Executive Associate
AI summary
UNOCHA is recruiting an Executive Associate to support the Head of Office in Abuja, Nigeria. The role involves managing the HoO's calendar, coordinating high-level meetings and missions, preparing briefing materials and correspondence, maintaining protocol procedures, and ensuring smooth office communications and information flow. This is a contract position requiring a BA/BSc/HND and at least four years of relevant experience in administration or facilities.
- Contract role with the United Nations Office for the Coordination of Humanitarian Affairs
- Based in Abuja, Nigeria
- Requires BA/BSc/HND and minimum 4 years of experience
- Focus on high-level administrative and office management support
- Involves protocol, scheduling, correspondence, and information coordination
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required4+ years of relevant experienceThe job post includes a minimum experience signal.
- PreferredPractical evidence in internship, technology, financeThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in AbujaThe vacancy is associated with this location.
- UnclearComfort with the Contract contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Executive Associate evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to United Nations Office for the Coordination of Humanitarian Affairs - UNOCHA and the role in Abuja.
- Add concrete examples related to internship, technology, finance, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from MyJobMag Nigeria; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- MyJobMag Nigeria
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Executive Associate role in internship, technology?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Abuja under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research United Nations Office for the Coordination of Humanitarian Affairs - UNOCHA before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.
OCHA's mission is to:
Mobilize and coordinate effective and principled humanitarian action i...
Executive Associate
Job Type: Contract
Qualifications
BA/BSc/HND
Experience
4 years
Location: Abuja
Job Field: Administration / Facilities
Duties And Responsibilities
Under the direct supervision of the Administrative and Finance Officer, the Executive Associates will be responsible for the following duties:
Ensures effective and efficient functioning of the HoO’s office focusing on achievement of the following results:
Maintenance of the HoO’s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
Maintenance of protocol procedures.
Preparation of high-quality briefing materials for HoO’s appointments, meetings, missions.
Preparation of informal translations.
Management of HoO’s missions and representation schedule.
Maintenance of rosters of high-level partners, telephone lists.
Preparation of correspondence, directives, comments on behalf of the HoO for his/her signature and making follow-up when required.
Use of automated office management systems for effective functioning of the HoO’s office.
Ensures provision of effective communications support to the office focusing on achievement of the following results:
Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system.
Coordination of the information flow in the office, follow up on circulation files.
Facilitate information sharing with the UNCT.
Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to Head of Office.
Screening of all incoming calls and correspondence.
Presentation of proposals to eliminate communication bottlenecks in the office and streamline office procedures between the supervisor’s office and subordinate division.
Ensures facilitation of knowledge building and management focusing on achievement of the following results:
Sound contributions to knowledge networks and communities of practice.
Organization of specialized trainings for secretaries.
Organization of trainings to UN staff on coordination, administration and protocol issues.
A minimum of 4 years of progressively responsible experience in administration is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is desirable.
Experience in handling web-based management systems is desirable.
Experience working with the UN or other international organizations is desirable.
Experience working in a front office or executive assistant role is desirable
Check how your CV matches this job
Method of Application
- Interested and qualified? Go to
- United Nations Office for the Coordination of Humanitarian Affairs - UNOCHA on estm.fa.em2.oraclecloud.com
- to apply
- Build your CV for free.
- Download in different templates.