Production Documentation Officer

AI summary

Sagar Vitaceuticals Nigeria Limited (SVNL) is hiring a Production Documentation Officer in New Makun City, Ogun, Nigeria. The role involves preparing, reviewing, and controlling manufacturing documents and records to ensure compliance with Good Manufacturing Practice (GMP) and accurate traceability from raw materials to finished products.

• Full-time role in pharmaceutical manufacturing documentation
• Location: New Makun City, Ogun, Nigeria
• Focus on GMP compliance and batch record accuracy
• Involves coordination with QA, QC, Production, and Regulatory Affairs

Original source description

Production Documentation Officer at Sagar Vitaceuticals Nigeria Limited (SVNL) ⏲ Aug 21, 2026, 8:08 AM ⋕ View all Pharmaceutical jobs Sagar Vitaceuticals Nigeria Limited (SVNL) is a Nigerian pharmaceutical manufacturing company involved in the development, manufacturing and commercialization of medicines and healthcare products. The company focuses particularly on therapeutic areas such as antimalarials, antibiotics and painkillers, while also developing products in other areas of healthcare We are recruiting to fill the position below: Job Title: Production Documentation Officer Location: New Makun City, Ogun Employment Type: Full-time Role Summary A Production Documentation Officer is responsible for preparing, issuing, reviewing, maintaining, and controlling manufacturing documents and records. The officer ensures that production activities are accurately documented and traceable from dispensing of raw materials through manufacturing, packaging, and finished-product transfer. Key Responsibilities: Preparation and Issuance of Batch Documents: Verify that documents contain the required product, batch, equipment, material, and process information. Prepare and issue Batch Manufacturing Records (BMRs) and Batch Packaging Records (BPRs). Ensure that the correct and approved version of each document is issued to Production. Review of Production Records:: Identify missing, incorrect, or inconsistent entries and ensure they are properly addressed. Check entries for proper dates, signatures, initials, quantities, equipment numbers, and processing parameters. Review completed BMRs and BPRs for accuracy, completeness, and compliance with approved procedures. Documentation Compliance: Ensure production documentation complies with Good Manufacturing Practice (GMP) requirements. Prevent unauthorized alterations, overwriting, backdating, or incomplete records. Ensure activities are documented at the time they are performed, following good documentation practices. Production Data Verification Check records for: Yield calculations Machine parameters Weighing/dispensing records Processing times Raw-material quantities Packaging quantities Equipment identification Temperatures Batch numbers Reconciliation of materials and finished products. Deviation and Documentation Error Management: Identify documentation errors, deviations, discrepancies, and missing information. Assist in documenting and investigating production deviations. Support Corrective and Preventive Actions (CAPA) where required. Document Control: Withdraw obsolete documents and ensure only current approved versions are available for use. Maintain controlled copies of SOPs, BMRs, BPRs, forms, logbooks, and other production documents. Maintain proper document filing and retrieval systems. Coordination with Other Departments: Ensure production records are available for QA review and eventual batch release. Liaise with QA concerning batch-documentation discrepancies and document approval. Work closely with Production, Quality Assurance (QA), Quality Control (QC), Warehouse, Engineering and Regulatory Affairs. Logbook Management: Ensure entries are complete, legible, dated and properly signed. Maintain and review production equipment and area logbooks. Monitor the use and issuance of controlled production records. Batch Reconciliation: Verify material usage and reconciliation against expected quantities. Report significant discrepancies for investigation. Review actual yield against theoretical yield. Archiving and Record Retention: Maintain document traceability and confidentiality. Ensure records are retained according to company procedures and regulatory requirements. File completed batch records and other production documents appropriately. Important GMP Principles to Know For a Production Documentation role, you should understand Good Documentation Practices (GDP), including: Blank spaces should be handled according to the applicable SOP. Never erase or obscure an incorrect entry. Records should be completed contemporaneously—at the time the activity occurs. Every manufacturing activity must be traceable. Entries must be legible, accurate and permanent. Corrections should be made according to approved procedures, normally by making a single-line correction, entering the correct information, and adding initials/date and an explanation where required. Only approved and current documents should be used. Typical Qualifications A Production Documentation Officer may be expected to have: Knowledge of GMP and GDP. Good communication and organizational skills. Strong documentation and record-keeping skills. Ability to identify discrepancies and documentation errors. Good understanding of pharmaceutical manufacturing processes. B.Sc. / B.Tech in Pharmacy, Pharmaceutical Technology, Chemistry, Biochemistry, Microbiology, Industrial Chemistry, or a related discipline. Excellent attention to detail. Good computer skills, particularly Microsoft Word and Excel. Example CV Description You could describe the role on your CV like this: Production Documentation Officer: Responsible for the preparation, issuance, review, control and archiving of Batch Manufacturing Records, Batch Packaging Records, SOPs, logbooks and other production documents. Ensured accurate and timely documentation of manufacturing activities in compliance with GMP and Good Documentation Practices. Reviewed batch records for completeness, accuracy, material reconciliation, yield calculations, equipment identification and adherence to approved manufacturing procedures. Supported deviation investigations, CAPA implementation and coordination between Production and Quality Assurance. For a pharmaceutical company such as Sagar Vitaceuticals, this role is particularly relevant to BMR/BPR review, GMP compliance, documentation control, batch reconciliation, production logbooks, and coordination with QA and Production. Salary N180,000 - N200,000 per month. How to Apply Interested and qualified candidates should send their CV to: nosa@svnl.in using the Job Title as the subject of the email. Application Deadline: 30th September, 2026. View all Jobs in Nigeria Ogun State