Executive Assistant
AI summary
ITura Jewelry is hiring an Executive Assistant to support two founders by managing calendars, inboxes, meeting preparation, and a master follow-up list. This is an execution role with real ownership, not a junior position, requiring someone proactive who can anticipate needs and keep the founders' office running smoothly.
- Own both founders' calendars, inbox triage, and meeting preparation
- Run a master follow-up list and chase commitments until closed
- Capture decisions and actions in meetings and log them in Notion same day
- Proactive, non-junior role with real ownership and autonomy
- Based in Nigeria supporting growth and creative direction founders
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- PreferredPractical evidence in assistant, coordinator, operationsThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
- PreferredCV evidence that matches Executive AssistantUse the summary and description to highlight related achievements.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Executive Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to ITURA Jewelry and the role in Not specified.
- Add concrete examples related to assistant, coordinator, operations, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from MyJobMag Nigeria; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- MyJobMag Nigeria
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Executive Assistant role in assistant, coordinator?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research ITURA Jewelry before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
This is the role that protects the founders' attention and makes sure nothing falls through the cracks.
Paul runs growth, paid media, the website, financing and the numbers. Kanma runs creative direction, product, procurement and supplier relationships. Both of them currently spend hours every week on work that does not need them personally: scheduling, chasing follow-ups, preparing documents, researching suppliers and partners, booking travel, writing first drafts, and remembering what everybody else owes them.
You will take that work off them. You will run their calendars, hold the follow-up list for the whole founders' office, prepare them for every meeting they walk into, draft the outreach and the documents, and chase the people who owe them answers until the loop is closed.
This is an execution role with real ownership, and it is deliberately not a junior one. Nobody will hand you a task list every morning. You are expected to see what is coming, prepare for it, and tell the founders what they have forgotten. The best people in this role become the person the whole team asks "what did Paul decide?" before they ask Paul.
This is not a strategy role, and it is not a management role. You will not make business decisions, negotiate deals, or run a department. You make it possible for the people who do those things to do them well.
What You'll Own
Calendar, Inbox and Meeting Preparation
Own both founders' calendars: booking, moving, protecting focus blocks, and resolving the clashes before either founder sees them
Run the week ahead: by Friday, both founders know every meeting they have the following week and what each one is for
Prepare a short brief before every external meeting: who the person is, what was agreed last time, what we want out of this one, and what we owe them
Support the founders' inboxes where delegated: triage, draft replies for approval, flag what genuinely needs them, and file the rest
Capture decisions and actions in every meeting you sit in, and get them into Notion the same day
The Follow-Up Engine
Hold the master list of everything either founder is waiting on, from whom, and by when
Chase the team, suppliers, partners and service providers until each loop is actually closed, not just sent
Track commitments the founders have made to other people, and make sure we deliver on them before we are asked
Run a short, honest weekly check-in with each founder on what moved, what is stuck, and what they are about to miss
Escalate early. A missed deadline you flagged on Monday is a problem; one you flagged on Friday is an incident
Outreach and Relationship Coordination
Maintain the founders' contact and relationship pipelines in Notion: partners, press, stockists, creators, investors and service providers
Draft personalised first-touch outreach and follow-ups in the ÌTURA voice, for founder approval
Coordinate first conversations, book them, prepare the founders for them, and follow up afterwards
Prepare introductions, one-pagers and meeting materials so a founder never walks into a conversation cold
Research, Documents and AI-Assisted Execution
Run research the founders ask for and research they have not thought to ask for: suppliers, venues, events, partners, competitors, service providers, costs
Turn that research into a decision-ready document: what the options are, what each costs, what you recommend, and what you need from them
Prepare proposals, decks, briefing notes and meeting summaries
Use AI tools properly as a drafting and research accelerator, and check everything before it reaches a founder. You are accountable for what you hand over, not the tool
Travel, Logistics and Personal Admin
Book and coordinate travel, accommodation, reservations and local logistics for both founders
Handle the recurring personal admin that competes with founder time: renewals, appointments, deliveries, filings and errands that need a reliable owner
Keep the founders' files, documents and shared drives organised and findable
What Success Looks Like
Neither founder is doing their own scheduling, and neither has missed a commitment they were not warned about
Every external meeting either founder walks into has a brief attached to it
The follow-up list is live, current and honest, and the team knows you will chase them
Founders spend their week on decisions, partnerships, creative direction and growth, not on admin
Research requests come back as decisions to make, not as raw links
When a founder is travelling or heads-down, the office still runs
Who You'll Work With
You report to Paul, Co-Founder and CEO, and support Kanma, Co-Founder, on equal footing.
You will work closely with:
Anu, Head of Business Operations, on scheduling, operational alignment and anything that touches the wider team
Tobi, Procurement Manager, on supplier research, sample logistics and purchase coordination
Annie, Morolake and Emmanuel on the content team, when founder work touches shoots, ads or the brand calendar
Jasmine, Talent Assessment Lead, on interview scheduling and candidate logistics
Check how your CV matches this job
Method of Application
- Interested and qualified? Go to
- ITURA Jewelry on iturajewelry.com
- to apply
- Build your CV for free.
- Download in different templates.