Human Resources (HR) & Administration Manager

AI summary

Dony Triump Nig. Ltd., a pharmaceutical company in Ogidi, Anambra, is hiring an HR & Administration Manager. The role involves developing HR strategies, managing administration, ensuring regulatory compliance, and leading support staff. Requires 5-10 years of HR and administrative experience, with at least 3 years in pharmaceutical manufacturing.

• Full-time, onsite role in Ogidi, Anambra State
• Reports to Managing Director / CEO
• Requires 5-10 years of progressive HR and administrative experience
• At least 3 years in pharmaceutical manufacturing preferred
• Professional certification (CIPM, SHRM, CIPD, HRCI) preferred

Original source description

Wholly owned Nigeria company located in Onitsha, South-East Nigeria. We manufacture, and distribute Pharmaceutical products in Nigeria. We have other ancillary business that distributes wines, and PVC Read more about this company Human Resources (HR) & Administration Manager Job Type Full Time , Onsite Qualification BA/BSc/HND , MBA/MSc/MA , Professional Certificate Experience: 5 - 10 years Location Anambra Job Field Human Resources / HR Reports To Managing Director / Chief Executive Officer Location: Ogidi, in Anambra State Key Responsibilities: Develop and implement HR strategies aligned with the company's objectives. Plan manpower requirements: and oversee recruitment, selection, and onboarding. Maintain employee records and HR documentation. Develop and implement HR policies, procedures, and employee handbooks. Manage probation, confirmation, promotion, transfers, and employee exits. Coordinate payroll administration with the Finance Department. Administer employee compensation, benefits, leave, and welfare programs. Oversee performance management and annual staff appraisals. Promote employee engagement, motivation, and retention. Manage disciplinary procedures, grievance handling, and conflict resolution. Ensure compliance with labor laws and company policies. Training and Organizational Development Identify training needs across all departments. Develop and coordinate annual training plans. Organize induction programs for new employees. Coordinate GMP, GDP, SOP, Health & Safety, and regulatory compliance training. Maintain complete employee training records. Evaluate training effectiveness and competency development. Administration Management Supervise all administrative operations of the company. Manage office facilities, utilities, security, housekeeping, transportation, and reception services. Coordinate procurement of office supplies and administrative materials. Oversee maintenance of office equipment and facilities. Ensure efficient document management and records retention. Coordinate travel arrangements, accommodation, and visitor management. Manage company assets assigned to employees. Regulatory Compliance Ensure HR and administrative compliance with pharmaceutical regulatory requirements. Maintain personnel files required for GMP inspections. Support NAFDAC, WHO-GMP, PIC/S GMP, ISO, and customer audits. Ensure all employees receive mandatory regulatory and GMP training. Maintain training matrices and competency records. Health, Safety, and Environment (HSE) Support implementation of workplace health and safety programs. Coordinate employee medical examinations where required. Participate in emergency preparedness and safety awareness activities. Ensure compliance with occupational health and safety requirements. Leadership and Management Supervise HR Officers, Administrative Officers, Receptionists, and other support staff. Develop departmental budgets and monitor expenditures. Prepare monthly HR and administration reports. Recommend continuous improvement initiatives. Participate in management meetings and strategic planning. Qualifications Bachelor's degree in Human Resource Management, Business Administration, Industrial Relations, Public Administration, or a related field. Master's degree is an added advantage. Professional certification such as CIPM, SHRM, CIPD, HRCI, or equivalent is preferred. Experience: Minimum of 5–10 years of progressive HR and administrative experience. At least 3 years in a pharmaceutical manufacturing environment is preferred. Experience: supporting GMP-regulated manufacturing operations. Required Knowledge Good Manufacturing Practice (GMP). Pharmaceutical regulatory requirements. Nigerian Labour Act and employment regulations. Human Resource Management principles. Performance management systems. Training and competency management. Occupational health and safety requirements. Document control and records management. Skills and Competencies Leadership and people management. Excellent communication and interpersonal skills. Recruitment and talent acquisition. Employee relations and conflict resolution. Strategic planning and organizational development. Analytical and problem-solving skills. Decision-making ability. Confidentiality and integrity. Time management and organizational skills. Proficiency in Microsoft Office and HR information systems. Key Performance Indicators (KPIs) Time to fill approved vacancies. Employee turnover and retention rates. Training compliance and competency completion. Performance appraisal completion rate. Employee satisfaction and engagement. HR audit findings and corrective action closure. Regulatory inspection readiness. Administrative cost control. Payroll accuracy and timeliness. Compliance with HR policies and labor regulations. Staff absenteeism rate. Timely completion of onboarding and induction. Authority Recommend recruitment, promotion, salary adjustments, and disciplinary actions. Approve leave in accordance with company policy. Supervise HR and administrative personnel. Implement approved HR and administrative policies. Coordinate employee development programs. Manage approved departmental budgets within delegated authority. Check how your CV aligns with this job Method of Application Interested and qualified candidates should forward their CV to: recruitment.dtnl@gmail.com using the position as subject of email. Build your CV for free. Download in different templates.