Admin Manager

AI summary

An automobile company in Niger State, Nigeria seeks an experienced Admin Manager to oversee administrative operations, facilities, procurement, vendor management, vehicle documentation, and asset tracking. The role requires developing efficient systems, supervising admin staff, and coordinating logistics, transport, and operational records. Candidates need a B.Sc. or HND in Business Administration or a related field plus at least five years of relevant administrative experience.

• Admin Manager role focused on office, facilities and asset administration
• Requires B.Sc. or HND in Business Administration or related discipline
• Minimum 5 years relevant administrative experience, supervisory experience preferred
• Automobile, fleet management or asset-intensive experience is a strong advantage
• Involves vendor management, procurement, vehicle records and renewals
• Supervises admin officers, drivers and support staff

Original source description

Our client is seeking to hire an experienced and highly organised Admin Manager to oversee its administrative operations and ensure the smooth and efficient running of its office, facilities and administrative support functions. The successful candidate will be responsible for developing and maintaining effective administrative systems, coordinating vendors and service providers, managing company assets and facilities, overseeing vehicle-related administrative documentation, supporting procurement and logistics, and ensuring that important operational records, licences, insurance policies and renewals are properly managed. This role requires someone who is proactive, highly organised and able to create systems that improve efficiency, accountability and cost control across the organisation. Key Responsibilities: The Admin Manager will: Oversee the day-to-day administrative operations of the company and ensure that administrative activities are carried out efficiently. Develop, implement and continuously improve administrative policies, processes and standard operating procedures. Manage the company's office facilities, including utilities, security, cleaning, maintenance, office equipment and other support services. Maintain proper physical and digital filing systems for corporate, administrative, vehicle, vendor, insurance, procurement and operational documents. Coordinate and maintain records relating to company vehicles, including registration, insurance, licences, roadworthiness, maintenance and other relevant documentation. Maintain an effective tracking system for vehicle documents, licences, insurance policies, permits and other time-sensitive obligations to ensure renewals are completed before expiration. Maintain an accurate register of company assets, including vehicles, computers, phones, equipment, furniture and other company property. Coordinate the assignment, movement, maintenance and retrieval of company assets. Manage administrative procurement, including sourcing vendors, obtaining quotations, negotiating where appropriate and ensuring approved goods and services are delivered according to agreed requirements. Develop and maintain a reliable database of approved vendors and service providers and monitor their performance. Coordinate official transportation, dispatches, deliveries, meetings, travel arrangements, and other logistical requirements. Monitor administrative expenditure and work with the Finance team to ensure proper documentation, accountability, and cost control. Support management in preparing administrative budgets and identifying opportunities to reduce unnecessary operating costs. Supervise Admin Officers, drivers, office assistants, and other administrative or support personnel assigned to the department. Establish clear responsibilities, work schedules, and performance expectations for administrative staff. Ensure management instructions and administrative action points are properly documented, followed up and completed within agreed timelines. Prepare periodic administrative and operational reports for management. Work closely with Operations, Finance, HR, Sales and other departments to ensure effective coordination across the business. Requirements: & Qualifications Candidates should possess: B.Sc. or HND in Business Administration, Management, Public Administration or a related discipline. Minimum of 5 years of relevant administrative experience, preferably with supervisory or management responsibility. Previous experience: in an automobile, vehicle leasing, logistics, transportation, fleet management, or other asset-intensive organization will be a strong advantage. Strong knowledge of office administration, facilities management, procurement, vendor management, and records management. Strong proficiency in Microsoft Office, Google Workspace and other relevant digital productivity tools. Good understanding of administrative budgeting and cost control. Strong documentation, reporting, and record-keeping skills. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Key Competencies: The ideal candidate should demonstrate: Strong leadership and supervisory ability Excellent organizational skills High attention to detail Strong problem-solving ability Good negotiation and vendor-management skills Commercial and cost consciousness Ability to establish and enforce administrative controls Excellent follow-through Professionalism and confidentiality Ability to manage multiple priorities and deadlines Ability to work effectively with minimal supervision What We Are Looking For: We are particularly interested in an Admin Manager who sees administration as more than routine paperwork. The ideal candidate should be capable of building systems, creating structure, maintaining operational discipline, and ensuring that important administrative responsibilities: do not fall through the cracks. Experience: managing vehicle documentation, company assets, vendors, facilities, logistics, or fleet-related administration will be particularly valuable. Performance Expectations: The successful candidate will be expected to maintain high standards in areas such as: Timely renewal of vehicle and company documentation Accuracy and completeness of administrative records Effective asset management Administrative cost control Vendor performance Timely resolution of administrative requests Proper maintenance of company facilities Compliance with established administrative procedures Effective supervision of administrative personnel Timely submission of management reports. N200,000 - N500,000 / month. Application Closing Date 9th September, 2026. Method of Application Interested and qualified candidates should submit their CV and a brief cover letter highlighting relevant administrative management experience, particularly experience: within the automobile, logistics, transportation, fleet management, or related industries to: [email protected] using "Application – Admin Manager (Automobile)" as the subject of the mail. Note: Only candidates who meet the relevant requirements: will be considered.