Data Transcriber

Data Transcriber (Kogi) at Malaria Consortium

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Oct 23, 2026, 12:02 PM

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Malaria Consortium (MC) is implementing an embedded implementation research study in selected local government areas (LGAs) of Kogi, Plateau and Sokoto States to assess approaches for linking routine immunization (RI) activities with Seasonal Malaria Chemoprevention (SMC) delivery. The approaches comprise: A, structured RI messaging during SMC contact; B, Approach A plus community engagement/social and behaviour change communication (SBCC); and C, Approach B plus immunization-status screening, referral and follow-up. A comparator arm receives standard SMC.

The qualitative component explores acceptability, feasibility, implementation burden, fidelity, perceived effectiveness, equity and scalability. MC seeks six state-based Research Assistants (RAs), two in each state, and other state-level data collection team members (Moderators, Notetakers and qualitative data transcribers) to support the approved qualitative fieldwork. The RAs will work under the day-to-day technical direction and supervision of the Lead Qualitative Research Consultant and within MC-approved study procedures.

We are recruiting to fill the position below:

Job Title: Data Transcriber

Location: Kogi, Ibaji, Olamaboro - Kogi

Purpose and limits of the assignment

This ToR covers field personnel only. No cadre is engaged to independently design or amend the protocol, approve sampling changes, lead the consultancy, undertake study-wide qualitative analysis, or prepare the final integrated research report. Duties are allocated by cadre and may overlap only when specifically assigned, personnel are trained and competent, and the Lead Consultant authorizes the arrangement.

To undertake approved state-level qualitative fieldwork.

Lead Qualitative Research Consultant and Malaria Consortium (MC) oversight.

Transcribers produce accurate, de-identified transcripts and approved translations. All cadres work under the technical supervision of the

Qualitative Study Participants and Planned Sample

The Lead Qualitative Research Consultant will operationalize the approved multi-stage sampling process with MC and government counterparts. State Research Assistants will implement the approved recruitment plan and coordinate scheduling; Moderators and Note Takers will support eligibility checks and consent within their training and assigned roles; Transcribers will work only with authorized, consented recordings. No field cadre may independently change the sampling frame or respondent targets.

Participant Identification and Recruitment

The Research Assistants will monitor recruitment against the approved state-level targets and data collection schedule, document recruitment challenges, ineligibility and non-response, and promptly communicate any proposed respondent replacements to the study lead and MC for review and approval. MC will retain final approval of the recruitment matrix and any replacement of a selected respondent.

The Research Assistants will coordinate the identification, recruitment and scheduling of the relevant respondent groups in their respective states, including caregivers and community drug distributors (CDDs) from the selected qualitative cluster in each intervention LGA; health workers from model facilities serving the selected clusters; community/traditional leaders in the three Approach C LGAs; and programme stakeholders purposively selected based on their responsibilities for SMC, routine immunization (RI), primary healthcare (PHC) planning, implementation, supervision or oversight.

The Research Assistants with the support of the moderators, Note takers and transcribers will coordinate the implementation of the MC-approved sampling and recruitment plan, ensuring that approved recruitment lists and eligibility criteria are followed. They will oversee the screening process, maintain accurate screening and recruitment logs, monitor recruitment progress and support the selection of participants representing diverse roles, geographical locations and levels of intervention exposure.

The Research Assistants, based in Kogi, Plateau and Sokoto States, with the support of the moderators, Note takers and transcribers will coordinate participant identification and recruitment for qualitative data collection in their respective states, working closely with Malaria Consortium (MC), State Programme Managers and relevant state/LGA authorities to facilitate official introductions, access to selected clusters and model facilities, and participant mobilisation through appropriate community and programme structures.

The Research Assistants will coordinate with trained qualitative data collectors to ensure that prospective participants are approached appropriately, eligibility is verified, and recruitment and informed consent procedures comply with the approved study protocol and ethical requirements. Recruitment and consent will be undertaken by trained research personnel who are not directly responsible for providing services to prospective participants to minimize potential coercion and power imbalances.

Supervision and working relationships:

The Lead Qualitative Research Consultant provides direct technical supervision to all four field cadres, including orientation, daily task allocation, coaching, fieldwork review, transcription standards and approval of routine adjustments within the MC-approved plan. Research Assistants coordinate state-level scheduling and day-to-day communication, but do not replace the Lead Consultant as technical supervisor.

RAs and other data collection team members do not independently approve protocol changes, substitute respondents, alter reimbursement arrangements or share research data outside authorised channels.

MC retains overall authority for protocol, ethics, safeguarding, data governance, participant reimbursement and material changes to sampling or field procedures. MC/state/LGA counterparts support official introductions, access and approved mobilisation. No cadre may independently substitute participants, alter approved reimbursement or disclose study data.

Research Assistants submit consolidated state updates; Moderators submit session completion records and interview issues; Note Takers submit session notes and debrief records; and Transcribers submit transcripts and discrepancy logs. Each cadre must promptly report consent, safeguarding, confidentiality, security or quality concerns to the Lead Consultant, with escalation to MC under approved procedures.

Responsibilities of each Transcriber

The qualitative data transcriber will be responsible for producing accurate and complete transcripts of recorded interviews and focus group discussions while maintaining confidentiality and data security. The transcriber will:

Transcribe audio recordings verbatim and accurately, according to the study's approved transcription procedures.

Where required, translate interviews conducted in local languages into English while maintaining the original meaning and context of participants' responses.

Report technical problems, missing recordings, poor audio quality, or other issues affecting transcription to the qualitative research supervisor.

Clearly distinguish between the moderator/interviewer and individual participants using approved participant or speaker identification codes.

Flag sections of the recording that are inaudible, unclear, or difficult to interpret rather than guessing or fabricating content.

Review completed transcripts against the original audio recording to identify and correct transcription errors.

Store audio recordings and transcripts securely and access them only for authorised study purposes.

Maintain strict confidentiality regarding the content of interviews and focus group discussions.

Remove or replace personally identifying information with appropriate identifiers or anonymised codes in accordance with the study's confidentiality procedures.

Include relevant non-verbal expressions or contextual information that are important for interpretation, where identifiable from the recording.

Preserve the meaning, context, and sequence of participants' responses without intentionally altering or interpreting their statements.

Ensure that transcripts are complete and correspond to the correct audio recording and session identification code.

Submit completed transcripts within the agreed timeframe and in the required format for quality assurance, coding, and analysis.

Not retain, share, reproduce, or disclose study recordings or transcripts outside the authorised research team.

Expected deliverables by staff cadre

No.

Cadre-specific deliverable

Timing

1

Moderators/Note Takers: securely handed-over recordings and notes; Transcribers: verbatim transcripts, approved translations and discrepancy log; Research Assistants: handover tracker

Rolling handover during fieldwork

2

Research Assistants: state completion report; Moderators/Note Takers: session issue summaries; Transcribers: transcription status report

Within 2 working days after state fieldwork

3

All cadres: final handover of assigned records and files, verified by Lead Consultant

By last day of engagement

Field Logistics and Responsibilities

Item

Responsibility/arrangement

Participant identification/mobilization

MC/state/LGA counterparts facilitate approved introductions; Research Assistants coordinate screening, recruitment and scheduling; Moderators verify eligibility/consent as assigned; Note Takers document session codes; Transcribers have no recruitment role.

Venues

MC/state teams support venue identification; Research Assistants coordinate booking and logistics; Moderators assess privacy and suitability; Note Takers prepare recording/notes materials.

Participant transport reimbursement

MC alone approves and administers reimbursement permitted by ethics documents; no Research Assistant, Moderator, Note Taker or Transcriber may introduce incentives or vary arrangements.

Government/state/LGA introductions

MC and government partners provide official introductions; Research Assistants coordinate field access under Lead Consultant direction.

Access to quantitative/programme data for triangulation

MC controls authorised programme data. Field cadres may access only the materials required for assigned tasks, through approved channels.

Qualifications and Selection Criteria for Transcriber

Good listening, typing, attention-to-detail, and time-management skills, with proficiency in word-processing software.

Available throughout the agreed transcription period and able to meet established deadlines.

Demonstrated ability to produce accurate, complete, and well-organised verbatim transcripts while preserving the meaning and context of participants’ responses.

Proficiency in English and relevant local language(s), with the ability to transcribe and, where required, translate recordings accurately.

At least one year of experience transcribing qualitative interviews, Focus Group Discussions (FGDs), or Key Informant Interviews (KIIs).

Bachelor’s degree or equivalent qualification in Linguistics, English, Communication, Social Sciences, Public Health, or a related discipline.

Understanding of research ethics, confidentiality, anonymisation, and secure handling of audio recordings and transcripts.

Ethics, quality assurance and data protection:

Every cadre must use approved study IDs, safeguard identifiable information, use authorised devices and secure transfer channels, and promptly report breaches, distress, deviations or missing records to the Lead Consultant and MC as appropriate. Recordings, notes and transcripts must be handed over securely, and local copies retained or deleted only as instructed by MC.

All four cadres must comply with the approved protocol, ethics approvals, participant information sheets and consent forms. Research Assistants coordinate ethical recruitment and scheduling; Moderators verify and document consent, including separate audio-recording permission; Note Takers protect identities in field notes; and Transcribers process only authorised recordings and redact identifiers. Participation is voluntary and no field staff member may promise incentives. Any permitted transport reimbursement is determined and administered by MC.

Quality Assurance Requirements:

Only personnel demonstrating adequate competence during training/practical exercises will be deployed.

Moderators and Note Takers must participate in post-session debriefs; Research Assistants maintain session QA and corrective-action logs; Transcribers must flag inaudible segments, inconsistencies and translation uncertainties.

All sessions must use the approved version of the relevant respondent-specific guide.

All four cadres document deviations and adaptations within their responsibilities; the Lead Consultant maintains the overall methodological and analysis audit trail.

Each cadre submits its assigned editable field records, notes, audio metadata, transcripts, translations and discrepancy logs in approved formats. Codebooks, coding matrices and analytical projects remain the Lead Consultant’s responsibility.

All editable datasets/files, transcripts, codebooks, matrices, coding outputs and analysis project files must be complete and submitted in agreed formats.

Transcribers will verify transcripts against audio and use agreed speaker codes; the Lead Consultant determines independent bilingual review and any subsequent analytical coding/double-coding.

Performance assessment and payment:

All cadres must comply with supervision, safeguarding and data-security requirements. Individual contracts will specify working days or output-based units, approved rates, acceptance criteria and payment milestones; no consultant-level analysis or final-report obligations apply.

Performance and payment will be assessed separately for each cadre against its assigned duties

Transcribers to complete, accurate, de-identified and timely transcripts/approved translations.

Data Ownership, Management, Transfer, Retention and Deletion:

MC retains records according to organisational policy and applicable ethical/data-protection requirements; no field cadre may retain copies beyond the period expressly authorised by MC.

Audio, transcripts, codebooks, matrices and analysis projects must be stored only on password-protected/encrypted devices and MC-approved secure storage locations, with access limited to authorised personnel.

Identifying administrative information must be stored separately from study data. Unique study IDs must be used on research data.

Research Assistants, Moderators and Note Takers must transfer approved field records securely; Transcribers must return transcripts and any approved translations through MC-approved channels. The Lead Consultant verifies completeness and coordinates final handover to MC.

After confirmed handover and on MC’s written instruction, each staff member must securely delete unauthorised local copies and confirm completion; no fixed deletion deadline is imposed here unless specified by MC.

No data may be reused, published, shared or transferred to third parties without prior written authorization from MC and any required ethics/data-governance approval.

Malaria Consortium is the Data Controller and retains ownership and control of all study data and outputs generated by every field cadre, subject to contracts and applicable law.

Reporting and Management Arrangements:

Transcribers receive authorised recordings and submit transcripts through the agreed secure workflow. MC retains overall oversight and approval authority. Each staff member must communicate progress, delays, data-quality issues and safeguarding/security concerns promptly.

How to Apply

Interested and qualified candidates should:

Click here to apply online

Note

Kindly note that applications will be reviewed on a rolling basis, and as a result, the process may conclude before the advertised deadline. Therefore, early applications are highly encouraged.

Safeguarding: Malaria Consortium is committed to protecting children and vulnerable adults and ensuring that all staff, partners, and representatives uphold the highest standards of ethical conduct. Our Safeguarding Policy outlines our responsibility to prevent abuse, harassment, and exploitation in all areas of our work. We expect everyone working with us staff, consultants, volunteers, and partners to adhere to this policy and our Code of Conduct. By following these standards, we help create safe environments and reduce any risk of harm in the communities we serve.

NB: Malaria Consortium does not accept or ask for payment during recruitment. We also would not accept hardcopy CVs; all applications should be sent through the above link.

Kindly note that applicants who do not follow this specification will be disqualified and only Shortlisted candidates will be contacted.

Interested and qualified candidates who are passionate and willing to contribute towards the achievement of our goals should kindly fill in the application form below and submit their resume in PDF Format before 5:00PM Thursday, 4th November 2026.

Safeguarding Requirement: Candidates must complete the Malaria Consortium Safeguarding Course on Kaya using this link

Log in to the site |

Kaya

as you will be mandated to submit the certificate at the point engagement. Only candidates who provide a valid certificate will proceed with the engagement process.

Application Deadline:

4th November, 2026 (5:00PM Thursday).

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