material Availability, Production Other Responsibilities: Coordinate regular PPIC and supply-planning meetings. Maintain an integrated production and material-planning calendar. Communicate production requirements: and priorities clearly across departments. Maintain a live register of material shortages, supply risks and production constraints. Follow up actions arising from planning meetings. Escalate unresolved issues promptly. Ensure all relevant functions have appropriate forward visibility of upcoming requirements. Promote strong cross-functional accountability for meeting production and supply commitments. GMP and Quality Coordination: Incorporate pharmaceutical GMP requirements: into planning and scheduling activities. Work closely with QA/QC to ensure material release and testing timelines are appropriately considered in production plans. Ensure production planning is based on current approved formulations, BOMs and specifications. Support effective planning around quality-control and quality-assurance requirements. Participate in investigations relating to material shortages, planning failures, inventory discrepancies and production interruptions. Support CAPA activities associated with PPIC and materials-management processes. Maintain appropriate planning records and documentation in accordance with company procedures and GMP requirements. ERP, Data and System Management: Maintain accurate planning master data, including BOMs, lead times, stock levels, reorder points and planning parameters. Utilise ERP/MRP systems effectively for production and material planning. Ensure planning data is accurate, current and reliable. Develop appropriate planning tools, dashboards and trackers where required. Analyse production, inventory and supply-chain data to support decision-making. Continuously improve the company's planning systems and processes. Management Reporting: Prepare regular PPIC and Supply Chain reports covering: Production plan versus actual. Production schedule adherence. Upcoming production requirements. Material availability. Critical material shortages. Procurement status. Inventory position. Inventory value. Inventory ageing. Slow-moving and obsolete stock. Near-expiry materials. Production capacity. Supply-chain risks. Material consumption trends. Inventory accuracy. Working-capital exposure. Corrective and recovery actions. Reports should provide clear, accurate and forward-looking information that enables Management to make timely decisions. Key Performance Indicators The successful candidate will be measured against key outcomes including: Production Planning: Production schedule adherence. Production-plan accuracy. Reduction in planning-related production disruptions. Improved utilisation of available production capacity. Material Availability: Availability of required materials for scheduled production. Reduction in material-related production stoppages. Accuracy of material requirements: planning. Timeliness of material requirements: communicated to Procurement. Inventory Management: Inventory accuracy. Inventory turnover. Reduction in excess and obsolete inventory. Reduction in material expiry and wastage. Effective management of safety-stock levels. Supply Chain: Improved procurement planning. Reduction in emergency purchases resulting from inadequate planning. Improved supplier-delivery visibility. Early identification and management of supply risks. Business Performance: Improved production continuity. Improved customer-service levels. Better working-capital utilisation. Reduced avoidable inventory costs. Improved coordination between Commercial, PPIC, Procurement, Warehouse and Production. Qualifications A Bachelor's Degree in Supply Chain Management, Production/Industrial Engineering, Pharmacy, Chemistry, Industrial Chemistry, Business Administration, Logistics, Operations Management or another relevant discipline. A professional qualification in Supply Chain Management, Production Planning, Inventory Management or Operations Management will be an advantage. Relevant training and knowledge of pharmaceutical GMP. Minimum of 7 years of relevant professional experience, including at least 3 years in a managerial or supervisory PPIC, supply-chain planning, production planning or inventory-control position. Demonstrable experience: in pharmaceutical manufacturing, FMCG, chemical manufacturing or another regulated manufacturing environment. Strong practical experience: in: Production planning MRP Inventory management BOM management Materials planning Production scheduling Demand and supply planning Capacity planning Procurement coordination Experience: working across Production, Procurement, Warehouse and Quality functions. Experience: with ERP/MRP systems. Technical Competencies: Production planning and scheduling. Material Requirements: Planning. Inventory optimisation. Demand forecasting. Supply planning. Safety-stock and reorder-point management. BOM management. Lead-time analysis. Capacity planning. Inventory ageing and expiry management. FEFO principles. Supply-chain risk management. Working-capital management. Data analysis and management reporting. Advanced Microsoft Excel. Experience: with SAP, Oracle, Microsoft Dynamics, Odoo or other ERP/MRP platforms will be an advantage. Leadership and Personal Attributes: Highly analytical and data-driven. Exceptionally organised and detail-oriented. Proactive and forward-looking. Strong in planning and execution. Commercially aware. Results-oriented and accountable. Strong in cross-functional coordination. Able to anticipate problems before they become operational emergencies. Comfortable challenging assumptions and proposing practical solutions. Excellent in communication and stakeholder management. Capable of managing multiple priorities under pressure. Decisive, disciplined and persistent in follow-through. Strong in problem-solving and root-cause analysis. Committed to accuracy, compliance and continuous improvement. Method of Application Interested and qualified candidates should send their Cv to: [email protected] using "PPIC & Supply Chain Planning Manager" as the subject of the email. 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