Executive Assistant Job at Pishon and Brooks Advisory Services

AI summary

Pishon and Brooks Advisory Services is hiring an Executive Assistant to provide high-level administrative and strategic support to the CEO in Lagos. The role requires 5+ years of experience and a Bachelor's degree. This is a full-time position.

• Support C-suite executive with calendar, travel, and correspondence management.
• Minimum 5 years experience as Executive Assistant or Senior Personal Assistant required.
• Full-time position in Lagos, Nigeria.

Original source description

Executive Assistant Job at Pishon and Brooks Advisory Services | Jobgurus Toggle navigation Jobs Job Seekers Aptitude Test Scholarships Register Sign in Employer? Post a Job CLICK HERE TO JOIN OUR WHATSAPP CHANNEL Executive Assistant Job at Pishon and Brooks Advisory Services Pishon and Brooks Advisory Services is a Professional Services firm that support our clients by managing their end-to-end HR Processes in order to enhance their productivity. At PBAS, we have the expertise to connect and manage every business process within the employee lifecycle. We are recruiting to fill the position below: Job Position: Executive Assistant Job Location: Lagos Job type: Full-time Job Summary The Executive Assistant will provide high-level administrative and strategic support to the CEO / Managing Director, ensuring the smooth and efficient operation of the executive office. This role demands exceptional organizational ability, discretion, and a proactive approach to managing priorities in a fast-paced business environment. Key Responsibilities: Executive Support: Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements with precision. Prepare and review correspondence, reports, presentations, and briefing materials on behalf of the CEO. Act as the first point of contact for the CEO's office — screening calls, emails, and visitors. Coordinate board meetings, management meetings, and executive retreats including agenda preparation and minute-taking. Follow up on action items and decisions emanating from executive meetings. Administrative & Office Coordination: Manage travel logistics including flight bookings, hotel reservations, and itinerary planning for local and international trips. Maintain a well-organized filing system for executive correspondence and confidential documents. Liaise with internal departments, external partners, and stakeholders on behalf of the CEO. Handle procurement of office supplies and manage expenses related to the executive office. Strategic & Project Support: Conduct research and compile data to support executive decision-making and business initiatives. Monitor and track key projects, deadlines, and deliverables to keep the CEO informed. Support the preparation of business proposals, strategic documents, and company presentations. Maintain confidentiality of sensitive business information at all times. Qualifications & Experience: Bachelor's Degree in Business Administration, Secretarial Studies, Mass Communication, or a related field. Minimum of 5 years of experience: as an Executive Assistant or Senior Personal Assistant, preferably supporting C-suite executives. Proven track record of managing complex schedules, multiple priorities, and confidential information. Experience: in publishing, education, retail, or a related industry is an advantage. Required Skills & Competencies: Exceptional organizational and time management skills with strong attention to detail. Excellent written and verbal communication skills; professional and articulate. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle sensitive matters with utmost discretion, diplomacy and confidentiality. Strong interpersonal skills with a polished, professional presence. Proactive, self-motivated, and capable of working with minimal supervision. Ability to multitask, prioritizes under pressure, and meets tight deadlines. Ability to set up and handle virtual meetings platform. Excellent in data management and record keeping. Possess emotional intelligence and integrity. (Male Preferred). 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