Procurement and Operations Officer

AI summary

WEWE is hiring a Procurement and Operations Officer for its HORTISUN Project in Kaduna State, Nigeria. The role leads end-to-end procurement under AfDB/FAPA guidelines and oversees logistics, asset management, fleet, and project operations. Candidates need a Bachelor’s degree and at least 5–7 years of progressive experience in donor-funded agricultural or development projects.

• Lead procurement under AfDB/FAPA donor guidelines
• Oversee logistics, fleet, assets, and office operations
• Bachelor’s degree required; Master’s preferred
• 5–7 years’ experience in donor-funded projects
• CIPS, ISM, or equivalent certification is an added advantage
• Based in Kaduna State, Nigeria

Original source description

The Procurement and Operations Officer will ensure that all goods, services, and works are procured efficiently, transparently, and in line with donor guidelines, while supporting the smooth execution of project operations. He/She will report to the Project Coordinator Key Responsibilities: and Tasks Lead the end-to-end procurement process including planning, solicitation, evaluation, negotiation, and contract award in accordance with AfDB/FAPA procurement guidelines. Develop, update, and monitor the project procurement plan and ensure timely implementation of approved procurement activities. Prepare Request for Quotations (RFQs), Invitations to Bid (ITBs), and Requests for Proposals (RFPs) and manage bid evaluations and vendor selection processes. Maintain a comprehensive vendor database and ensure prequalification, due diligence, and performance monitoring of suppliers and contractors. Ensure that procurement documentation is complete, compliant, and properly archived for audit and donor review purposes. Support the preparation and review of procurement-related reports, including quarterly procurement status reports and contract management trackers. Operations and Logistics: Oversee general project operations including office administration, logistics coordination, and asset management. Coordinate the timely delivery of procured goods and services to project locations, ensuring quality and compliance with specifications. Manage project assets, equipment, and inventory; ensure effective utilization and regular updates of asset registers. Support the organization of project workshops, training sessions, and field missions, including logistics, travel, and accommodation arrangements. Ensure efficient fleet management, fuel control, and maintenance of project vehicles in accordance with operational policies. Compliance and Coordination: Ensure full compliance with donor procurement and operational procedures, as well as national regulatory requirements. Support contract administration and ensure timely renewals, extensions, and close-outs of procurement agreements. Liaise with finance and technical teams to ensure accurate budget forecasts, procurement cost tracking, and timely payments to vendors. Coordinate with implementing partners, MSMEs, and government stakeholders to facilitate smooth delivery of project interventions. Provide operational inputs during project planning, reporting, and audit exercises. Reporting and Documentation: Prepare regular procurement and operational progress reports for inclusion in quarterly and annual project reports. Maintain up-to-date procurement and operations trackers and share periodic updates with management and the donor. Support the preparation of mission reports, supervision visit summaries, and end-of-project completion reports highlighting key lessons learned. Deliverables: Approved and up-to-date procurement and operational plans. Quarterly and annual procurement and operations reports. Complete aect operations and procurement completion report highlighting key achievements and lessons. Qualifications and Experience: Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration, Operations Management, or related field (master’s degree preferred), and any other relevant degree with a minimum of 5 years progressive perience in procurement and/or operations management Professional certification such as CIPS, ISM, or equivalent will be an added advantage. Minimum of 7 years’ progressive experience: in procurement and operations management within donor-funded agricultural or development projects. Demonstrated knowledge of AfDB, World Bank, or other multilateral donor procurement regulations and procedures. Proven experience: in procurement planning, contract management, and vendor relations. Strong analytical, coordination, and communication skills, with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office applications and e-procurement systems. Fluency in English is required. Application Closing Date 14th September, 2026. Method of Application Interested and qualified candidates should send their comprehensive curriculum vitae and cover letter in ONLY one attachment (MS Word document) explaining their suitability to: [email protected] using the job title as the subject of the mail. Note Kindly note that WEWE reserves the right to conclude this recruitment process once a suitable individual is selected. Only shortlisted individuals will be contacted. DISCLAIMER:Please note that participating in this recruitment process with the Widows and Orphans Empowerment Organisation (WEWE) does not constitute the issuance of a contract or agreement, nor does it commit WEWE to cover any costs associated with your participation in the recruitment process. The decision to recruit short-term or long-term personnel rests solely with WEWE. WEWE reserves the right to hire or not hire anyone at all from this recruitment process it is subject to a merit review process, considering factors such as the candidate’s qualifications, value for money, availability of funds, and other relevant considerations. For equity purposes, WEWE upholds equity.