Program Assistant

AI summary

Pathfinder International is hiring a Program Assistant to provide administrative, logistical, and programmatic support for sexual and reproductive health projects across 16 states in Nigeria. The role involves coordinating activities, managing documentation and reports, supporting advocacy events, and maintaining project databases. The position is based in Asokoro, Abuja, on a full-time hybrid basis.

• Full-time hybrid role based in Asokoro, Abuja
• Supports sexual and reproductive health programs across 16 Nigerian states
• Involves coordination, reporting, logistics, and stakeholder engagement
• Part of the AIM-MNCNH project focused on reducing maternal and newborn mortality

Original source description

Program Assistant at Pathfinder International ⏲ Sep 2, 2026, 11:05 AM ⋕ View all NGO & Humanitarian / Nonprofit Organizations jobs Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward. We are recruiting to fill the position below: Job Title: Program Assistant Requisition Number: PROGR002592 Location : Asokoro, Abuja Employment Type: Full-time, Hybrid Job Category: Technical Services Job Purpose The dedicated Program Assistant will provide administrative, logistical, and programmatic support for effective project implementation. The position will assist with coordination of activities, documentation, reporting, engagement with stakeholders/Champions, meeting logistics, and activities retirement across target locations. Key Performance Areas Program Coordination and participation - 25%: Provides advice and support to meet key internal and external deadlines and supports country teams in their success at the project level Participates in cross-functional project teams Track and update AIM-MNCNH activities across 16 states using approved trackers and templates. Follow up with state focal persons, TWGs, partners, and advocacy champions on agreed actions and commitments. Works with project teams to prepare manuals, documents, reports, presentations and other tools, and reviews and updates the materials. Help staff source reference materials. Activities and Events Coordination and Scheduling - 25%: Support implementation of advocacy strategies focused on reducing maternal and newborn mortality. Coordinates all planning, bookings and logistics for activities and events, including the agenda, calendar, materials, registration with the participants and travel, both domestic and international, including lodging, transportation and meeting accommodations Coordinate logistics for meetings, advocacy events, partner engagements, and virtual sessions. Reporting and Documentation - 25%: Sets up and maintains files and forms in compliance with legal guidelines. Processes invoices for the functional area for submission to Finance for payment. Compile weekly, monthly, and quarterly reports on project activities and achievements. Manages filing, storage and tracking of hardcopy and electronic content and support templates and ensures availability of current information on related subjects. Proactively works to improve recordkeeping in a complex portfolio of projects with a high volume of programmatic and technical information. Document lessons learned, best practices, and support knowledge-sharing sessions among state teams. Database Management, Collection and Analysis - 15%: Collate state-level data and update Action Plan Trackers, DHIS summaries, and RMNCHN activity records. Assist staff in reviewing and analyzing data, helping to prepare internal and external project reports Support staff with developing and formatting project reports and presentations. Communication & Visibility - 10%: Support the Knowledge Management Advisor and Senior Communication Officer in coordinating media engagement, document success stories, newsletters, social media content, and policy dissemination. Required Education, Training and Experience: Prefer: Experience: living and/or working in a developing or low-income development setting. Experience: in program coordination, administrative support, or project management. Experience: supporting health projects, preferably RMNCH, MNCH, or advocacy programs. Prefer: Bachelor’s degree, or a combination of education: and experience: that yields the minimally required key competencies. At least one year of experience: in program coordination, report writing, logistics management, administrative support, and project implementation. Demonstrated proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Professional language skills in English Experience: working with NGOs, development partners, or donor-funded projects. Minimally Required Job-Specific Competencies: Recordkeeping: Foundational knowledge of organizing, filling and maintaining documents according to policy and procedures. Database Management, Data Entry and Reporting: Foundational knowledge of data entry and creation of reports. Ability to use and maintain databases. Ability to prepare reports to support projects. Travel, Meetings and Events Coordination: Ability to plan and coordinate activities, events, travel and meetings. Data and Materials Maintenance: Ability to review, edit, update and finalize program materials. Support for Engagement: Advocacy and stakeholder engagement support Data Collection: Ability to develop and format instruments for data collection for project or program according to prescribed procedures. Knowledge of Advocacy and MNCH programs Minimally Required Organizational Competencies: Customer Service: Highly motivated to add value in project management and administrative oversight. Organization, Planning and Multi-tasking: Advanced organizational and planning skills. Foundational project planning and project management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Matrix Management: Ability to thrive in a matrixed organization where roles may vary slightly based on needs of the project portfolio and organization. Flexible and adaptive approach to working. Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment Confidentiality: Proven ability to maintain confidentiality on work-related issues. Sexual and Reproductive Health and Rights Services: Foundational knowledge of MNCH, practices and services of assigned project and program. Software Applications: Foundational skills using MS Office products, including MS Word, Excel, Outlook, and PowerPoint. Languages: Ability to speak, read and write professionally in English Other Information: Uses cellular and desk phone, laptop, or desktop computer. Travel required (No less than 30%) How to Apply Interested and qualified candidates should: Click here to apply online Note Pathfinder Nigeria DOES NOT PAY RELOCATION ALLOWANCE Please submit an updated resume with your application Only short-listed candidates will be contacted. Application Deadline: 10th September , 2026 . View all Jobs in Nigeria Abuja Program Assistant job vacancies in Nigeria