Executive & Personal Assistant to the CEO

AI summary

Elyon Global Shipping Limited is hiring an Executive & Personal Assistant to the CEO in Lagos for immediate employment. The role involves managing the CEO's calendar, coordinating travel and meetings, handling correspondence, supporting basic social media and office software tasks, and maintaining strict confidentiality. The position requires flexibility, strong organizational skills, and willingness to travel up to 50% of the time.

• Immediate employment opportunity in Lagos
• Direct executive and personal support to the CEO
• Up to 50% domestic and international travel required
• Confidential, fast-paced role with project management development

Original source description

Executive & Personal Assistant to the CEO Job at Elyon Global Shipping Limited | Jobgurus Toggle navigation Jobs Job Seekers Aptitude Test Scholarships Register Sign in Employer? Post a Job CLICK HERE TO JOIN OUR WHATSAPP CHANNEL Executive & Personal Assistant to the CEO Job at Elyon Global Shipping Limited Elyon Global Shipping Limited is a leading logistics and shipping company dedicated to providing tailored freight services that emphasize quick transit times, cost-cutting opportunities and continuous communication. With expertise in air and sea consolidation and forwarding, we offer individually customized solutions to meet the unique needs of our clients. Our team is committed to delivering exceptional service, ensuring seamless transactions and fostering long-term relationships with our partners and customers. We are recruiting to fill the position below: Job Position: Executive & Personal Assistant to the CEO Job Location: Lagos Job Summary We are seeking a highly organized, dependable, discreet, and professional Executive & Personal Assistant to the CEO for immediate employment. The successful candidate will provide direct executive and personal support to the CEO, manage schedules and communications, coordinate meetings and travel, prepare documents, assist with basic software and social media management, track priorities, and help ensure that important matters are handled efficiently and confidentially. This position requires a flexible, people-oriented individual who is comfortable working in a fast-paced environment, willing to develop project management skills, and able to travel up to 50% of the time as needed. Key Responsibilities: Manage and organize the CEO's daily calendar, appointments, meetings, and reminders. Coordinate business and personal schedules, including travel arrangements, reservations, transportation, and logistics. Be available to travel with or on behalf of the CEO up to 50% of the time, including domestic and international travel when required. Handle incoming and outgoing calls, emails, correspondence, and documents professionally. Draft and prepare letters, emails, reports, presentations, meeting materials, and other business correspondence. Assist with Microsoft Word, Excel, PowerPoint, Outlook, and other basic office software. Perform basic computer and software-related tasks, including document organization, data entry, file management, online research, and use of cloud-based business tools. Assist with basic social media management, including scheduling posts, responding to routine messages, organizing content, monitoring activity, and coordinating social media updates as directed. Support the CEO with basic digital communication and online account management where appropriate. Organize meetings, prepare agendas, take notes or minutes when required, and track action items. Follow up on assignments, deadlines, approvals, and outstanding matters on behalf of the CEO. Assist with coordinating projects, timelines, task lists, deliverables, and follow-ups. Learn and develop project management skills, systems, and tools as part of the role. Work with team members to monitor project progress and help ensure assignments are completed on schedule. Maintain organized electronic and physical files, records, and confidential documents. Coordinate with employees, managers, clients, vendors, business partners, government offices, and other external parties. Screen and prioritize communications, requests, appointments, and matters requiring the CEO's attention. Assist with business and personal travel itineraries, accommodations, transportation, and related arrangements. Assist with personal appointments, errands, reservations, and other personal matters when required. Handle sensitive and confidential information with the highest level of discretion. Anticipate the CEO's needs and proactively address administrative, operational, scheduling, and communication matters. Perform other executive, administrative, project coordination, and personal support duties as assigned. Minimum Qualifications WASSCE Certificate required at minimum. Fluent in English, including speaking, reading, and writing. Strong professional written and verbal communication skills. Proficient in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook. Comfortable using computers, smartphones, cloud-based applications, online platforms, and other basic business software. Basic understanding of social media platforms and social media management. Strong organizational and time-management skills with excellent attention to detail and accuracy. Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision. Strong judgment, professionalism, discretion, and problem-solving skills. Reliable, punctual, responsible, trustworthy, and able to maintain strict confidentiality. Willing and able to travel up to 50% of the time. Willingness and ability to learn project management principles, tools, and processes. Flexibility to accommodate changes in schedules, travel, responsibilities, and priorities when necessary. People & Communication Skills: The ideal candidate must have excellent people skills and be comfortable interacting with individuals at all levels. The successful candidate should demonstrate: Strong interpersonal and relationship-building skills. A friendly, professional, and respectful manner. Confidence when communicating with executives, employees, clients, vendors, and business partners. Good listening skills and the ability to understand and follow instructions clearly. Tact, diplomacy, and discretion when handling sensitive situations. Ability to communicate professionally in person, by phone, email, and messaging platforms. Ability to represent the CEO and organization professionally. Strong customer-service mindset and ability to work well with different personalities. Ability to remain calm, courteous, and professional under pressure. Good judgment when deciding which matters require immediate attention or escalation. Ability to collaborate effectively with different departments and project teams. Learning & Professional Development: This position is suitable for a motivated individual who is eager to grow professionally. The successful candidate should be: Willing to learn and develop project management skills. Open to learning project management software, systems, and best practices. Interested in developing skills in planning, task coordination, scheduling, progress tracking, and follow-up. Able to learn new software and technology quickly. Receptive to training, feedback, and continuous professional development. Willing to take on increasing levels of responsibility as skills and experience: develop. Previous project management experience: is not required, but strong willingness to learn, stay organized, take initiative, and follow projects through to completion is important. Preferred Qualifications: Previous experience: as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Administrator, or in a similar position. Previous experience: directly supporting a CEO, Director, senior executive, or business owner is highly preferred. Experience: managing executive calendars, business correspondence, meetings, travel, and confidential documents. Experience: coordinating frequent domestic or international travel is preferred. Basic experience: managing social media accounts or digital content. Familiarity with common online tools, cloud storage, messaging applications, scheduling platforms, and productivity software. Exposure to project coordination or project management tools is an advantage but not required. Strong computer and general office administration skills. Ability to anticipate needs, take initiative, prioritize effectively, and follow through without constant supervision. Ideal Candidate: The ideal candidate is proactive, highly organized, trustworthy, resourceful, discreet, personable, technologically comfortable, eager to learn, and professional. This position requires someone who can work effectively in a fast-paced environment, adapt quickly to changing priorities, exercise sound judgment, communicate well with people, and confidently manage both executive business responsibilities: and personal matters for the CEO. The successful candidate must also have a growth mindset and a genuine willingness to develop project management and coordination skills over time. The role may expand to include greater responsibility for tracking projects, coordinating teams, monitoring deadlines, and supporting the CEO with company-wide initiatives. Method of Application Interested and qualified candidates should send their CV to: [email protected] using “Executive & Personal Assistant to the CEO” as the subject of the email. 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