Executive Assistant to the Executive Director
AI summary
Cinqteos Group (CINQTEOS Investments Limited) is hiring an Executive Assistant to provide high-level administrative and operational support to the Executive Director. The role covers schedule management, board meeting preparation, correspondence handling, project tracking, and confidential communications. The ideal candidate is proactive, organized, and detail-oriented with excellent communication skills.
- Serve as the right hand to the Executive Director, managing daily schedules and priorities.
- Prepare board meeting materials, agendas, and minutes.
- Act as liaison between the Executive Director and internal/external stakeholders.
- Handle confidential information with integrity and discretion.
- Track ongoing projects and ensure deadlines and milestones are met.
AI job guide
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AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, Executive Assistant, Administrative ProfessionalThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Executive Assistant to the Executive Director evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Cinqteos Group and the role in Not specified.
- Add concrete examples related to internship, Executive Assistant, Administrative Professional, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Jobzilla Nigeria; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- Jobzilla Nigeria
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Executive Assistant to the Executive Director role in internship, Executive Assistant?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Cinqteos Group before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
In this role, you will serve as the right hand to the Executive Director, ensuring smooth day-to-day operations, strategic alignment, and a seamless flow of communication.
The ideal candidate will possess excellent communication skills, exceptional attention to detail, and the ability to maintain a high level of professionalism.
We are looking for a proactive and organized Executive Assistant to provide high-level administrative and operational support to the Executive Director of CINQTEOS Investments Limited.
You will handle a wide range of executive tasks, from managing schedules to preparing key documents and facilitating internal and external communications.
Key Responsibilities
- Executive Support:
- Manage the Executive Director’s daily schedule, ensuring effective time management and prioritization of tasks.
- Provide administrative support for Board meetings, including scheduling, preparing meeting materials, and documenting minutes.
- Act as a liaison between the Executive Director and internal/external stakeholders, maintaining effective communication channels.
- Manage correspondence, including emails, phone calls, and letters, ensuring timely responses and proper documentation.
- Conduct research and assist in the preparation and review of presentations, reports, and proposals for meetings and business discussions.
- Coordinate and organize meetings, conferences, and events, preparing agendas, materials, and follow-up actions.
- Project & Task Management:
- Proactively identify and resolve operational bottlenecks, ensuring the Executive Director’s time is effectively managed.
- Support the development and execution of strategic initiatives and business operations.
- Track ongoing projects and ensure deadlines and milestones are met, facilitating communication and updates between teams.
- Maintain a system for tracking important deliverables and deadlines for the Executive Director and leadership team.
- Confidentiality & Communication:
- Foster positive relationships with clients, senior executives, and external partners while representing the Executive Director’s interests.
- Draft internal and external communications on behalf of the Executive Director, maintaining a professional tone and strategic alignment with the organization’s goals.
- Handle confidential information with integrity and discretion, ensuring sensitive matters are managed appropriately.
- Administrative Duties:
- Maintain accurate filing and record-keeping systems, both digitally and physically.
- Manage office supplies, travel logistics, and event coordination for the Executive Director, ensuring all logistics run smoothly.
- Conduct research as needed to support decision-making and project development.
- Provide support for various administrative tasks across the leadership team and staff when needed.
- Qualifications & Skills
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook), as well as virtual communication tools (e.g., Zoom, Teams).
- Excellent verbal and written communication skills, with a professional tone and attention to detail.
- Ability to work autonomously while maintaining flexibility and responsiveness.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Discretion and confidentiality when handling sensitive information.
- Strong interpersonal skills with an ability to interact effectively with various stakeholders.
Experience
in supporting senior executives and managing high-stakes projects is preferred.
Proactive and results-oriented, with a problem-solving mindset.
5 - 7 years of
in a similar Executive Assistant role or senior administrative support position.
Bachelor’s Degree in Business Administration, Management, or a related field (additional qualifications are a plus).
What We Offer
A collaborative and inclusive work environment where professional growth is valued.
Opportunities to work closely with senior leadership and contribute to strategic decision-making.
Flexible work arrangements, with a focus on work-life balance.
The opportunity to make a meaningful impact within a fast-growing firm.
Health insurance and other workplace benefits.
How to Apply
Interested and qualified candidates should submit their applications to:
contact@cinqteos.com
using “Executive Assistant Application – [Your Name]” as the subject of the mail.
Application
Deadline:
8th October, 2026.
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Ikoyi and 1 other location
Ikoyi
,
Lagos State