Procurement Manager

AI summary

Lafiya Nigeria is hiring a Procurement Manager to lead purchasing across routine requests and competitive tenders, ensuring donor- and government-compliant processes. The hybrid role is based in Abuja (FCT), Lagos, or Kano and suits a mid-level professional with around 4–6 years of procurement or operations experience.

• Mid-level procurement role requiring roughly 4–6 years of experience
• Hybrid positions available in Abuja (FCT), Lagos, and Kano
• Own procurement operations from routine purchase requests to competitive tenders
• Coordinate evaluation panels and conduct vendor due diligence
• Ensure compliance across UK, Nigeria, and Netherlands entities
• Work closely with Finance Lead and COO on procurement systems

Original source description

Procurement Manager - Hybrid at Lafiya Nigeria (3 Openings) ⏲ Sep 2, 2026, 5:02 AM ⋕ View all Medical & Healthcare jobs At Lafiya, we're on a mission to make contraception accessible to anyone who needs it and wants it, no matter where they live. Through our network of dedicated female health professionals, our Lafiya Sisters, we provide information and deliver contraception directly to communities that need it most. Lafiya is funded by some of the world’s most discerning donors seeking evidence-backed impact at large scale, such as GiveWell, Mulago Foundation, Dovetail Impact Foundation, The Life You Can Save and Founders Pledge. Our approach is cost-effective, community-based, and deeply rooted in respect and agency. We operate in hard-to-reach communities that otherwise do not have access to contraceptive products and information. We currently run our core programme across six states in Nigeria, managing 600+ Lafiya Sisters. In addition to our direct community work, we are building our own supply chain to address widespread supply challenges in Nigeria and are partnering with government stakeholders to realise sustainable financing models for the procurement of contraception. To date, we have supported more than 800,000 women through our innovative last-mile approach. We're a fast-growing non-profit in the middle of a transition from start-up to scale-up. Our focus is on impact, cost-effectiveness, and ensuring our work enhances the dignity and agency of those we serve. We are recruiting to fill the position below: Job Title: Procurement Manager Locations: Abuja (FCT), Lagos and Kano Employment Type: Hybrid Position Overview For larger, higher-risk purchases, you'll run competitive and restricted tenders, coordinate evaluation panels, and conduct vendor due diligence, meeting the standards our donors and government partners expect. You'll work closely with our Finance Lead, whose budget visibility will help you prioritise what to procure and when. This is a mid-level role, roughly 4–6 years of procurement or operations experience, for someone who can design systems and processes with the COO's guidance, then run and refine them independently day to day. Day-to-day, you'll own procurement for routine purchases: reviewing Purchase Request Forms, sourcing quotes, and securing approvals, so programme teams can move quickly without cutting corners. As Lafiya transitions from a startup to a national-scale organisation, we need procurement practices that can withstand scrutiny from donors, regulators, and government partners. We're looking for a detail-driven Procurement Manager to own how Lafiya buys goods and services, from everyday purchase requests to the competitive tenders and vendor due diligence behind our larger contracts. What You’ll Do Procurement Operations: Coordinate evaluation panels for competitive and restricted-tender procurements and document evaluation decisions Issue Purchase Orders and contracts once due diligence and required approvals are complete Serve as the organisation's procurement lead: Guide staff through the procurement process at every threshold level, from direct purchase to open tender — including helping end users define specifications, participate in vendor selection, and take part in evaluations for their own purchases Review and process Purchase Request Forms (PRFs), route them for the correct level of approval, and source quotes or tenders in line with the threshold table Ensure all procurement processes comply with the applicable legal and regulatory requirements: across our UK, Nigeria, and Netherlands entities Vendor Management: Manage vendor relationships and resolve routine delivery, quality, or payment issues directly with vendors; escalate significant disputes (e.g., contract breach, non-delivery, payment disputes) to the COO Conduct due diligence on new vendors for procurements above internal thresholds, per policy: verify business registration, collect the vendor's TIN where applicable, review references for significant contracts, and screen against sanctions lists where required by the relevant donor Maintain and grow Lafiya's preferred vendor register for commonly procured goods and services, including pharmaceuticals, logistics and transport, warehousing, printing, training venues, and IT equipment, expanding coverage as Lafiya scales into new countries Compliance & Documentation: Own and maintain the electronic procurement documentation system, ensuring records are complete, correctly filed, and retained per policy Monitor donor-specific procurement requirements: and flag conflicts with Lafiya's own thresholds Track and report on sole source and emergency procurement, ensuring proper justification and approval Maintain the organisation’s procurement forms and processes (PRF, evaluation/bid comparison, PO, sole source justification, due diligence checklist), updating them to meet the organization's evolving needs and changing donor requirements: Training & Rollout: Onboard new staff on procurement policy and forms Act as the first point of contact for staff questions on procurement process and independently develop and maintain the guidance materials (FAQs, quick-reference guides) that support this, within the framework agreed with the COO Run periodic refreshers as the Guidelines are updated (annual review cycle) Reporting: Conduct monthly analysis of procurement performance to identify: Vendor delivery performance — on-time delivery rate and quality/rejection issues by vendor, to give early warning on vendors putting last-mile supply at risk Spend by program site/category — actual vs. budgeted spend Approval/compliance rate — share of purchases with complete documentation and correct sign-off, by threshold tier PO cycle time — time from Purchase Request Form submission to PO issuance, by category or site, to flag where procurement delays are creating program delays Emergency/sole-source procurement trends — frequency, value, and reason codes, to surface upstream planning gaps Provide regular reporting to the COO on procurement activity, spend by threshold tier, and compliance status Conduct quarterly analysis to identify: Preferred vendor register performance — candidates to add or remove based on delivery and quality history Vendor concentration and risk — reliance on a single vendor for a given commodity or route Forecast vs. actual procurement needs, to inform the next quarter's program and budget planning Unit cost trends for recurring purchases (e.g., cost per commodity, per training session) Support annual review and revision of the Procurement Guidelines Who You Are We are looking for someone who is comfortable balancing procedural rigour with the operational realities of a fast-moving non-profit, being proactive, and determined to get purchases done right, not just done fast. You're someone who: Works autonomously. You don't wait to be chased for a missing quote or a stalled approval — you take ownership of your queue and move things forward without close supervision. Has integrity — discloses conflicts of interest and documents exceptions honestly Thinks in policy, acts in practice — understands why procurement principles matter and knows how to apply them when there's one viable vendor or a genuine emergency Is driven by improvement — treats procurement as a system to strengthen, not a checklist, and is comfortable saying "I don't know" and figuring it out Communicates clearly, whether that's walking a field officer through their first PRF or explaining a threshold rule to a donor auditor Is detail-oriented and organised — comfortable managing many purchases across thresholds, currencies, and entities, and catches errors before they become problems Is proactive about building, not just following, process. You take the initiative to improve the systems you're given, and you build for where Lafiya will be in a year or two, not just where it is today. Runs a process end to end, from inviting bids to assembling an evaluation panel to documenting the decision Works well under pressure. You can deliver quality work on short, realistic deadlines without letting urgency compromise the rigor or documentation the process requires. Education: and Experience: Bachelor's degree in business administration, supply chain/procurement, finance, or a related field required; equivalent professional experience: considered in lieu of a degree. Working knowledge of procurement principles (value for money, competition, transparency, conflict of interest management) and donor compliance requirements: 4–6 years of relevant procurement or operations experience, ideally in an NGO, donor-funded, or international development context. Skills & Competencies: Professional fluency in English is mandatory. French and Hausa are desired but not required. Working knowledge of accounting or ERP software (e.g., QuickBooks, Sage, or similar) for tracking purchase orders and invoices is a plus. Able to manage a high volume of small, recurring purchases without letting any single one slip, while also giving the necessary time and rigor to occasional large or sensitive procurements, such as competitive tenders, multi-year contracts, or purchases with significant donor visibility or reputational exposure. Comfort working across multiple legal entities and currencies (NGN, GBP, USD) is mandatory. Proficiency in spreadsheet software (Excel or Google Sheets) for quote comparison, spend tracking, and basic budget reconciliation (VLOOKUP, pivot tables, data cleaning) is mandatory. Clear, professional written and verbal communication: this role trains and supports colleagues who are not procurement specialists Working knowledge of cloud document management systems Strong organisational skills; experience: building or maintaining documentation systems (Google Drive or similar) Familiarity with donor or grant compliance requirements: is a plus. Why should you apply: There will be room to take initiative, make decisions, and leave your mark on a critical stage of Lafiya’s growth. We don’t have layers of approval or slow processes, so if something makes sense, we’ll try it. You will be joining an ambitious and supportive organisation that is growing quickly. We are serious about impact and serious about investing in our people. Benefits: include Annual team retreat with all expenses paid. HMO insurance cover via AXA, travel reimbursements. Paid parental leave. Flexibility in where, when and how you work. Salary: $1500 / month. 40 days of combined holiday and paid annual leave. Working closely with a team of senior leaders who are collaborative, ambitious and serious about impact. How to Apply Interested and qualified candidates should: Click here to apply online What is the recruitment process for this role? We value your time and aim to make our recruitment process as insightful as possible. It includes: Stage 1: Application Form & Assessment. Share your CV and complete a 30-minute multiple-choice quiz to assess your fit for the role. Stage 2: Test Task. Engage in a 1-3 hour task that mirrors the kind of work you'll do with us. Stage 3: Interview. This is the final stage, after which we’ll make offers. All candidates will be asked the same questions in a 1-hour interview. It will also be an opportunity for you to ask us questions. Note: We're committed to transparency and will provide feedback from Stage 2 onwards. Application Deadline: 20th September, 2026. View all Jobs in Nigeria Kano State and 2 other locations Kano State , Lagos State , Abuja Procurement Manager job vacancies in Nigeria