Operations and Administrative Officer

AI summary

GAIN Nigeria is hiring an Operations and Administrative Officer to provide operational and administrative support for the Nigeria country programme. The role is full-time, based in Abuja, and requires a BA/BSc/HND qualification. Responsibilities include ensuring smooth office operations and facilitating team communication.

• Full-time position with a reputable international NGO
• Based in Abuja, Nigeria
• Requires BA/BSc/HND qualification

Original source description

Operations and Administrative Officer at Global Alliance for Improved Nutrition (GAIN) July, 2026 | MyJobMag Login Signup Employers Nigeria Ghana Kenya Nigeria South Africa UK Jobs Career Advice Post Job Search for Jobs Abia Abuja Adamawa Akwa Ibom Anambra Bauchi Bayelsa Benue Borno Cross River Delta Ebonyi Edo Ekiti Enugu Gombe Imo Jigawa Kaduna Kano Katsina Kebbi Kogi Kwara Lagos Nasarawa Niger Ogun Ondo Osun Other Oyo Plateau Rivers Sokoto Taraba Yobe Zamfara Administration / Facilities Agriculture / Agro-Allied Art / Crafts / Languages Aviation / Aerospace Banking Bursary and Scholarships Caregiver / Nanny / Social Workers Catering / Confectionery Construction and Site Engineering Consultancy Content, Editorial and Journalism Customer Care, Success and Service Data, Business Analysis and AI Driving Education: / Teaching / Training Engineering / Technical Environment Health and Safety Finance / Accounting / Audit Food, Beverage and Hospitality General Graduate Jobs Human Resources / HR ICT / Computer Insurance Internships Janitorial Services Legal and Regulatory Logistics Manufacturing Marketing and Communication Media Production and Entertainment Medical / Healthcare NGO/Non-Profit Oil and Gas, Energy and Mining Pharmaceutical Procurement / Store-keeping / Supply Chain Product Management Project and Program Management Real Estate Research and Development RFP / RFQ / EOI Risk Management and Compliance Sales and Business Development Science Security / Intelligence Shipping and Maritime Sports, Fitness and Personal Care Strategic and Top Management Travels and Tours UX, Design and Architecture Volunteer BA/BSc/HND First School Leaving Certificate MBA/MSc/MA NCE OND Others PhD/Fellowship Professional Certificate Secondary School (SSCE) Vocational Close Detailed Search X Send this job to a friend Type the email of your friend Enter your email Type Your Email Message I think you may be interested in this position - Operations and Administrative Officer at Global Alliance for Improved Nutrition (GAIN). This is the link: https://www.myjobmag.com/job/operations-and-administrative-officer-global-alliance-for-improved-nutrition-gain-1?utm_source=email_friend. Copy and paste link on browser if link is not working. Check it out! X Did you notice an error or suspect this job is scam? Tell us. Enter your email Type Your Message Operations and Administrative Officer at Global Alliance for Improved Nutrition (GAIN) View Jobs in Healthcare / Medical / View Jobs at Global Alliance for Improved Nutrition (GAIN) Posted: Jul 20, 2026 Deadline: Not specified Save Email @gmail.com @yahoo.com @outlook.com Around 3.5 billion people - half the people on the planet today - are malnourished. Each year, malnutrition kills 3.1 million children under the age of five and leaves 161 million stunted, trapping generations in lives of poverty and unfulfilled potential. The Global Alliance for Improved Nutrition (GAIN) is focused on finding solutions to end malnutrition w... Read more about this company Operations and Administrative Officer Job Type Full Time Qualification BA/BSc/HND Experience: Location Abuja Job Field Administration / Facilities Overall Purpose The Operations and Administrative Officer will provide high level operational and administrative support to the GAIN Nigeria country programme actively ensuring the smooth running of the country office operations and facilitating effective communication across teams in the Nigeria office. The position will work closely with Project teams, Procurement and finance team, State Field Offices and external parties. Tasks and Responsibilities: Project Operations: Serve as focal point for all project related queries relating to administration, and payment from implementing partners, service providers and Government officials. Facilitate approvals for all programme payments related to flight, accommodation and events booking. Responsible for organising domestic and international travel and logistics including flights, visa requirements, hotel accommodation and meeting schedules. Work closely with the Project Officer PRiFN to ensure that all operational support under WFP project is provided. In collaboration with the Procurement Team, ensure that all project-related procurements are initiated and completed in a timely manner. Administrative Support: In collaboration with Security Manager conduct hotel and venue assessment to ensure facilities, comply to GAIN’s standard and ensure value for money. Maintain an organized electronic filing system for the country’s operations payment and procurement related documents. Identify administrative and operational gaps and roll out regular training to address the gaps. Collaborate with GAIN IT Team to ensure Office IT systems are functioning efficiently and ensures the organization and maintenance of paper and electronic filing systems that facilitate easy access to information for Nigeria and global staff. Serve as the Nigeria office first contact point for local service providers and maintain a good communication and working relation. Coordinate the weekly country office meetings and facilitate minutes taking. Prepare formal correspondence including letters, reports, contracts, and other administrative documents. Provides guidance for country staff and global staff for travel claims. Support travel plans and claims for Country Director. Work closely with Finance, Programs, Procurement, and Management teams to ensure smooth administrative processes. Support the development and improvement of administrative and payment standard operating procedures. Office Management: Collaborate with GAIN IT team to ensure office IT systems are functioning efficiently and ensures the organization and maintenance of paper and electronic filing systems that facilitate easy access to information for Nigeria and global staff. Responsible for safeguarding and managing GAIN’s office inventory and assets system Ensure compliance with Quality Standards in relation to Office management, travel and general administration. Work closely with the State Finance and Admin Assistants to support smooth and effective operations across the state offices Documentation Support: Ensure all vendor documentation is complete, accurate, and properly authorized using an established checklist. Verify supporting documents such as invoices, contracts, delivery notes, for approvals. Follow up on payments and resolve documentation gaps in a timely manner. Ensures all documents are filed and kept for auditing purposes according to GAIN’s internal procedures Key Organisational Relationships Reports to Head of Operations Works closely with staff in the Nigeria office on all administrative and operations related activities External suppliers and stakeholder organizations in Nigeria Liaise as required with GAIN’s global team Job Requirements: Educational Qualification: Bachelor’s Degree in Business Administration, Accounting, or a related field Professional certification in administrative management is desirable. Experience: Experience: in programme operations and administrative support for a country office. Experience: in negotiating service contracts and ensuring value for money. Experience: working with stakeholders, service providers such as travel agencies, hotels and event planners. Experience: of setting up office administrative systems. Experience: working with payment processing and purchase orders is an advantage. Prior experience: in an NGO or donor-funded environment is desirable. Competencies: Good working computer knowledge with proficiency in basic office software, especially MS Office, Excel and PowerPoint. Excellent communication skills in order to deal tactfully and sensitively with a wide range of people. Excellent organisational skills and a track record of consistently prioritising delivery on time Demonstrates initiative, commitment and ability to work under pressure Ability to work collaboratively with all staff Honest and ethical work culture Pleasant disposition with a good-natured, cooperative attitude Reliable, responsible, and dependable and fulfilling obligations Good attention to detail in completing assigned tasks Flexible, adaptable and ability to take initiatives Other requirements: Business acumen with a focus on value for money Comfortable to travel up to 10% of the time What GAIN Offers A competitive renumeration package Flexible working hours through hybrid working opportunities Friendly working environment Professional development opportunities The chance to make a lasting contribution to reducing global malnutrition Check how your CV aligns with this job Method of Application Interested and qualified? Go to Global Alliance for Improved Nutrition (GAIN) on gainhealth.occupop-careers.com to apply Build your CV for free. Download in different templates. Share Save Email Report Get new Administration / Facilities jobs like this on Telegram. Subscribe on Telegram Send your application Your Name Your Email Your Phone Number Your Current Location Abia Abuja Adamawa Akwa Ibom Anambra Bauchi Bayelsa Benue Borno Cross River Delta Ebonyi Edo Ekiti Enugu Gombe Imo Jigawa Kaduna Kano Katsina Kebbi Kogi Kwara Lagos Nasarawa Niger Ogun Ondo Osun Other Oyo Plateau Rivers Sokoto Taraba Yobe Zamfara Subject of your Application Your cover letter Attach your CV/Doc View All Vacancies at Global Alliance for Improved N... 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