Data & Digital Systems Assistant

Data & Digital Systems Assistant at Kainuwa Sustainale Development Foundations (KSDF)

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Sep 25, 2026, 7:09 AM

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Kainuwa Sustainale Development Foundations (KSDF) was founded in 2019 out of a shared passion for social equity and human development. Recognizing the deep inequalities in access to basic services, our founders created KSDF as a platform for change where sustainable impact could be delivered through practical, community-driven solutions.

As a non-governmental, not-for-profit organization, we are dedicated to improving human capital in underserved communities. Since 2019, we have been ensuring that every person regardless of background has access to the resources they need to live a healthier, more empowered life. In 2025, the Foundation was formally registered, marking a new chapter of growth and greater accountability to the communities we serve.

We are recruiting to fill the position below:

Job Title: Data & Digital Systems Assistant

Location: Abuja

Reports to: Program Director

Employment level: Programme Assistant – Junior / Early Career

Contract: Initially 12 months, renewable subject to performance and programme requirements

Functional Relationships: Programme Leads; SDIU/HDIU Team; MEL/Data Team; Finance & Administration; consultants; government counterparts

Role Rationale

The Programme Data, Digital Systems & IT Support Assistant will provide reliable programme data, digital systems, reporting, field-monitoring, and IT support across KSDF’s portfolio.

The position will also support the gradual automation of repetitive programme processes and strengthen KSDF’s internal digital working environment.

Capability Area - How the Role Uses It:

IT & user support - Routine computer, printer, connectivity, software, account, and meeting-technology support.

Programme data & MEL support - Data collection, validation, cleaning, routine reporting, action tracking, and performance monitoring.

Digital systems support - Excel-based tools, SurveyCTO support, basic dashboards, Python scripting, and workflow automation.

The Assistant will help ensure that programme information is accurate, organised, validated, analysed, presented, accessible, and routinely used for decision-making.

The role is intentionally developmental, building practical capability in data systems, digital tools, automation and digital health, while remaining distinct from specialist Data Analyst, Software Developer, MEL or IT Officer roles

This is a cross-cutting junior professional role, combining programme data management, digital data collection, reporting, basic automation and first-line IT support. The Assistant will support State Delivery and Insights Unit/ Health Delivery Implementation Unit (SDIU/HDIU) and the Execution Grant, FMoH HSS/HRH Investment, KSDF charitable and community-development activities, and other assigned programmes, strengthening data quality, reporting and digital systems across the portfolio.

Key Responsibilities

• The role will provide cross-cutting programme data, digital systems, reporting and IT support across KSDF’s programme portfolio, including the SDIU/HDIU and Execution Grant, Federal Ministry of Health and Social Welfare, including Health Systems Strengthening (HSS) and Human Resources for Health (HRH). (FMoHSW HSS/HRH)ZZZ Investment, KSDF charitable and community-development activities, and other projects that may be assigned during the period of engagement.
• Programme Data and MEL Support:
• The Assistant will provide programme data and routine MEL support across assigned KSDF projects and workstreams. Responsibilities will include:
• Support routine data verification, spot checks and other data-quality exercises across assigned projects.
• Support programme teams in maintaining accurate and up-to-date implementation information for performance reviews and management decision-making.
• Maintain programme indicator, activity, implementation and action trackers across assigned projects.
• Collect, consolidate and organise programme data from KSDF teams, government counterparts, facilities, beneficiaries and implementing partners.
• Clean and maintain accurate and up-to-date programme and operational data, organise programme datasets and follow up on incomplete, inconsistent or missing submissions.
• Support preparation of weekly, monthly, quarterly and other routine programme data and reporting outputs.
• Maintain evidence and documentation supporting programme activities, deliverables and milestones.
• Conduct basic checks for data completeness, consistency and accuracy across programme submissions.
• Assist programme teams to track activities against agreed indicators, targets, workplans and milestones.
• Reporting, Dashboards and Documentation:
• The Assistant will provide routine reporting, data visualisation and documentation support across assigned KSDF projects, including:
• Maintain electronic programme folders, evidence repositories and supporting documentation.
• Assist programme teams with preparation and organisation of evidence required for grant, donor and management reporting.
• Support preparation of meeting packs, presentations and routine programme reporting materials.
• Prepare data and presentation materials for programme review meetings, technical meetings and stakeholder engagements.
• Prepare basic tables, charts, summaries and descriptive analyses from programme data.
• Support the linkage between programme activities, indicators, deliverables and supporting evidence.
• Support documentation of implementation progress, programme bottlenecks, agreed actions and follow-up status.
• Maintain meeting notes, action trackers and reporting calendars where assigned.
• Support development and updating of simple programme dashboards and performance-tracking tools.
• Digital Systems and Process Improvement:
• Develop simple Python scripts or other approved automation tools under appropriate supervision.
• Support the rollout and adoption of new digital tools and systems.
• Support teams in the adoption and appropriate use of approved digital tools.
• Develop basic Excel templates, trackers, validation tools and other practical data-management tools.
• Support the implementation, maintenance, and day-to-day use of organisational digital platforms and information systems.
• Maintain basic user instructions, change logs and documentation for digital tools developed or supported.
• Support migration of suitable paper-based or manual processes into structured digital formats.
• Assist programme teams in improving the usability, consistency and efficiency of routine data and reporting processes.
• Maintain system documentation, user guides, and standard operating procedures.
• Assist staff with user access, system configuration, troubleshooting, and basic technical issues.
• Escalate complex software-development, systems-integration or technical requirements to appropriate specialists.
• Identify repetitive manual programme and administrative processes that could be simplified, standardised or digitised.
• Test digital tools before deployment and document identified issues and required improvements.
• The Assistant will support digitalisation and practical process improvements across KSDF projects and internal programme processes. Responsibilities will include:
• First-Line IT and Digital Support:
• Support basic file-management, backup and other routine digital practices as directed.
• Document recurring IT and user-support issues and escalate unresolved matters where necessary.
• Maintain an up-to-date inventory of KSDF IT equipment and assigned project technology assets.
• Support the setup of computers, user accounts and basic digital tools for new staff and project personnel.
• This function is intended as first-line user support and does not constitute responsibility for enterprise IT infrastructure, cybersecurity management, software development or advanced systems administration.
• Support routine internet, connectivity and basic user-access issues.
• Assist with software installation, updates, configuration and routine troubleshooting.
• Provide first-line support for computers, printers, scanners and other office peripherals used by KSDF and assigned project teams.
• Support programme and project teams in the basic use of approved digital platforms and applications.
• Escalate advanced hardware, networking, cybersecurity, server, systems or other specialised technical issues to the appropriate service provider or technical specialist.
• Provide basic technical support during physical meetings, workshops, trainings and virtual sessions.
• The Assistant will provide basic first-line IT and digital support across KSDF programmes, offices and assigned project activities, helping staff to use the organisation’s approved technology and digital tools effectively. Responsibilities will include:
• KSDF Charitable and Social-Development Activities:
• Support data collection during community and charitable programme activities.
• Assist with documentation of programme activities, outputs, outcomes and beneficiary stories.
• Verify, clean and update beneficiary information to ensure data accuracy and completeness.
• Maintain organised electronic records of beneficiaries, assistance provided and programme activities.
• Track programme reach by location, intervention and relevant beneficiary categories.
• Ensure beneficiary information and other personal data are handled confidentially and in accordance with KSDF’s approved data-protection requirements.
• Prepare simple periodic data summaries and updates for management.
• The Assistant will provide data, documentation and digital support for KSDF’s charitable, community and social-development activities, as required across education assistance, medical support, community interventions and other philanthropic programmes. Responsibilities will include:
• Develop and maintain accurate beneficiary databases for assigned interventions.
• Support follow-up surveys and beneficiary verification exercises where required.
• Support the collection and organisation of programme evidence, including photographs, attendance records, consent documentation and other supporting records.
• Support the digitisation of beneficiary registration, tracking and follow-up processes.
• Data Governance and Confidentiality:
• Follow approved data-sharing protocols.
• Avoid transferring programme data through unauthorised platforms.
• Maintain appropriate password and access-management practices.
• Comply with KSDF data-protection and confidentiality requirements.
• Ensure personally identifiable information is handled only as authorised.
• Immediately report suspected data loss, unauthorised access, or cybersecurity incidents.
• Maintain backups and version control.
• Maintain controlled access to sensitive datasets.
• Programme Coordination and Documentation:
• Undertake other reasonable data, digital, documentation or programme-support duties assigned by management.
• Participate in relevant project, programme and technical meetings.
• Follow up with responsible staff on routine data, documentation and reporting submissions.
• The Assistant will work closely with the Technical Assistant to provide cross-cutting coordination and documentation support across assigned KSDF projects and programme activities, including:
• Support workshops, trainings, field activities and stakeholder engagements across assigned projects.
• Support programme teams in maintaining organised electronic project files and documentation.
• Maintain assigned meeting notes, action trackers and follow-up records.
• Support tracking of key programme deliverables, reporting timelines and assigned deadlines.
• Assist with preparation of meeting packs, presentations and other programme materials.
• Key Deliverables
• Functional and regularly updated programme data repositories for assigned KSDF projects.
• User documentation and basic guidance materials for selected digital tools, databases and data-management processes.
• Updated programme performance, activity and action trackers across assigned projects.
• Monthly programme-data summaries and routine data updates.
• Updated beneficiary databases for relevant KSDF charitable and social-development interventions.
• Periodic summary of data, digital-system and process improvements made across assigned projects..
• Basic dashboards and data visualisations for selected programme indicators.
• Updated KSDF IT asset register and basic records for assigned project technology assets.
• Basic digital tools, templates and automation solutions that improve routine programme processes and reduce repetitive manual work.
• Functional electronic data-collection tools where required.
• Clean, validated and documented datasets for assigned projects and workstreams.
• Well-maintained programme evidence and documentation repositories supporting project and grant reporting.
• Routine data-quality reports identifying completeness, consistency and other data issues requiring follow-up.
• Key Performance Indicators
• Area - Suggested KPI:
• Reporting Assigned monthly/quarterly reporting inputs delivered within agreed timelines.
• Data timeliness - At least 95% of assigned routine data processed/submitted within agreed timelines.
• IT support - Routine IT requests acknowledged/resolved within agreed internal turnaround times.
• Dashboard support - Assigned dashboards updated according to agreed schedule.
• Data completeness - At least 95% completeness for assigned routine datasets.
• Digitalization - At least 3–5 routine processes improved or digitized during Year 1.
• Professional development - Demonstrable improvement in Excel, Power BI, Python, digital data collection and data-management skills.
• Action tracking - At least 90% of assigned action points updated within agreed review cycles.
• Data quality - Data discrepancies identified, documented and followed up.
• Documentation - Programme files maintained according to agreed naming and version-control standards.
• Qualifications and Experience
• Essential:
• Strong attention to detail and good written and verbal communication skills.
• Ability to clean, validate, and organise datasets.
• Good troubleshooting, organisational, and problem-solving skills
• Strong attention to detail and demonstrate ability to manage and analyse data accurately.
• Bachelor’s Degree or HND in Computer Science, Information Technology, Data Science, Statistics, or a related discipline.
• Ability to work effectively with multidisciplinary teams.
• Experience with digital data-collection platforms.
• Basic knowledge of Microsoft Excel and data-management applications.
• Basic programming or scripting capability.
• Willingness to travel for programme activities.
• Desirable:
• Experience with SurveyCTO, KoboToolbox, ODK, or similar systems.
• Basic Power BI or other dashboard development experience.
• Experience supporting field surveys.
• Exposure to monitoring, evaluation and learning systems.
• Experience with government or development-sector programmes.
• Python for data processing and basic database concepts.
• Recommended Development Plan:
• The role should be intentionally developmental. During the first 12-18 months, KSDF should expose the Assistant progressively to the following capability areas:
• Advanced Excel
• Power BI
• SQL / database fundamentals
• Python for data analysis
• SurveyCTO / Kobo administration
• DHIS2 / eCHIS concepts
• Data-quality assessment
• Dashboard development
• Basic GIS
• Recommended Organizational Positioning:
• This should be a programme position, not an Administration/IT position. Although IT support forms part of the duties, the greater institutional value to KSDF will come from placing the Assistant close to SDIU/, Execution Grant monitoring, HFC/registry/LIFT data, the federal HSS/HRH investment, and KSDF programme reporting systems. IT support should therefore remain a secondary responsibility.
• How to Apply
• Interested and qualified candidates should:
• Click here to apply online
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• Abuja