Finance and Operations Manager

Finance and Operations Manager at Lindii Peace Foundation (LPF)

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Oct 15, 2026, 7:04 AM

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Lindii Peace Foundation (LPF) is a Non-Profit and Non-governmental Organization in Nigeria which was registered as a corporate body with the Corporate Affairs Commission on the Eleventh (11th) day of July, 2014.

The foundation was formed by some eminent survivors of the Insurgency in North-east Nigeria and a few well-meaning Individuals who came together with a vision to see Nigeria a poverty free place where peace will abide and humanity can live freely in harmony.

We are recruiting to fill the position below:

Job Title: Finance and Operations Manager

Location: Maiduguri, Borno

Job Summary

The role requires strong financial management, analytical, organizational, leadership and problem-solving skills, with the ability to oversee multiple projects, manage competing priorities and maintain effective internal controls in a complex humanitarian and development environment.

The Finance and Operations Manager will be responsible for ensuring sound financial planning, budgeting, accounting, financial reporting, expenditure monitoring, cash flow management, procurement oversight, logistics, asset management and administrative coordination.

The role will ensure that organizational resources are managed efficiently, transparently and in compliance with LPF policies, donor requirements, contractual obligations and applicable laws and regulations.

This is an opportunity for a committed professional to strengthen LPF's financial and operational systems and support the effective, accountable and sustainable delivery of humanitarian and development programmes for vulnerable and crisis-affected populations.

The Finance and Operations Manager will contribute to organizational sustainability by strengthening financial accountability, improving operational efficiency, supporting donor compliance, ensuring value for money and promoting responsible stewardship of organizational resources.

The successful candidate will work closely with the Country Director, Programme Management, Grants and Partnerships, MEAL, Human Resources and other relevant teams to ensure that programme activities are adequately resourced, expenditures are properly documented, operational risks are managed and organizational systems support effective programme delivery.

Key Accountabilities

• Financial Management and Oversight:
• Monitor financial procedures and identify weaknesses, inconsistencies and control gaps requiring corrective action.
• Ensure appropriate segregation of financial duties and compliance with approved authorization limits.
• Oversee day-to-day accounting operations, including transaction processing, general ledger maintenance, cash management, bank reconciliations and financial recordkeeping.
• Ensure that all financial transactions are supported by appropriate documentation, authorized in accordance with established procedures and accurately recorded.
• Maintain effective financial controls to safeguard organizational funds, assets and other resources against misuse, fraud, errors and unauthorized expenditure.
• Promote a culture of financial discipline, transparency and responsible resource management across the organization.
• Ensure the timely preparation and review of financial information required for management decision-making.
• Provide overall leadership and oversight of LPF's financial management systems, ensuring accuracy, transparency, accountability and compliance with organizational policies and applicable requirements.
• Review financial records, supporting documents, payment requests, reconciliations and other financial transactions to ensure accuracy and completeness.
• Provide financial guidance to management and programme teams on expenditure eligibility, budget availability, financial procedures and resource utilization.
• Budget Development and Financial Planning:
• Work with Programme Management and Grants and Partnerships to ensure that proposed budgets are consistent with approved proposals, grant agreements and implementation schedules.
• Develop and maintain budget monitoring tools to track expenditure against approved budgets, funding allocations and implementation timelines.
• Coordinate the development of realistic budgets that reflect programme activities, staffing requirements, operational costs and donor funding conditions.
• Lead the preparation, consolidation and review of annual organizational budgets, project budgets and operational budgets in collaboration with relevant departments.
• Provide timely budget performance reports and recommendations to the Country Director and relevant programme managers.
• Advise management on financial implications of programme changes, staffing adjustments, operational commitments and funding constraints.
• Support financial forecasting, cash flow projections and resource allocation decisions.
• Coordinate budget revisions, reallocations and adjustments in accordance with internal approval procedures and applicable donor requirements.
• Conduct regular budget-versus-actual analyses and identify significant variances, underspending, overspending and potential funding gaps.
• Review budget assumptions, cost estimates and financial projections to ensure accuracy, completeness and alignment with implementation plans.
• Financial Reporting and Management Information:
• Maintain a financial reporting calendar and monitor compliance with internal, statutory and donor reporting deadlines.
• Prepare periodic financial summaries, budget performance analyses and management reports to support evidence-based decision-making.
• Work with Grants and Partnerships and Programme Management to ensure that financial reporting aligns with programme implementation and donor reporting requirements.
• Review financial reports for accuracy, consistency, completeness and appropriate supporting documentation before submission through the established approval process.
• Identify and address discrepancies between accounting records, budget reports and other financial information.
• Coordinate the consolidation of financial information across projects, field offices and organizational cost centres.
• Provide management with timely information on expenditure trends, cash flow, financial risks and resource utilization.
• Ensure that project financial reports are prepared in accordance with approved budgets, donor templates, reporting schedules and contractual requirements.
• Ensure financial records and supporting documents are properly organized, securely maintained and accessible to authorized personnel.
• Oversee the preparation of accurate, complete and timely financial reports for management, donors, auditors and other authorized stakeholders.
• Cash Flow, Banking and Treasury Management:
• Monitor bank balances, project funding schedules, outstanding payments and anticipated financial obligations.
• Establish appropriate controls over cash advances, staff advances, field cash management and liquidations.
• Ensure timely bank reconciliations and follow up on outstanding transactions, unexplained differences and unreconciled balances.
• Promote secure and traceable payment practices, including appropriate use of bank transfers and other approved payment methods.
• Monitor cash requirements across projects and field locations and coordinate appropriate fund transfers in line with approved procedures.
• Ensure advances are properly authorized, tracked, retired and supported by adequate documentation within established timelines.
• Escalate material cash flow constraints, liquidity risks and unusual financial transactions to the appropriate management level.
• Oversee organizational cash management, banking operations and short- to medium-term cash flow planning.
• Ensure that bank signatories, payment authorizations and treasury procedures are maintained in accordance with organizational approvals.
• Prepare and review cash flow forecasts to ensure sufficient funds are available for approved programme activities and operational commitments.
• Donor Financial Compliance and Grant Management Support:
• Support the preparation of donor financial reports, expenditure schedules, budget revisions and other required financial documentation.
• Maintain organized financial records to support donor verification, grant reviews, audits and financial accountability.
• Ensure that project expenditure is properly coded, allocated and charged to the appropriate grants and budget lines.
• Ensure shared costs, staff costs and operational expenses are allocated fairly and consistently in accordance with approved methodologies and donor rules.
• Work with Grants and Partnerships to interpret financial provisions in grant agreements and communicate relevant requirements to programme and support teams.
• Monitor compliance with donor requirements relating to procurement, documentation, supporting evidence, budget modifications and financial reporting.
• Ensure that financial management practices comply with donor agreements, approved project budgets, applicable financial regulations and LPF policies.
• Review expenditure for eligibility, reasonableness, budget availability and consistency with approved programme activities.
• Identify potential ineligible expenditure, unsupported costs, overspending and other compliance concerns and coordinate appropriate corrective action.
• Maintain an overview of donor financial conditions, eligible expenditure rules, budget restrictions, cost allocation requirements and reporting obligations.
• Procurement and Supply Chain Oversight:
• Ensure that procurement commitments are supported by available budgets and properly recorded.
• Monitor procurement timelines and identify potential delays that could affect programme implementation.
• Ensure appropriate procurement methods, quotation requirements, evaluation procedures and approval thresholds are applied.
• Ensure procurement planning is coordinated with approved budgets, programme work plans and operational needs.
• Ensure procurement files contain complete documentation, including requests, quotations, evaluation records, approvals, purchase orders and delivery evidence, as applicable.
• Promote fair supplier selection, value for money and appropriate management of procurement-related conflicts of interest.
• Coordinate with Programme Management, Logistics and Finance to address procurement bottlenecks and strengthen supply chain efficiency.
• Review procurement plans, purchase requests, sourcing documentation and procurement recommendations in accordance with delegated authority.
• Provide management oversight of procurement processes to ensure transparency, competition, cost-effectiveness and compliance with LPF policies and donor requirements.
• Oversee supplier registration, documentation and performance monitoring in collaboration with relevant personnel.
• Logistics, Fleet and Asset Management:
• Promote the responsible use, security and maintenance of organizational property across the head office and field locations.
• Oversee vehicle utilization, maintenance schedules, fuel consumption monitoring and associated documentation.
• Ensure effective management of organizational vehicles, equipment, office assets, communications equipment and other resources.
• Support the development and implementation of logistics procedures, inventory controls and asset management systems.
• Ensure that asset transfers, losses, damage and disposals are appropriately documented, investigated where necessary and approved.
• Maintain appropriate asset registers, allocation records, movement documentation and disposal records.
• Ensure that vehicle movements, driver assignments, maintenance activities and related expenses are managed in accordance with established procedures.
• Oversee logistics systems supporting programme implementation, field operations and organizational activities.
• Ensure periodic physical verification of organizational assets and timely reconciliation with asset records.
• Monitor the availability and condition of operational equipment and coordinate timely maintenance, repair or replacement.
• Administrative and Office Management:
• Monitor administrative expenditure and identify opportunities to improve efficiency and reduce avoidable costs.
• Ensure office facilities, utilities, communications, supplies and other essential administrative services are managed efficiently.
• Ensure administrative records, agreements, correspondence and supporting documents are appropriately maintained.
• Ensure that administrative activities are coordinated with Finance, HR, Logistics and Programme Management.
• Coordinate office lease administration, service agreements, maintenance arrangements and other approved operational commitments.
• Oversee administrative services necessary for the effective functioning of the head office and field offices.
• Coordinate the maintenance of office equipment, furniture and facilities to support a safe and functional working environment.
• Ensure that office supplies and consumables are procured, issued, monitored and replenished through approved procedures.
• Support the development and implementation of administrative procedures, checklists and tracking tools.
• Promote effective use of organizational facilities and resources while maintaining appropriate controls and accountability.
• Internal Controls, Risk Management and Fraud Prevention:
• Ensure concerns relating to suspected fraud, corruption, misappropriation, conflicts of interest or other serious misconduct are escalated through established reporting mechanisms.
• Coordinate the implementation of corrective and preventive actions arising from financial reviews, audits and management assessments.
• Maintain appropriate risk registers, control checklists and follow-up records where required.
• Identify financial, procurement, operational and administrative risks and recommend appropriate mitigation measures.
• Monitor adherence to financial and operational policies across the head office, field offices and project locations.
• Identify unusual transactions, irregular expenditure, control weaknesses and potential indicators of fraud or financial misconduct.
• Promote an organizational culture of integrity, accountability, transparency and responsible decision-making.
• Ensure compliance with approval procedures, authorization limits, segregation of duties and documentation requirements.
• Establish, implement and periodically review financial and operational controls to safeguard organizational resources.
• Support internal reviews and investigations within the scope of delegated responsibilities and applicable procedures.
• Audit Coordination and Compliance Reviews:
• Coordinate the preparation of financial records and supporting documents required for internal and external audits, donor reviews and statutory examinations.
• Ensure that requested financial information is accurate, complete, properly organized and submitted within agreed timelines.
• Maintain appropriate records of audit requests, findings, responses and corrective actions.
• Promote timely resolution of documentation deficiencies, unreconciled balances and other control weaknesses.
• Coordinate responses to audit queries, management letters, donor observations and financial compliance findings.
• Serve as a key focal point for financial documentation and audit coordination, as delegated by management.
• Ensure that financial records, procurement files, asset documentation and other relevant evidence are maintained in accordance with applicable retention requirements.
• Support periodic financial and operational compliance checks to identify gaps before formal reviews.
• Work with relevant departments to identify the underlying causes of audit findings and develop appropriate corrective action plans.
• Monitor the implementation of agreed audit recommendations and report outstanding issues to management.
• Human Resources and Payroll Financial Coordination:
• Work with HR to ensure that staff cost documentation supports accurate project charging and financial reporting.
• Review payroll summaries and related financial schedules for budget alignment, completeness and appropriate authorization, while respecting the designated responsibilities of HR and Finance.
• Coordinate the financial aspects of staff cost allocation across projects in accordance with approved budgets and donor requirements.
• Maintain confidentiality of payroll and other sensitive financial information.
• Ensure that relevant statutory payments and employment-related financial obligations are accounted for and settled within applicable deadlines.
• Provide financial guidance on staffing budgets, personnel cost projections and the financial implications of workforce changes.
• Ensure that salary payments, approved allowances, pension contributions, statutory deductions and other authorized employment-related payments are accurately processed and recorded.
• Work with Human Resources to ensure that personnel-related financial commitments are appropriately budgeted and recorded.
• Ensure that financial approvals and documentation requirements relating to personnel expenditure are followed consistently.
• Support the reconciliation of payroll records, staff advances, benefit-related payments and other personnel costs with the accounting system.
• Financial Systems, Procedures and Capacity Strengthening:
• Promote collaborative working relationships, clear communication and adherence to organizational procedures.
• Ensure that staff under supervision understand their responsibilities, reporting lines and delegated authority.
• Monitor team performance and address operational gaps through appropriate management action.
• Provide guidance and capacity-strengthening support to finance, procurement, logistics and administrative personnel.
• 13. Leadership, Team Management and Internal Coordination
• Identify training needs and organize relevant learning activities on budgeting, donor compliance, financial controls, procurement and operational procedures.
• Provide technical leadership and supervision to finance, procurement, logistics and administrative personnel under the approved organizational structure.
• Support the effective use of accounting software, budget monitoring tools, procurement trackers, asset registers and other relevant management systems.
• Review existing systems and identify opportunities to improve accounting accuracy, reporting efficiency and operational accountability.
• Develop, review and update financial and operational procedures, tools, templates and internal control systems in line with organizational needs.
• Ensure that financial management procedures are documented, communicated and consistently applied across relevant departments and field locations.
• Support staff development through coaching, performance feedback and identification of relevant capacity-building needs.
• Facilitate timely sharing of financial information, operational updates and compliance requirements with relevant teams.
• Ensure effective coordination between Finance, Operations, Programme Management, Grants and Partnerships, MEAL and HR.
• Monitor implementation of approved procedures and recommend improvements where weaknesses are identified.
• Set clear performance expectations, work priorities and accountability standards for supervised staff.
• Provide regular updates to the Country Director on financial performance, operational efficiency, key risks and required management decisions.
• Support the standardization of financial and operational processes across projects and field offices.
• Promote accurate data entry, appropriate coding, timely reconciliations and consistent financial documentation.
• Support the resolution of financial and operational bottlenecks affecting programme delivery.
• Promote continuous improvement, efficiency and accountability in financial and operational management.
• Programme Support and Operational Planning:
• Review operational requirements for proposed activities to ensure that adequate resources, procurement arrangements and admi