Record Management Officer at Medecins Sans Frontieres (MSF) – France

AI summary

MSF France seeks a Record Management Officer for its Abuja coordination office. The role involves managing paper and electronic records, ensuring data protection compliance, conducting audits, and training staff. This is a contract position with 208 working hours per month.

• Contract role based in Abuja (FCT), Nigeria
• Responsible for records management, data protection, and staff training
• 208 working hours per month

Original source description

Job Title: Record Management Officer Location: Abuja (FCT) Employment Type: Contract Contract: 208 working hours per month Context Médecins Sans Frontières is a private, not-for-profit international humanitarian organization dedicated to providing medical assistance to populations in distress, without discrimination and regardless of race, religion, creed, or political affiliation. Currently, MSF France is co-operating with the Federal Ministry of Health, State and Local government departments of health on various projects. Our current focus is a VVF and maternity response in Jahun, Cholera Emergency response in Maiduguri Malaria and Nutrition response in Katsina state with it’s coordination office in Abuja, Nigeria. Main Purpose The Record Management Officer is responsible for the effective management, retention, retrieval, and disposition of paper and electronic records. The role safeguards confidentiality, integrity, and accessibility of information in line with MSF policies, legal requirements, and data protection standards, while promoting practices that support operational decision-making and accountability. It also ensures compliance with national regulations, oversees the use of digital workspaces, and contributes to data protection awareness and the strengthening of records management maturity in the country. Job Description Support the development and implementation of country Record Retention Schedules and related data protection processes, working with local authorities and MSF entities to ensure compliance with MSF policies, legal requirements, and international best practices. Oversee and improve digital and paper records management systems, ensuring that archives, digital workspaces, and access structures are reliable, secure, and user-friendly. Conduct regular audits and risk analysis of records management practices, identify gaps, and coordinate improvements in collaboration with relevant stakeholders. Support continuous improvement and maturity in records management by developing practical strategies, fostering good practices, and integrating lessons learned from audits, staff feedback, and operational needs. Facilitate accessibility of information by maintaining clear structures, rights, and guidance that enable staff to easily find and use the information they need. Promote staff awareness and capacity in records and information management, delivering briefings, trainings, and refreshers, and ensuring smooth handover of documents and records when staff depart. Manage the regular clean-up and secure disposal of redundant, obsolete, or trivial digital and paper records, with the support of daily workers where necessary. Support the implementation of data protection, ensuring coherent approaches across digital platforms, archives, and operational practices. Support in the development and implementation of contingency measures (e.g. back-up, evacuation, or secure destruction) to safeguard records as part of the country and project security plans. Organize and maintain the physical archive spaces (Abuja + projects) Sort, box, label, and encode records Identify missing, damaged, or past-retention time records Produce assessment of current existing records management practices and information flow Support with the secure archiving of highly sensitive records Be the focal point for the mission for all questions related to digital and physical record management policies and guidelines Deliver training and support to the teams (theoretical and hands-on) Perform digital SharePoint audits across all departments and support with digital records management practices (back-up of essential documents, implementation of the OCP digital naming standard, access rights) The employee may be required to perform additional tasks and assume other responsibilities: as needed to support the mission or project. Requirements: Education; A Diploma in Records, Library, Information Management or Secretarial, Office Management, Administration, Finance, OR Data Collection Experience; 2-3 years of experience: in document and record management (administration, archive, etc.) and/or data encoding Desirable: previous experience: with MSF or other NGO Desirable: previous experience: in a medical environment and/or knowledge of medical records Languages; Mission and local language essential. Knowledge Good knowledge of document and archival management tools (Excel, Content Management Systems, etc.) Proficient user of MS Office 365 (e.g., OneDrive, Outlook) Desirable: Knowledge and experience: with SharePoint Competencies: Results and quality orientation Service orientation Planning and organization Capacity to negotiate Teamwork and cooperation Remuneration According to MSF salary scale for the number of hours worked. Application Closing Date 17th July, 2026. How to Apply Interested and qualified candidates should apply below USING APPLY ONLINE NOW BUTTON Note Qualified females are highly encouraged to apply. Only successful applicants will be called for the next steps and are obligated to disclose any information about family member(s) currently in the employ of MSF-France in any location. No monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the MSF recruitment process. MSF reserves the right to refuse to hire a candidate who has benefitted from any such acts. All illicit demands may be pursued through the judicial system. MSF is an equal opportunity employer and encourages any Nigerian citizen to apply irrespective of race, gender, religion, creed, political affiliation. Dual Employment is considered gross misconduct and hence not acceptable. MSF reserves the right to cancel any step or whole of the recruitment process at any stage. MSF France takes this opportunity to thank all potential candidates for their application. MSF is a civil society initiative that brings together individuals committed to assisting other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does so out of conviction and is ready to uphold MSF’s values and principles. Premium NGO Service Increase your chances of getting this job! Let our experts professionally update your CV and Cover Letter to meet international NGO standards. Get Started Now From ₦700 only