Senior Administration Manager

AI summary

Jhpiego Nigeria, an affiliate of Johns Hopkins University, is hiring a Senior Administration Manager based in Abuja. The role leads administrative, procurement, travel, and office operations across country and field offices, supervising admin staff and strengthening systems for smooth project delivery.

• Senior-level administration role reporting to the Director of Finance and Operations
• Based in Abuja with oversight of country and field office operations
• Covers procurement, travel, security, asset management, and office management
• Supervises administrative staff and supports process improvements
• Opportunity to work with a global health organization affiliated with Johns Hopkins University

Original source description

Senior Administration Manager at Jhpiego Nigeria ⏲ Aug 21, 2026, 11:02 AM ⋕ View all Government & Public Sector jobs Jhpiego, an Affiliate of Johns Hopkins University, is a global leader in improving healthcare services for women and their families. We are recruiting to fill the position below: Job Title: Senior Administration Manager Job ID: 2026-8058 Location: Abuja Overview The Senior Administration Manager (SAM) reports to the Director of Finance and Operations and will be responsible for providing the administrative management for Jhpiego projects as assigned and managed. Responsible for developing and establishing administrative, security, procurement, stores/asset management and transport systems to ensure the integrity, smooth running and effective performance of Jhpiego Nigeria offices. The SAM supervises the activities of the administrative staff working in the Nigeria country offices. The SAM will work closely with the Finance and Human Resources managers to proactively establish administrative systems, identify gaps and make suggestions for improvement in the administration of the Abuja and field offices Responsibilities: Liaises with the knowledge management specialist to arrange periodic brown-bag-lunch (BBL) sessions to update staff on contemporary issues Implements donor branding guidelines on project and organizational events. Acts as the key liaison person between the administrative team and senior management (as needed). Works closely with unit heads to establish systems to improve office management processes e.g. use of Docuvantage, GoToMeeting, SharePoint etc. Also provides support to team leads / administrators in field offices to improve overall administrative support to programs. Develops, reviews and maintains administrative files/reports. For example, standard operation procedures, asset disposition plans etc. Reviews and provides feedback to administrative workplans and other reports generated for programs. Continually mentors administration staff and identifies career development opportunities Coordinates and assists with training and event logistics. Works closely with the Senior Finance Manager to ensure effective finance/administration linkages Arranges for monthly Top Management Team (TMT) meetings and maintains records of such meetings. Performs any other related duties as required by leadership Procurement: Collaborates with the finance unit to ensure procurement process is always completed in a timely manner Ensures procurement integrity through proper identification and screening of vendors and reviews supply requisitions. Coordinates shipment of material orders from HQ and collection/delivery by appropriate organizations e.g. USG Nigeria office Travel: Coordinates with the administrative team to arrange local, regional and international staff travel which includes booking air tickets, arranging airport transfers, making hotel reservations and liaising with embassies for the procurement of visas for staff as needed. Assist in verifying all travel invoices and attach the relevant support documentation; responsible for timely update of the air tickets log Works with the Jhpiego Nigeria Safety and Security Focal Person (SSFP) to ensure that all visiting Jhpiego staff receive a Risk Assessment Report and Travel Package which details logistic arrangements and security briefing Office Operations: Provide administrative/office support to the Jhpiego Nigeria Offices, staff, consultants and visitors Ensures assets and inventories are well maintained and annual physical verifications are undertaken Implements and maintains detailed inventory system. Assists in the identification, negotiation, and leasing of new office space as needed. Ensures implementation of sound administrative systems and processes to ensure smooth functioning of the country and field offices Develops innovative and efficient ways of administrative operations with a focus on cost efficiency Manages office lease agreements and other contracted vendor agreements Manages and documents handover of any equipment and materials to recipients, stakeholders and counterparts Plans and implements office systems, layout and equipment procurement. Manages the maintenance and repairs of the office and equipment. Manages the IT team and ensure there is adequate IT support and resources as needed Designs and maintains office record filing system and ensures they are up to date and secured Works with program staff to ensure timely and quality procurement of items; works with the procurement team to establish preferred and prequalified vendors Manages and assures proper maintenance of office equipment, generators, utilities and furnishings Collaborates with Jhpiego Baltimore on organizational registration with required government bodies. Required Qualifications Professional Certification in Project Management is an added advantage. Excellent computer skills including proficiency in the use of automated assets and inventory software, fleet management and reporting software. Previous experience: in a PEPFAR award is highly desired Minimum often (10) years of demonstrated administrative experience: within an international not-for-profit organization. Master’s Degree in Business Administration, Public Administration, or relevant field Practical understanding and application of donor regulations in large and complex projects is highly desired Knowledge, Skills and Abilities: Proficiency in word processing, Microsoft Office and data software. Excellent presentation skills and verbal and written communications skills. Ability to travel 25% of time. Previous experience: working at INGO. Nigerian nationals are strongly encouraged to apply. Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform. How to Apply Interested and qualified candidates should: Click here to apply online View all Jobs in Nigeria Abuja