Executive Assistant to the CEO

AI summary

Ren San & Co. is hiring an experienced Executive Assistant to provide strategic, administrative, and personal support to the CEO in Nigeria. The role requires 5–10 years of EA experience, strong stakeholder management, project coordination, travel logistics, and personal/lifestyle management. Candidates must be able to drive confidently in Lagos and hold a valid driver's licence.

• 5–10 years of EA experience supporting senior executives or C-suite leaders required
• Must be able to drive confidently in Lagos and hold a valid driver's licence
• Covers strategic support, stakeholder management, projects, travel, and personal assistance
• Requires high discretion, proactivity, and ability to anticipate needs
• Mature, results-driven professional comfortable in a fast-paced environment

Original source description

She must be highly intelligent, proactive, discreet, resourceful, and capable of anticipating needs before they arise. We are seeking an exceptional, highly experienced, and results-driven Executive Assistant to provide strategic, administrative, operational, and personal support to the CEO. This is not a traditional administrative role. The ideal candidate must possess 5–10 years of proven Executive Assistant experience: supporting senior executives, business leaders, founders, or C-suite professionals in fast-paced and demanding environments. The role requires a mature professional who can manage complex schedules, coordinate multiple priorities simultaneously, drive projects to completion, represent the CEO professionally, and maintain absolute confidentiality. The ability to drive confidently within Lagos and possess a valid driver's licence is mandatory. The successful candidate will serve as a trusted right-hand to the CEO, managing high-level business priorities, executive operations, stakeholder relationships, confidential matters, and personal responsibilities: with minimal supervision. Key Responsibilities: Executive Office Management: Coordinate daily, weekly, and monthly schedules to ensure maximum productivity. Prepare executive reports, presentations, briefing documents, proposals, and meeting materials. Maintain comprehensive records, databases, and filing systems. Manage the CEO's calendar, appointments, meetings, and commitments with exceptional accuracy. Prioritise competing demands and make informed decisions regarding scheduling conflicts. Ensure timely follow-up on tasks, deliverables, and executive decisions. Manage all incoming communications, including emails, calls, correspondence, and requests. Handle highly confidential information with the highest level of discretion. Strategic Executive Support: Support planning and execution of strategic projects and special assignments. Prepare research reports, executive summaries, and business intelligence documents. Anticipate challenges and proactively develop solutions before escalation. Track organisational priorities, projects, and deliverables. Monitor deadlines and ensure accountability across teams. Serve as a strategic partner to the CEO on key business initiatives. Stakeholder and Relationship Management: Coordinate communication with clients, partners, board members, investors, government officials, and senior executives. Ensure all stakeholder interactions reflect the CEO's standards and expectations. Build and maintain strong professional relationships on behalf of the CEO. Represent the CEO professionally during meetings and engagements when required. Act as the primary liaison between the CEO and internal/external stakeholders. Project Management and Coordination: Prepare project status reports and progress updates. Coordinate multiple projects simultaneously while ensuring timely execution. Develop tracking systems for projects, meetings, action items, and deliverables. Support planning and execution of corporate events, meetings, conferences, and executive engagements. Follow up with internal and external stakeholders to ensure commitments are fulfilled. Travel and Logistics Management: Coordinate flights, accommodation, transportation, visas, travel documentation, and itineraries. Ensure seamless logistics for business meetings, conferences, and events. Anticipate travel-related risks and proactively resolve issues. Manage local and international travel arrangements. Personal and Lifestyle Management: Manage personal schedules, appointments, and commitments for the CEO. Manage personal errands and lifestyle-related responsibilities. Oversee family schedules, logistics, and special arrangements. Coordinate household operations and supervise domestic staff where required. Track personal and household expenses and maintain accurate records. Operational Excellence: Create and maintain efficient administrative systems and processes. Identify operational gaps and recommend practical solutions. Ensure seamless coordination between business and personal priorities. Demonstrate exceptional attention to detail and ownership of responsibilities. Maintain a high level of organisation, professionalism, and efficiency at all times. Performance Expectations Success in this role will be measured by: Exceptional organisational and administrative efficiency. Ability to anticipate and resolve issues before they arise. Timely completion of assignments and deliverables. Demonstrated ownership, initiative, and reliability. Strong stakeholder relationship management. Accuracy and quality of documentation and reporting. Effective management of the CEO's schedule and priorities. Consistent professionalism in representing the CEO. Required Qualifications Education: Professional certifications in Project Management, Executive Administration, Office Management, or related disciplines will be an added advantage. Bachelor's Degree in Business Administration, Management, Communications, Finance, Social Sciences, or a related field. Demonstrated success operating in high-pressure and fast-paced environments. Proven experience: managing both executive and personal responsibilities: simultaneously. Must have extensive experience: supporting CEOs, Managing Directors, Chairpersons, Founders, or other C-suite executives. Minimum of 5 years and maximum of 10 years of experience: as an Executive Assistant, Chief of Staff, Executive Administrator, Senior Personal Assistant, or similar role. Experience: coordinating senior-level stakeholders and executive engagements. Mandatory Requirements: Preferred locations include: Oniru Ajah Chevron Axis. Ikoyi Victoria Island Lekki Must be a confident and experienced driver with excellent knowledge of Lagos roads. Female candidates only. Must possess a valid driver's licence. Must reside within reasonable proximity to Lagos Island. Core Competencies: Executive Competencies: Stakeholder Management Event Coordination. Calendar and Time Management Strategic Coordination Travel Management Executive Office Management Meeting Coordination Research and Analysis Business Communication Project Management Technical Skills: Google Workspace Virtual Collaboration Platforms. Digital Documentation Systems PowerPoint Presentation Development Microsoft Office Suite (Advanced Level) Excel Reporting and Analysis Personal Attributes The ideal candidate must be: Discreet and trustworthy with sensitive information. Polished, articulate, and well-presented. Capable of maintaining professional boundaries. Able to work effectively with minimal supervision. Detail-oriented with strong follow-through. Able to exercise sound judgment independently. Mature, professional, and emotionally intelligent. Extremely proactive and solution-oriented. Exceptionally organised and highly structured. Calm and composed under pressure. Highly dependable and accountable. Assertive yet respectful. Ideal Candidate Profile: She possesses the maturity, confidence, business acumen, and execution capability required to manage complex executive responsibilities: while maintaining the highest standards of professionalism and confidentiality. She is capable of thinking ahead, solving problems independently, managing demanding schedules, coordinating multiple stakeholders, and ensuring that both business and personal obligations of the CEO are executed seamlessly. This role is best suited for a seasoned Executive Assistant who thrives in high-performance environments and is committed to excellence. The successful candidate is not merely an assistant but a highly experienced executive support professional who functions as an extension of the CEO. How to Apply Interested and qualified candidates should send their Resume to: amy@rensan.co.uk using the Job Title as the subject of the email. Application Deadline: 31st August, 2026. View all Jobs in Nigeria Lagos State and 1 other location Lagos State , Victoria Island Executive Assistant to the CEO job vacancies in Nigeria