Administrative Officer

AI summary

FMC Services is hiring an Administrative Officer for its Ikoyi, Lagos office on a full-time basis. The role covers day-to-day office administration, facilities and vendor management, records and documentation, logistics coordination, and internal support to ensure a professional and efficient workplace. Candidates should have a Bachelor's degree or HND and 2–4 years of relevant administrative experience.

• Full-time role based in Ikoyi, Lagos
• Covers office administration, facilities, vendors, records, and logistics
• Requires Bachelor's degree or HND in a relevant field
• Minimum 2–4 years of office administration or operations experience
• Experience in law firm, consulting, or professional services is an advantage

Original source description

Overview FMC Services is a full fledged business consulting company that covers talent acquisition and management, data analysis, organizational design and development, humanitarian activities and SDGs. Job Position: Administrative Officer Job Location: Ikoyi, Lagos Employment Type: Full-time Job Summary You will be responsible for ensuring smooth day-to-day office administration, facilities coordination, vendor management, documentation, internal support, and general operational efficiency. You will help maintain a professional, well-organised, and client-ready office environment that enables lawyers and business teams to work effectively. Job Responsibilities: Manage daily administrative activities across the office. Ensure the office environment is organized, functional, clean, and professional. Coordinate office opening, closing, meeting room readiness, visitor reception, and general workplace support. Track administrative requests and ensure timely resolution. Facilities, Supplies & Vendor Management: Monitor office supplies, stationery, equipment, utilities, and consumables. Coordinate vendors, service providers, repairs, maintenance, cleaning, security, internet, and office equipment support. Obtain quotations, compare vendor options, and support cost-effective purchasing decisions. Maintain vendor records, service schedules, invoices, and delivery confirmations. Escalate facility or service issues promptly to avoid disruption to work. Records, Documentation & Filing Support: Maintain organized administrative files, office records, contracts, correspondence, and internal documents. Support document scanning, filing, indexing, archiving, and retrieval. Ensure confidentiality of firm, client, employee, and operational records. Assist with preparing letters, memos, reports, meeting notes, and administrative trackers. Logistics & Internal Coordination: Coordinate travel bookings, transport arrangements, accommodation, courier services, and official errands. Track movement of documents, parcels, and office items. Support staff onboarding logistics, including workstation readiness, ID cards, access, equipment, and basic office orientation. Coordinate internal announcements and administrative updates where required. Process Discipline, Compliance & Reporting: Maintain accurate administrative trackers and periodic admin reports. Support the implementation of office policies, health and safety standards, and internal controls. Ensure administrative expenses are properly documented and submitted to Finance. Monitor office assets and reduce avoidable loss, waste, or misuse. Job Requirements: Bachelor’s degree or HND in Business Administration, Office Management, Public Administration, Secretarial Administration, or a related field. Minimum of 2–4 years’ experience: in office administration, operations support, facilities coordination, or executive/admin support. Experience: in a law firm, consulting firm, professional services firm, or corporate office is an advantage. Good knowledge of Microsoft Office, email tools, filing systems, office equipment, and basic reporting. Strong communication, coordination, documentation, and follow-up skills. Ability to manage vendors, office supplies, records, logistics, and administrative expenses. High level of discretion, reliability, punctuality, and attention to detail. We Would Love to Meet You If: You are organized, practical, and detail-oriented. You can manage multiple administrative tasks without constant supervision. You understand confidentiality and professionalism in a law firm environment. You are calm under pressure and responsive to urgent internal requests. You can work well with lawyers, management, vendors, visitors, and support staff. You take ownership of office issues and follow through until they are resolved. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Occasional travel for training, team retreats, or compliance-related meetings. Application Deadline 31st August, 2026. How to Apply Interested and qualified candidates should send their applications to: [email protected] using the Job Title as the subject of the mail. Tagged as: Administrative About FMC Services FMC Services is a full fledged business consulting company that covers talent acquisition and management, data analysis, organizational design and development, humanitarian activities and SDGs.