Administrative Assistant

Administrative Assistant at American University of Nigeria (AUN)

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Sep 18, 2026, 7:21 AM

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Job Title: Administrative Assistant

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The American University of Nigeria was founded in response to the need for a world-class university in sub-Saharan Africa. The University’s mission is to provide quality

to Nigeria and Africa’s future leaders in order to equip them with the skills needed to solve development issues on the continent, and give them the knowledge needed to create solutions that will benefit their community, their country and, ultimately, the world.

We are recruiting to fill the position below:

Location: Yola, Adamawa

Department: Human Resources & Planning

Job Summary

The position serves as a central administrative point of contact within the School, providing timely information, coordinating routine administrative processes, maintaining accurate records, and supporting the efficient delivery of School-wide services.

The incumbent shall contribute to the effective day-to-day administration of SITC by coordinating administrative requests, maintaining physical and electronic records, supporting communication and information flow, assisting with the coordination of School activities, and ensuring that faculty, staff, and students receive professional, courteous, and responsive administrative support.

The Administrative Assistant is responsible for providing effective administrative and operational support to the School of Information Technology & Communications (SITC), with a primary focus on facilitating the needs of faculty, staff, and students.

Responsibilities

• Organizes, classifies, files, retrieves, and maintains correspondence, reports, forms, records, and other official documents in accordance with established records-management procedures.
• Supports effective communication and information flow between SITC, faculty, staff, students, and relevant University departments and units.
• Maintains confidentiality and exercises appropriate discretion in handling student, faculty, staff, and institutional information.
• Maintains relevant administrative databases, directories, trackers, and spreadsheets, ensuring that information is accurate, current, and readily accessible.
• Performs other related duties as may be assigned by the appropriate supervisor.
• Prepares and dispatches authorized outgoing correspondence, documents, mail, and packages.
• Ensures the accuracy, completeness, and proper organization of administrative data and documentation maintained by the School.
• Provides administrative support for faculty and staff requests relating to office supplies, equipment, facilities, workspaces, access, and other routine operational requirements.
• Maintains accurate and up-to-date physical and electronic records relating to the activities of the School.
• Maintains a sound working knowledge of AUN policies, procedures, organizational structure, and administrative processes relevant to the effective performance of the position.
• Assists in monitoring routine administrative activities and follows up on outstanding requests to ensure timely resolution.
• Receives and distributes incoming correspondence, mail, packages, documents, and other communications intended for the School.
• Monitors general School email communications and ensures that enquiries and requests are promptly routed to the appropriate faculty or staff member.
• Provides general administrative support to faculty, staff, and students in accordance with established University policies, procedures, and protocols.
• Supports the coordination of School-wide meetings, events, activities, workshops, seminars, examinations, orientations, and other academic or administrative programmes.
• Identifies routine administrative issues and resolves them within established guidelines, escalating matters requiring higher-level intervention to the appropriate authority.
• Assists faculty and staff with routine administrative processes and directs them to the appropriate University offices for matters requiring specialized or institutional-level intervention.
• Coordinates routine requests for School supplies and administrative resources through the appropriate University systems and channels.
• Uses word-processing, spreadsheet, database, email, and other relevant software applications to support efficient administrative operations.
• Supports the implementation of approved School administrative procedures and ensures compliance with applicable University policies and guidelines.
• Facilitates the submission, processing, and follow-up of routine administrative requests on behalf of faculty, staff, and students.
• Provides students with accurate information regarding School processes, activities, schedules, contacts, and available University resources, while referring specialized matters to the appropriate personnel.

Requirements

• for the Position
• Work cooperatively and effectively with others to set goals.
• Proficiency in use of data and information management software as in MS Office Suite & Google Apps.
• A Bachelor’s Degree in Business Administration or any related field or excellent

Experience

in a similar position.

Excellent time management skills;

Capacity to prioritize by assessing situations to determine urgency;

Excellent oral and written English communication skills.

Ability to make clear, timely decisions.

Ability to undertake self-directed tasks when necessary.

Ability to develop a work schedule, set goals, creates / implements actions plans and monitor progress towards goals;

working with an executive office team.

Attention to detail;

Other requirements, abilities for the position:

Ability to develop a work schedule, set goals, creates / implements actions plans and monitor progress towards goals.

Ability to maintain a high level of accuracy confidentiality.

Knowledge of standard office policies and procedures.

Skill in typing/word processing and use of personal computer/software.

Skill in developing and maintaining effective working relationships.

How to Apply

Interested and qualified candidates should:

Click here to apply online

Application

Deadline:

18th September, 2026.

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Adamawa State

Administrative Assistant job vacancies in Nigeria