Accounts Payable & Receivable Officer Job at Domeo Resources International (DRI)

AI summary

Responsible for managing hotel accounts payable and receivable functions, ensuring timely processing of supplier payments and efficient collection of customer receivables. Works closely with various hotel departments to maintain accurate financial records and support cash flow management.

• Manage supplier invoices and payment scheduling
• Handle customer invoicing and collections for hotel services
• Reconcile accounts and resolve billing discrepancies

Original source description

Accounts Payable & Receivable Officer Job at Domeo Resources International (DRI) | Jobgurus Toggle navigation Jobs Job Seekers Aptitude Test Scholarships Register Sign in Employer? Post a Job CLICK HERE TO JOIN OUR WHATSAPP CHANNEL Accounts Payable & Receivable Officer Job at Domeo Resources International (DRI) Domeo Resources International (DRI) is a prolific organisation which proffers HR and Management Consultancy solutions premised on excellence and innovation. DRI analyses various organisational problems, develops improvement plans, deploys those plans and monitors the plans to ensure improved organisational performance. We are recruiting to fill the position below: Job Position: Accounts Payable & Receivable Officer Job Location : Nigeria Job Summary The Accounts Payable / Accounts Receivable Officer is responsible for managing the hotel's accounts payable and accounts receivable functions to ensure timely processing of supplier payments, efficient collection of customer receivables, accurate financial record-keeping, and effective cash flow management. The role ensures that all financial transactions are properly authorized, accurately recorded, and comply with the hotel's financial policies, accounting standards, and statutory requirements. The position works closely with Procurement, Cost Control, Front Office, Food & Beverage, Conference & Banquet, Sales & Marketing, Stores, Human Resources, and other operational departments to maintain accurate financial records, strengthen internal controls, and support the hotel's financial performance. Key Responsibilties Accounts Payable Management: Process supplier invoices accurately and promptly. Verify that all invoices are supported by approved Purchase Requisitions (PRs), Purchase Orders (POs), Goods Received Notes (GRNs), supplier invoices, and other supporting documentation before payment. Match supplier invoices with purchase orders and goods received documentation. Prepare payment vouchers for approval. Schedule supplier payments in accordance with agreed payment terms. Maintain accurate supplier account records and payment history. Reconcile supplier statements and resolve discrepancies promptly. Monitor outstanding supplier balances and payment obligations. Respond to supplier enquiries professionally and promptly. Accounts Receivable Management: Raise invoices for corporate clients, conferences, banquets, accommodation, events, restaurants, and other hotel services. Monitor customer accounts and outstanding receivables. Follow up on overdue accounts through reminders, calls, emails, and client visits where necessary. Process receipts and allocate payments accurately. Reconcile customer accounts regularly. Investigate and resolve billing discrepancies. Monitor credit limits and ensure compliance with approved credit policies. Prepare aging analysis reports and recommend collection strategies. Billing & Revenue Support: Ensure accurate billing for all hotel services. Verify room charges, conference charges, food and beverage invoices, laundry services, transportation, spa, and other guest services before invoicing. Coordinate with Front Office, Conference & Banquet, Sales, and Food & Beverage Departments to resolve billing issues. Ensure timely issuance of invoices and statements of account. Support accurate revenue recognition in accordance with accounting standards. Cash Flow & Financial Management: Monitor daily cash inflows and outflows relating to payables and receivables. Support cash flow planning through timely collections and payment scheduling. Assist in forecasting cash requirements. Ensure efficient management of working capital. Report significant outstanding balances to the Chief Accountant Reconciliation & Financial Records: Perform daily, weekly, and monthly reconciliation of supplier and customer accounts. Reconcile accounts receivable and accounts payable ledgers with the general ledger. Assist in bank reconciliation where required. Maintain complete and accurate accounting records. Investigate and resolve reconciliation differences promptly. Credit Control: Monitor customer credit accounts. Ensure customers operate within approved credit limits. Recommend suspension of credit facilities where necessary. Follow up on overdue debts and implement approved collection procedures. Prepare reports on delinquent accounts for Management review. Support legal recovery processes where authorized. Internal Controls & Compliance: Ensure compliance with financial policies and approval procedures. Verify completeness of supporting documentation before processing transactions. Maintain segregation of duties within payable and receivable processes. Prevent duplicate payments and fraudulent transactions. Safeguard confidential financial information. Support internal control improvements. Audit Support: Prepare schedules and documentation required during internal and external audits. Provide supporting documents for audit reviews. Respond promptly to audit queries. Assist in implementing audit recommendations relating to payables and receivables. Maintain audit-ready financial records. Tax & Statutory Compliance: Ensure applicable withholding tax (WHT), VAT, and other statutory deductions are correctly applied to supplier payments. Maintain proper tax documentation. Assist in preparing tax schedules and statutory reports. Support compliance with tax regulations and reporting requirements. Reporting & Documentation: Prepare daily, weekly, monthly, quarterly, and annual Accounts Payable and Accounts Receivable reports. Prepare supplier aging reports. Prepare customer aging reports. Monitor collection performance and payment trends. Maintain accurate financial files and electronic records. Submit reports within established reporting deadlines. Collaboration & Stakeholder Management: Work closely with Procurement on supplier account management. Coordinate with Sales & Marketing regarding corporate client billing. Liaise with Front Office on guest account reconciliation. Work with Conference & Banquet teams on event billing. Coordinate with Cost Control regarding inventory-related invoices. Maintain positive relationships with suppliers and customers. Compliance & Continuous Improvement: Comply with company policies, accounting standards, and financial procedures. Participate in training and professional developmentprogrammes. Recommend process improvements that strengthen efficiency and internal controls. Support automation initiatives within the Finance Department. Promote continuous improvement in financial operations. Qualifications & Requirements: Education: Bachelor's Degree or Higher National Diploma (HND) in Accounting, Finance, Economics, Business Administration, or a related discipline. Experience: 3 - 5 years of experience: in Accounts Payable, Accounts Receivable, Finance, or Accounting. Experience: in a hotel, hospitality organization, or service industry is highly desirable. Working knowledge of hotel accounting systems such as IDS Next, Opera PMS,SunSystems, Sage, SAP, or similar ERP systems is an added advantage. Professional Certifications (Preferred): ACA (ICAN). ACCA. ATS (Accounting Technicians Scheme). CITN (added advantage). Proficiency in Microsoft Excel and accounting software. Skills & Competencies: Accounts Payable Management. Accounts Receivable Management. Credit Control. Invoice Processing. Financial Reconciliation. Financial Reporting. Cash Flow Management. Tax Compliance. Microsoft Excel (Advanced). Accounting Software. Data Analysis. Communication and Negotiation Skills. Attention to Detail. Time Management. Problem Solving. Integrity and Confidentiality. Method of Application Interested and qualified candidates should forward their CVs and cover letters to: [email protected] using "Accounts Payable & Receivable Officer (Abia)” as the subject of the email Note : Only shortlisted candidates will be contacted. 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