Executive Assistant to the Chief Executive Officer (CEO)

AI summary

Proten International is hiring an Executive Assistant to the CEO at its Lagos office. The role provides high-level executive and administrative support, including calendar and inbox management, travel coordination, approvals, and CEO briefing preparation. This is a full-time position based in Gbagada, Lagos.

• Full-time Executive Assistant role supporting the CEO directly
• Based in Gbagada, Lagos, Nigeria
• Involves calendar, inbox, travel, and approvals management
• Requires handling confidential and sensitive information
• Includes coordination of meetings, briefings, and special projects

Original source description

Executive Assistant to the Chief Executive Officer (CEO) at Proten International ⏲ Sep 11, 2026, 6:01 AM ⋕ View all Administrative & Office Support jobs Proten International is an award-winning and leading international Human Resource and Management Consulting firm that provides a range of Advisory and Transformation solutions. Our focus is to align every organisation’s activities relating to People, Process and Technology closely with its business strategy and vision. Founded in 2011 in the United Kingdom, we have since expanded across Europe and Africa, serving clients across the public and private sectors and various industries including Banking, Oil and Gas, Insurance, Information Technology, Real Estate, Energy, FMCG, Manufacturing and many more. In 2015, we launched our Africa office in Lagos, Nigeria and have since provided a range of tailored solutions to various organisations. We are recruiting to fill the position below: Job Title: Executive Assistant to the Chief Executive Officer (CEO) Location: Gbagada, Lagos Employment Type: Full-time Job Summary The role serves as a key coordination point for the CEO’s Office, proactively anticipating requirements, filtering requests, tracking decisions and delegated actions, and ensuring the CEO is well prepared for critical meetings, decisions, and engagements. The Executive Assistant will provide high-level executive and administrative support to the CEO, managing the CEO’s time, priorities, correspondence, engagements, travel, approvals, and follow-up actions. Responsibilities: Calendar & Meeting Management: Prepare and circulate agendas, briefing notes, presentations, and other materials ahead of key meetings. Manage the CEO’s calendar end-to-end, including internal and external meetings, appointments, and engagements. Assess, prioritize, schedule, redirect, and reschedule meeting requests based on urgency, purpose, participants, and the CEO’s priorities. Take or coordinate minutes and maintain follow-up action trackers to ensure timely closure. Anticipate and proactively resolve scheduling conflicts and ensure requests contain the necessary context and supporting materials. Inbox & Correspondence Management: Maintain strict confidentiality and exercise sound judgement when handling sensitive information. Manage and triage the CEO’s inbox, prioritizing correspondence requiring action, information, delegation, or follow-up. Draft, proofread, and issue correspondence on behalf of the CEO with accuracy, professionalism, and appropriate tone. Flag urgent, sensitive, and high-priority matters requiring the CEO’s attention. Track outstanding correspondence, requests, and approvals and proactively follow up to closure. Travel, Requisitions & Approvals: Prepare and process CEO-related requisitions, refunds, reimbursements, and other approvals accurately and within agreed timelines. Maintain an up-to-date tracker of pending CEO approvals and ensure the CEO has the required information to make timely decisions. Liaise with Finance/Accounts and relevant stakeholders to track payments, refunds, and reimbursements. Coordinate local and international travel arrangements, including flights, accommodation, visas, itineraries, and logistics. Project & Task Coordination: Identify overdue, stalled, or at-risk actions and escalate them to the CEO with concise summaries and recommended interventions. Maintain central trackers for CEO commitments, decisions, delegated tasks, projects, and meeting actions. Consolidate departmental updates and reports into concise executive summaries. Follow up with departments and stakeholders to drive agreed actions to completion. Track deadlines, deliverables, owners, dependencies, and progress across CEO-supported initiatives. CEO Briefing & Executive Support: Provide administrative and coordination support for special projects and assignments delegated by the CEO. Support preparation for presentations, speeches, management engagements, and external meetings. Prepare concise daily/weekly summaries covering key meetings, priorities, pending decisions, outstanding actions, and matters requiring the CEO’s attention. Anticipate the CEO’s information and administrative requirements: based on upcoming commitments and priorities. Board & Stakeholder Support: Track and follow up on actions arising from Board, CEC, and Management meetings. Coordinate scheduling and logistics for senior leadership meetings, CEC, Finance Committee, and other executive engagements. Support the preparation of reports, presentations, briefing materials, and papers forBoard, CEC, Management, and Executive Committee meetings. Coordinate with the Company Secretary, Board members, Executive Management, and other stakeholders on matters requiring CEO input. Executive Office Administration: Ensure timely, accurate, and professional execution of all CEO Office activities. Maintain organized and confidential executive records and documentation. Manage the CEO’s appointments, correspondence, filing, records, and other administrative requirements. Requirements: Ability to work with speed, accuracy, composure, and professionalism under pressure. Relevant certification in Executive Assistance, Personal Assistance, Office Administration, or a related field is an advantage. Demonstrated experience: managing complex calendars, high-volume correspondence, executive travel, approvals, and multiple competing priorities. Proficiency in Microsoft Office Suite and digital productivity tools. Bachelor’s Degree in Business Administration, Management, Social Sciences, Communications, or a related discipline with 3 – 5 years’ experience: providing executive support to a CEO, MD, ED, or other C-suite executive in a fast-paced organization. General understanding of the company’s industry, business model, and operations. Experience: supporting Board, Executive Committee, or senior management meetingsis an advantage. Excellent written and verbal communication, organization, planning, negotiation, and stakeholder management skills. Strong executive judgement, prioritization, problem-solving, anticipatory thinking, emotional intelligence, discretion, and confidentiality. Strong knowledge of executive office administration, corporate governance, Board/Company Secretarial processes, travel and logistics, expense / reimbursement processes, and project/task coordination. Benefits: Communication Allowance HMO Annual Leave Allowance Pension How to Appyly Interested and qualified candidates should send their CV to: recruitment@protenintl.com using ''Executive Assistant to the CEO'' as the subject of the email. Note : Only qualified candidates would be contacted. Application Deadline: 2nd October, 2026. View all Jobs in Nigeria Lagos State and 1 other location Lagos State , Gbagada