Executive Assistant to the Executive Director
AI summary
CINQTEOS Investments Limited is hiring a proactive Executive Assistant to provide high-level administrative and operational support to the Executive Director. The role involves managing schedules, coordinating meetings and board activities, handling confidential communications, and supporting strategic projects across the organization.
- Executive-level support role reporting directly to the Executive Director
- Involves board meeting preparation, minutes, and stakeholder liaison
- Requires strong communication, organization, and confidentiality
- Covers scheduling, correspondence, research, and project tracking
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, administration, executive supportThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Not specifiedThe vacancy is associated with this location.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Executive Assistant to the Executive Director evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to CINQTEOS Group and the role in Not specified.
- Add concrete examples related to internship, administration, executive support, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from MyJobMag Nigeria; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- MyJobMag Nigeria
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Executive Assistant to the Executive Director role in internship, administration?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Not specified under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research CINQTEOS Group before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
We are looking for a proactive and organized Executive Assistant to provide high-level administrative and operational support to the Executive Director of CINQTEOS Investments Limited.
In this role, you will serve as the right hand to the Executive Director, ensuring smooth day-to-day operations, strategic alignment, and a seamless flow of communication.
You will handle a wide range of executive tasks, from managing schedules to preparing key documents and facilitating internal and external communications.
The ideal candidate will possess excellent communication skills, exceptional attention to detail, and the ability to maintain a high level of professionalism.
Key Responsibilities
- Executive Support:
- Manage the Executive Director’s daily schedule, ensuring effective time management and prioritization of tasks.
- Act as a liaison between the Executive Director and internal/external stakeholders, maintaining effective communication channels.
- Coordinate and organize meetings, conferences, and events, preparing agendas, materials, and follow-up actions.
- Manage correspondence, including emails, phone calls, and letters, ensuring timely responses and proper documentation.
- Provide administrative support for Board meetings, including scheduling, preparing meeting materials, and documenting minutes.
- Conduct research and assist in the preparation and review of presentations, reports, and proposals for meetings and business discussions.
- Project & Task Management:
- Track ongoing projects and ensure deadlines and milestones are met, facilitating communication and updates between teams.
- Support the development and execution of strategic initiatives and business operations.
- Maintain a system for tracking important deliverables and deadlines for the Executive Director and leadership team.
- Proactively identify and resolve operational bottlenecks, ensuring the Executive Director’s time is effectively managed.
- Confidentiality & Communication:
- Handle confidential information with integrity and discretion, ensuring sensitive matters are managed appropriately.
- Draft internal and external communications on behalf of the Executive Director, maintaining a professional tone and strategic alignment with the organization’s goals.
- Foster positive relationships with clients, senior executives, and external partners while representing the Executive Director’s interests.
- Administrative Duties:
- Manage office supplies, travel logistics, and event coordination for the Executive Director, ensuring all logistics run smoothly.
- Maintain accurate filing and record-keeping systems, both digitally and physically.
- Conduct research as needed to support decision-making and project development.
- Provide support for various administrative tasks across the leadership team and staff when needed.
- Qualifications & Skills
- Bachelor’s Degree in Business Administration, Management, or a related field (additional qualifications are a plus).
- 5 - 7 years of experience in a similar Executive Assistant role or senior administrative support position.
- Excellent verbal and written communication skills, with a professional tone and attention to detail.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Discretion and confidentiality when handling sensitive information.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook), as well as virtual communication tools (e.g., Zoom, Teams).
- Ability to work autonomously while maintaining flexibility and responsiveness.
- Strong interpersonal skills with an ability to interact effectively with various stakeholders.
- Proactive and results-oriented, with a problem-solving mindset.
- Experience in supporting senior executives and managing high-stakes projects is preferred.
- What We Offer
- A collaborative and inclusive work environment where professional growth is valued.
- Opportunities to work closely with senior leadership and contribute to strategic decision-making.
- Flexible work arrangements, with a focus on work-life balance.
- Health insurance and other workplace benefits.
- The opportunity to make a meaningful impact within a fast-growing firm.
- Check how your CV matches this job
Method of Application
- Interested and qualified candidates should submit their applications to:
- contact@cinqteos.com
- using “Executive Assistant Application – [Your Name]” as the subject of the mail.
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