Project Support Officer

AI summary

Corona Management Systems is hiring a Project Support Officer to provide high-level administrative, operational, and coordination support to the Chief Operations Officer. The role involves tracking priorities, coordinating across departments, preparing management reports, and supporting strategic decision-making. Competitive salary, HMO, pension, and 21 paid leave days offered.

• Executive support role reporting to the Chief Operations Officer
• Bachelor's degree and up to 5 years relevant experience required
• Competitive salary with HMO, pension, and 21 paid leave days
• Experience in NGO, consulting, or multi-project environment is an advantage
• Fluency in English required; French or Portuguese is an added advantage

Original source description

The Project Support Person for the Chief Operations Officer will provide high-level administrative, operational, analytical, and coordination support to the COO. The successful candidate will act as an extension of the COO, helping to push the implementation of systems, coordinate priorities across departments and projects, track organisational commitments, prepare management information, follow up on decisions, and ensure that important actions move from discussion to completion. Responsibiities Some specific responsibilities: will include: Provide high-level administrative and executive support to the COO, including calendar, meetings, travel, and correspondence. Prepare agendas, presentations, briefing notes, reports, minutes, and other management documents. Track the COO’s priorities, decisions, action points, deadlines, and follow-ups across the organisation. Coordinate activities across departments, programmes, country teams, and other stakeholders. Monitor key projects, deliverables, milestones, risks, and operational deadlines. Prepare and maintain operational dashboards, trackers, KPIs, and regular management reports. Conduct research and analysis to support the COO’s strategic and operational decision-making. Support leadership meetings and ensure decisions are communicated and implemented effectively. Identify operational bottlenecks, risks, and opportunities for improvement, escalating issues when necessary. Maintain confidential records and support the development of efficient systems, processes, and standard operating procedures. Requirements: The role will suit a highly organised, proactive, analytical individual who can work across multiple teams and projects, communicate effectively with senior colleagues, and handle confidential information with discretion. The ideal candidate will hold a Bachelor’s Degree in Business Administration, Management, Public Administration, Development Studies, Social Sciences, Health Administration, or a related discipline, with up to 5 years of relevant professional experience: in executive support, operations, project coordination, consulting, programme management, or similar. The ideal candidate will have experience: in supporting a senior executive, director, programme leader, or management team. Experience: working in an NGO, social enterprise, consulting organisation, development organisation, or other multi-project environment would be an advantage. The ideal candidate will have excellent written and verbal communication skills, with fluency in English. Knowledge of French or Portuguese is an added advantage. The candidate will possess good interpersonal skills, strong organisational, time-management, and prioritisation skills, and proficiency in Microsoft Office Suite and other relevant software applications. The ideal candidate will be able to work independently and as part of a team, will be comfortable showing flexibility and adaptability to handle diverse tasks and changing priorities, show attention to detail, and have the ability to handle sensitive information with confidentiality. What We Offer Our team is known for our commitments to technological, business, and social innovation, as we attempt to tackle some of the world’s most challenging problems. We are committed to creating an environment where our employees thrive. As part of our team, you enjoy: A competitive salary that rewards your skills and contributions Comprehensive HMO coverage for your health and well-being Paid maternity and paternity leave Local pension and tax contributions 21 paid leave days per annum Paid maternity and paternity leave A dynamic, growth-focused workplace with opportunities for continuous learning and career progression An inclusive work culture where diversity, respect, and collaboration are valued A zero-tolerance policy toward abuse, harassment, and discrimination, ensuring a safe and respectful workplace for all Application Closing Date Not Specified. Don't Keep! Kindly Share: WhatsApp Tweet Method of Application Submit your CV and Application on Company Website : Click Here Note Corona Management Systems provides equal opportunity in employment for all qualified persons and prohibits discrimination in employment on the basis of race, colour, national origin, ancestry, sex, sexual orientation, religion, creed, age, veteran status, disability unrelated to job requirements: or other protected status. Join a team that values your growth, supports your well-being, and fosters a culture of respect, inclusion, and excellence. 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