Front Desk Officer / Office Support
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Front Desk Officer / Office Support at White Soul Group. The successful candidate will manage reception, visitors, calls, correspondence, office records, meeting coordination, travel arrangements, supplies, and other administrative duties while reporting to the HR/Admin Manager.
- Reports to the HR/Admin Manager
- Welcomes visitors and manages office reception
- Handles calls, correspondence, records, and meeting coordination
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Front Desk Officer / Office Support at White Soul Group. The successful candidate will manage reception, visitors, calls, correspondence, office records, meeting coordination, travel arrangements, supplies, and other administrative duties while reporting to the HR/Admin Manager.
- Reports to the HR/Admin Manager
- Welcomes visitors and manages office reception
- Handles calls, correspondence, records, and meeting coordination
- Supports travel, supplies, office expenses, and building security
- Candidates must reside around Maryland axis
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Source salary availableThe source lists NGN 100,000 - 150,000 (estimated range, no salary published). Confirm the final pay, benefits, contract terms and allowances directly with the employer before accepting an offer.
Can you qualify for this role?
- Required1+ years of relevant experienceThe job post includes a minimum experience signal.
- PreferredPractical evidence in security, Administration, ReceptionThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NigeriaThe vacancy is associated with this location.
- UnclearComfort with the Other contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Front Desk Officer / Office Support evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to White Soul Group and the role in Nigeria.
- Add concrete examples related to security, Administration, Reception, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from JobsInNigeria.careers; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
Source and safety check
- JobsInNigeria.careers
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Front Desk Officer / Office Support role in security, Administration?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Nigeria under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research White Soul Group before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Use AI to apply better
After confirming the original source, use Career Assistant to check role fit, tailor your CV and prepare a cover letter or employer message.
Original source description
The Front Desk/Office Support reports to the HR/Admin Manager and is the first point of contact for our company. The front desk officer’s responsibilities include duties include offering administrative support across the organization, welcoming guests and receiving visitor.
Duties and responsibilities
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer phone calls and redirect them when necessary
Serve as the face of the company, offer friendly service to those entering the building or calling in on the phone.
Maintain the reception area, keep it clean and free of clutter and ensure the ambience.
Prepare and disseminate correspondence, memos and forms
File and update contact information of employees, customers, suppliers and external partners
Support other units where necessary
Develop and maintain a filing system for the vehicle documents including proper tagging and storage of vehicle keys
Check frequently the levels of office supplies and place appropriate orders.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Update calendars and schedule meetings/appointments. Take minutes, prepare and disseminate reports after each meeting to all attendees.
Arrange travel and accommodations, and prepare vouchers.
Keep updated records of office expenses and costs and hand in weekly imprest reports.
Perform other clerical duties such as typing, filing, photocopying, printing, data entry, etc.
Manage the building log visitors entering and exiting the building.
Accept deliveries and mail, organize and distribute to the correct recipients in a timely manner while also handling outgoing mails and dispatch.
Others duties as assigned.
Requirements
- Minimum of HND/BSc
- 1-3 years experience
- Must be smart and intelligent
- Must be able to read and write
- MS office proficiency
- Must reside around Maryland axis