Executive Assistant / Admin

The ideal candidate must possess 5–10 years of proven Executive Assistant experience supporting senior executives, business leaders, founders, or C-suite professionals in fast-paced and demanding environments.

The ability to drive confidently within Lagos and possess a valid driver's licence is mandatory.

The role requires a mature professional who can manage complex schedules, coordinate multiple priorities simultaneously, drive projects to completion, represent the CEO professionally, and maintain absolute confidentiality.

She must be highly intelligent, proactive, discreet, resourceful, and capable of anticipating needs before they arise.

This is not a traditional administrative role.

We are seeking an exceptional, highly experienced, and results-driven Executive Assistant to provide strategic, administrative, operational, and personal support to the CEO.

The successful candidate will serve as a trusted right-hand to the CEO, managing high-level business priorities, executive operations, stakeholder relationships, confidential matters, and personal responsibilities with minimal supervision.

Key Responsibilities

• Executive Office Management:
• Manage all incoming communications, including emails, calls, correspondence, and requests.
• Ensure timely follow-up on tasks, deliverables, and executive decisions.
• Prepare executive reports, presentations, briefing documents, proposals, and meeting materials.
• Prioritise competing demands and make informed decisions regarding scheduling conflicts.
• Manage the CEO's calendar, appointments, meetings, and commitments with exceptional accuracy.
• Handle highly confidential information with the highest level of discretion.
• Coordinate daily, weekly, and monthly schedules to ensure maximum productivity.
• Maintain comprehensive records, databases, and filing systems.
• Strategic Executive Support:
• Prepare research reports, executive summaries, and business intelligence documents.
• Monitor deadlines and ensure accountability across teams.
• Serve as a strategic partner to the CEO on key business initiatives.
• Track organisational priorities, projects, and deliverables.
• Support planning and execution of strategic projects and special assignments.
• Anticipate challenges and proactively develop solutions before escalation.
• Stakeholder and Relationship Management:
• Ensure all stakeholder interactions reflect the CEO's standards and expectations.
• Coordinate communication with clients, partners, board members, investors, government officials, and senior executives.
• Represent the CEO professionally during meetings and engagements when required.
• Act as the primary liaison between the CEO and internal/external stakeholders.
• Build and maintain strong professional relationships on behalf of the CEO.
• Project Management and Coordination:
• Prepare project status reports and progress updates.
• Coordinate multiple projects simultaneously while ensuring timely execution.
• Develop tracking systems for projects, meetings, action items, and deliverables.
• Support planning and execution of corporate events, meetings, conferences, and executive engagements.
• Follow up with internal and external stakeholders to ensure commitments are fulfilled.
• Travel and Logistics Management:
• Coordinate flights, accommodation, transportation, visas, travel documentation, and itineraries.
• Anticipate travel-related risks and proactively resolve issues.
• Ensure seamless logistics for business meetings, conferences, and events.
• Manage local and international travel arrangements.
• Personal and Lifestyle Management:
• Track personal and household expenses and maintain accurate records.
• Coordinate household operations and supervise domestic staff where required.
• Manage personal schedules, appointments, and commitments for the CEO.
• Oversee family schedules, logistics, and special arrangements.
• Manage personal errands and lifestyle-related responsibilities.
• Operational Excellence:
• Identify operational gaps and recommend practical solutions.
• Maintain a high level of organisation, professionalism, and efficiency at all times.
• Create and maintain efficient administrative systems and processes.
• Ensure seamless coordination between business and personal priorities.
• Demonstrate exceptional attention to detail and ownership of responsibilities.
• Performance Expectations
• Success in this role will be measured by:
• Ability to anticipate and resolve issues before they arise.
• Consistent professionalism in representing the CEO.
• Strong stakeholder relationship management.
• Demonstrated ownership, initiative, and reliability.
• Timely completion of assignments and deliverables.
• Accuracy and quality of documentation and reporting.
• Exceptional organisational and administrative efficiency.
• Effective management of the CEO's schedule and priorities.
• Required Qualifications
• Education:
• Bachelor's Degree in Business Administration, Management, Communications, Finance, Social Sciences, or a related field.
• Professional certifications in Project Management, Executive Administration, Office Management, or related disciplines will be an added advantage.
• Must have extensive experience supporting CEOs, Managing Directors, Chairpersons, Founders, or other C-suite executives.
• Proven experience managing both executive and personal responsibilities simultaneously.
• Minimum of 5 years and maximum of 10 years of experience as an Executive Assistant, Chief of Staff, Executive Administrator, Senior Personal Assistant, or similar role.
• Demonstrated success operating in high-pressure and fast-paced environments.
• Experience coordinating senior-level stakeholders and executive engagements.
• Mandatory Requirements:
• Must possess a valid driver's licence.
• Female candidates only.
• Must reside within reasonable proximity to Lagos Island.
• Preferred locations include: Ikoyi, Victoria Island, Lekki, Oniru, Ajah and Chevron Axis.
• Must be a confident and experienced driver with excellent knowledge of Lagos roads.
• Core Competencies:
• Executive Competencies:
• Strategic Coordination
• Project Management
• Meeting Coordination
• Calendar and Time Management
• Stakeholder Management
• Event Coordination.
• Business Communication
• Research and Analysis
• Executive Office Management
• Travel Management
• Technical Skills:
• Microsoft Office Suite (Advanced Level)
• Google Workspace
• PowerPoint Presentation Development
• Virtual Collaboration Platforms.
• Digital Documentation Systems
• Excel Reporting and Analysis
• Personal Attributes:
• The ideal candidate must be:
• Detail-oriented with strong follow-through.
• Able to work effectively with minimal supervision.
• Assertive yet respectful.
• Polished, articulate, and well-presented.
• Highly dependable and accountable.
• Capable of maintaining professional boundaries.
• Calm and composed under pressure.
• Exceptionally organised and highly structured.
• Discreet and trustworthy with sensitive information.
• Mature, professional, and emotionally intelligent.
• Extremely proactive and solution-oriented.
• Able to exercise sound judgment independently.
• Ideal Candidate Profile:
• This role is best suited for a seasoned Executive Assistant who thrives in high-performance environments and is committed to excellence.
• She is capable of thinking ahead, solving problems independently, managing demanding schedules, coordinating multiple stakeholders, and ensuring that both business and personal obligations of the CEO are executed seamlessly.
• She possesses the maturity, confidence, business acumen, and execution capability required to manage complex executive responsibilities while maintaining the highest standards of professionalism and confidentiality.
• The successful candidate is not merely an assistant but a highly experienced executive support professional who functions as an extension of the CEO.
• How to Apply
• Interested and qualified candidates should send their Resume to:
• [email protected]
• using the Job Title as the subject of the email.
• Application Deadline:
• 13th October, 2026.
• View all Jobs in Nigeria
• Lagos State and 1 other location
• Lagos State
• ,
• Victoria Island