Executive Assistant
AI summary
An Executive Assistant opportunity with a leading real estate development, construction, and facility management company in Nigeria. The role supports the CEO across operations, administration, stakeholder management, projects, and digital visibility, acting as the CEO's right hand to translate priorities into action.
- CEO-facing role across operations, projects, and stakeholder management
- Requires strong organisation, follow-through, and proactive ownership
- Social-media savvy and digital visibility support expected
- Confidentiality, discretion, and executive presence required
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, executive assistant, administrationThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Executive Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Silviarecruits and the role in Not specified.
- Add concrete examples related to internship, executive assistant, administration, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Jobzilla Nigeria; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- Jobzilla Nigeria
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Executive Assistant role in internship, executive assistant?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Silviarecruits before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
The ideal candidate must be smart, polished, proactive, highly resourceful, an excellent communicator, digitally savvy, socially intelligent, and exceptionally strong in administration and execution.
In practical terms, this person will serve as the CEO's extension within the organisation anticipating needs, managing priorities, coordinating people, following up on decisions, keeping projects moving, and ensuring that nothing important falls through the cracks.
The successful candidate will work closely with the CEO across business operations, administration, communication, stakeholder management, meetings, projects, business development, and digital visibility.
We are looking for an intelligent, highly organised, commercially aware, and proactive professional who can function as the CEO's right hand and help translate ideas, decisions, and priorities into action.
The Person We Are Looking For
We are looking for someone who:
Thinks ahead rather than waiting to be instructed.
Can manage multiple priorities without becoming overwhelmed.
Is commercially minded and understands that an Executive Assistant at this level is not simply managing a diary they are helping the CEO get things done.
Is highly organised and exceptionally good at follow-through.
Can walk into a situation, understand what needs to be done, and take ownership.
Is comfortable with social media and understands how businesses and executives build visibility online.
Is comfortable working directly with senior executives, clients, partners, vendors, and other stakeholders.
Can represent the CEO professionally in meetings, correspondence, events, and stakeholder engagements.
Has excellent written and verbal communication skills.
Understands professionalism, discretion, confidentiality, and executive presence.
Key Responsibilities
- Track important assignments and provide the CEO with concise updates on progress, challenges, and outstanding actions.
- Manage confidential documents and executive records.
- Follow up with department heads, project teams, consultants, contractors, clients, and partners on matters delegated by the CEO.
- Support the smooth day-to-day functioning of the executive office.
- Identify bottlenecks and escalate issues requiring the CEO's attention.
- The successful candidate must be social-media savvy and understand how digital platforms can support executive visibility and business growth.
- Assist with business development initiatives, client engagements, partnerships, and strategic opportunities.
- Interact professionally with clients, business partners, government representatives, consultants, contractors, vendors, and other stakeholders.
- Assist the CEO in evaluating opportunities, information, and business proposals by conducting preliminary research and organising relevant data.
- Prepare reports, presentations, briefing documents, proposals, correspondence, and other executive materials.
- Conduct research and gather information required for business decisions.
- Coordinate with relevant teams to ensure that projects and initiatives assigned by the CEO remain on schedule.
- Ensure that instructions from the CEO are properly communicated and followed through.
- Monitor deadlines and proactively remind responsible parties of pending deliverables.
- Build and maintain professional relationships with key stakeholders on behalf of the CEO.
- Assist with expense tracking, invoices, documentation, and administrative records relating to the CEO's office.
- You do not necessarily need to be a social media manager, but you must understand social media, content, personal branding, digital communication, and online business visibility.
- Draft, review, and manage professional emails, letters, memos, reports, presentations, and other executive correspondence.
- Act as a central point of coordination between the CEO and key internal and external stakeholders.
- Support the CEO in coordinating strategic business initiatives and special projects.
- Maintain an organised system for tracking projects, decisions, deadlines, meetings, and deliverables.
- Protect confidential and sensitive information at all times.
- Serve as the CEO's primary administrative and executive support partner.
- Required Qualifications & Experience
- Experience within real estate, construction, consulting, hospitality, investment, professional services, or another fast-paced business environment will be an advantage.
- Strong proficiency in Microsoft Office
- Minimum of 3–5 years' experience as an Executive Assistant, Personal Assistant, Executive Office Coordinator, Chief of Staff Assistant, Business Administrator, or similar role.
- Experience supporting a CEO, Managing Director, Founder, Executive Director, or senior executive is strongly preferred.
- Excellent organisational and time-management skills.
- Strong research, writing, presentation, and documentation skills.
- Bachelor's degree in Business Administration, Management, Communications, Social Sciences, Marketing, or a related field.
- Good understanding of social media platforms, particularly LinkedIn and Instagram.
- Strong digital literacy and familiarity with productivity and collaboration tools.
- Excellent command of written and spoken English.
- Core Competencies:
- We are looking for someone who is:
- Organised, you can manage the CEO's calendar, priorities, projects, correspondence, and follow-ups without losing track of details.
- Discreet, you understand that working closely with a CEO means having access to sensitive and confidential information.
- Execution-focused, you don't just take notes; you follow up until things get done.
- Resourceful, when faced with a problem, your first response is to look for a solution.
- Smart, you understand things quickly and can connect the dots.
- Commercial, you understand that your work should ultimately help the CEO and organisation achieve business objectives.
- Communicative, you can communicate confidently with executives, clients, vendors, colleagues, and other stakeholders.
- Socially intelligent, you know how to read situations, interact with different personalities, and represent the CEO professionally.
- Digitally savvy, you understand technology, social media, digital communication, and modern business tools.
- Proactive, you anticipate what needs to happen instead of waiting to be told.
- How to Apply
- Interested and qualified candidates should send their CVs to:
- recruitmentconsult@zohomail.com
- using "Executive Assistant" as the subject of the mail.
- Application Deadline:
- 12th October, 2026.
- View all Jobs in Nigeria
- Abuja
- Executive Assistant job vacancies in Nigeria