Administrative Secretary

AI summary

Pinefield Schools is hiring an Administrative Secretary to provide high-quality secretarial and administrative support to the School Management Team. The role requires at least 3 years of relevant experience, a Bachelor's Degree with a minimum 2:1, and strong proficiency in Microsoft Office and Google Workspace. Interested candidates should send their CV to hr@pinefieldschools.com.

• Minimum 3 years relevant administrative or secretarial experience required
• Bachelor's Degree with at least Second Class Upper (2:1) required
• Proficiency in Microsoft Office and Google Workspace expected
• Experience in a school or structured corporate environment is an advantage
• Application by email to hr@pinefieldschools.com

Original source description

The successful candidate will provide high-quality administrative and secretarial support to the School Management Team and will be expected to demonstrate excellent communication skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced school environment. As part of our commitment to maintaining high standards of professionalism and service delivery, we are seeking an intelligent, highly organised and experienced Administrative Secretary to join our team. Key Responsibilties The successful candidate will be responsible for: Coordinating internal and external communication and ensuring timely follow up on requests. Liaising professionally with parents, staff, service providers and other stakeholders. Maintaining accurate, confidential and well organised physical and electronic filing systems. Drafting and preparing reports, presentations, memos, notices and other official communications. Following up on assigned tasks, deadlines and management decisions to ensure timely execution. Managing official correspondence, emails, letters, reports, and other administrative documentation. Carrying out any other reasonable duties assigned by Management. Maintaining proper records and ensuring important documents are easily accessible when required. Supporting other administrative activities as may be required to ensure the smooth running of the school. Handling confidential and sensitive information with the highest level of discretion. Preparing meeting agendas, taking accurate minutes, and following up on agreed action points. Supporting the planning and coordination of meetings, events and other school activities. Providing efficient and proactive secretarial and administrative support to the School Management Team. Receiving, screening and directing telephone calls, correspondence and visitors professionally. Managing calendars, appointments, meetings, and schedules for designated members of Management. Qualifications and Experience: Candidates must meet the following requirements: Excellent attention to detail and the ability to maintain accurate records. Previous experience: working in a reputable school, educational institution, or structured corporate environment will be an added advantage. High level of professionalism, discretion and confidentiality. Good knowledge of Google Workspace and other digital administrative and collaboration tools. A minimum of 3 years' relevant experience: in an administrative, executive support, or secretarial role. Excellent written and verbal communication skills, with strong attention to grammar, spelling and professional correspondence. Strong organisational, planning and time management skills. Advanced proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook. A Bachelor's Degree from a reputable A-list university with a minimum of Second Class Upper Division (2:1) in Business Administration, Secretarial Administration, Office Management, Management, or a related discipline. Ability to manage multiple tasks, priorities and deadlines effectively. The Ideal Candidate The ideal candidate should be: Resourceful, dependable and able to work with minimal supervision. Calm, composed and effective under pressure. An excellent communicator with strong interpersonal skills. Respectful of Pinefield Schools' Christian foundation and willing to uphold and support the values and ethos of the school. Committed to excellence, accountability and continuous improvement. Able to build and maintain positive working relationships with different stakeholders. Trustworthy and capable of handling confidential information responsibly. Proactive and able to anticipate administrative needs. Professional, mature and well presented. Intelligent, articulate and highly organised. Detail oriented with a high standard of accuracy. How to Apply Interested and qualified candidates should send their updated CV to: hr@pinefieldschools.com using "Administrative Secretary" as the subject of the email. Note : Only shortlisted candidates will be contacted. View all Jobs in Nigeria Lekki and 1 other location Lekki , Lagos State Administrative Secretary job vacancies in Nigeria