Executive Assistant

AI summary

SCIDaR is hiring an Executive Assistant in Abuja (FCT) to provide high-level coordination, scheduling, communication, and administrative support to a Principal. The role requires strong office management experience, confidentiality, and professionalism within a growing nonprofit organization.

• Location: Abuja (FCT), Nigeria
• Employer: SCIDaR, an indigenous nonprofit organization
• Focus on executive support, scheduling, and administration
• Requires Bachelor's degree and minimum 5 years experience
• Involves travel logistics, correspondence, and stakeholder liaison

Original source description

Executive Assistant at Solina Centre for International Development and Research (SCIDaR) ⏲ Aug 13, 2026, 2:00 PM ⋕ View all NGO & Humanitarian / Nonprofit Organizations jobs Solina Centre for International Development and Research (SCIDaR) is an indigenous nonprofit institution that works to accelerate positive health, social and economic reforms through high-quality program design and implementation, capacity building, implementation science research and knowledge generation, as well as agenda setting and stakeholder convening across human development sectors. Our work seeks to benefit primarily disadvantaged and under-served populations. We implement transformation programs in Nigeria and are currently expanding our footprint to several West and Central African countries. We are building a competent world-class management team to enable us sustainably achieve our strategic growth objectives. We are recruiting to fill the position below: Job Title: Executive Assistant Location: Abuja (FCT) Description and Objectives S/he will aim to simplify the day-to-day interactions of the Principal by providing frictionless support and ensuring that tasks and projects are on track using a high degree of professionalism, initiative, and independence. The Executive Assistant will enhance the assigned Principal’s effectiveness by providing various levels of the organisation, coordination, and management support, including representing the executive to internal and external stakeholders. Technical Responsibilities: Scheduling and Meeting Management: Join meetings on an ad hoc basis to take minutes, capture recaps and next steps for the executive. Manage the Principal’s calendar adequately during business hours including non-work-related events during those hours to avoid conflicts; Track and maintain a high priority list for activities and remind the Principal as appropriate; Schedule, plan and organize meetings, conference calls, locations/rooms as applicable; Act as a primary point of contact for internal and external constituencies and stakeholders on all matters pertaining to the Principal; Liaise with person and stakeholders internally and externally to provide availability as required for business and personal scheduling; Executive Communication: Maintain strict confidentiality of all sensitive information from the Principal’s office both internally and externally; Involved in preparing and formatting information for internal and external distribution which includes writing letters, reports, compiling data for reports, creating presentations, editing, proofreading, and other information preparation duties; Prepare internal and external letters and documents, including meeting plans and notes on behalf of the Principal; Route and manage all internal and external phone calls, emails and correspondences on behalf of the Principal. Optimize executive's time by reading, researching, and routing correspondence as appropriate; Overall Administration: Manage audits, advances and retirement of expense reports for the Principal; Liaise with the admin team to provide event management support including coordination of meeting logistics; Liaise with the office assistants to ensure that the Principal’s office is clean at all times and escalate utility faults as appropriate; Provide hospitality to guests and create a welcoming environment; Manage databases and filing system for the Principal’s office; Other duties as assigned. Ensure stock up of utility supplies for the Principal’s office and manage refreshments, supplies and food orders; Coordinate with the admin team to arrange domestic and international travels and logistics for the Principal; Education: and Experience: Academic training: Minimum of Bachelor's Degree from a reputable university; Experience: Minimum of five (5) years of progressive experience: in office management systems and procedures. Prior experience: as an Executive Assistant or Administrative Officer in a reputable organisation is a plus. Required competencies: Core requirements: Demonstrate professionalism, sensitivity, a high level of confidentiality and a positive attitude at all times Compelling evidence of interest in and commitment to the mission of SCIDaR; Ability to effectively manage relationships with Solina’s internal and external stakeholders; Ability to make appropriate, informed decisions regarding priorities and available time; Proficiency in the use of Microsoft office package (Word, Excel and PowerPoint); Possess strong communication skills and team-oriented interpersonal skills Results-oriented performer, experienced in developing and tracking self and team with clear KPIs. Ability to work under pressure and time constraints and easily adapt to ever-changing conditions; Ability to execute work in a diverse, fast paced environment with people at all organizational levels Possess excellent organisational skills and attention to details; How to Apply Interested and qualified candidates should: Click here to apply online Important Information Equal employment opportunity statement: SCIDaR is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on race, colour, religion, gender, national or ethnic origin, age, marital status, Non-acceptance of compensation for recruitment: SCIDaR neither requires nor accepts any form of payment or compensation from candidates in connection with its recruitment or selection processes. If you are approached by anyone requesting payment on behalf of SCIDaR, please report it immediately to: [email protected] . Any such requests are fraudulent and not authorized by the organization. Information Security Management System Responsibilities: All employees are responsible for supporting and maintaining the organization’s information security posture by adhering to established security policies, participating in mandatory training, safeguarding data and systems, promptly reporting security incidents or suspicious activities, and applying best practices in the secure use of technology and information handling. genetic information or any other status or characteristic protected under applicable laws. View all Jobs in Nigeria Abuja Executive Assistant job vacancies in Nigeria