Operations Officer - Strengthening Peace and Resilience in Nigeria (SPRING)
AI summary
Tetra Tech is recruiting an Operations Officer for the SPRING programme based in Abuja, Nigeria, reporting to the Operations and Security Manager. The role covers end-to-end procurement, vendor management, logistics, travel arrangements, event coordination, records and compliance support. The position supports programme delivery in conflict prevention, security, justice and natural resource management across North-West Nigeria.
- Based in Abuja office, reporting to the Operations and Security Manager, SPRING Programme.
- Manages end-to-end procurement including RFQs, bid analysis, purchase orders and vendor due diligence.
- Handles logistics for field movements, vehicles, flights, hotels and office store records.
- Coordinates programme events including venues, participants, materials, transport and accommodation.
- Maintains operational trackers, supports audits, reporting and compliance with Tetra Tech and donor requirements.
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AI salary guide
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Can you qualify for this role?
- UnclearRelated work experienceThe text mentions experience, but the exact level should be confirmed at source.
- PreferredPractical evidence in driver, security, hospitalityThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in AbujaThe vacancy is associated with this location.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Operations Officer - Strengthening Peace and Resilience in Nigeria (SPRING) evidence in the first half of your CV.
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- Add concrete examples related to driver, security, hospitality, ideally with measurable outcomes or clear responsibilities.
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Interview preparation
- What experience makes you a strong fit for this Operations Officer - Strengthening Peace and Resilience in Nigeria (SPRING) role in driver, security?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Abuja under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Tetra Tech before the interview.
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Original source description
The Operations Officer will administer daily office operations, including managing end-to-end procurement with vendors, tracking invoices and payments, travel logistics, in addition to supporting the SPRING programme team with planning and coordinating all programme events.
The SPRiNG programme is seeking an experienced Operations Officer based in our Abuja office, reporting to the Operations and Security Manager, SPRING Programme.
The postholder will also maintain accurate operational records and trackers, ensure compliance with Tetra Tech and donor requirements, support audits and reporting, and contribute to the efficient and timely delivery of programme activities.
SPRiNG will seek to address a complex set of interwoven political, conflict, and ecological conflict drivers impacting security across North-West Nigeria.
The Strengthening Peace and Resilience in Nigeria (SPRiNG) Programme will support a more stable and peaceful Nigeria, the impact of which will be that citizens will benefit from reduced violence and increased resilience to climate change.
It will achieve this by supporting Nigerian stakeholders to resolve conflict and improve security, justice, and natural resource management in target areas. SPRiNG will support locally led enhancements to conflict prevention, violence reduction, security and justice and natural resource management; work to remove or lessen the impact of critical barriers to peace; and support partnerships for peace with likeminded international partners to multiply funding spent by the FCDO.
SPRiNG is a politically led programme and is grounded in research, evidence, and science, including political economy, conflict analysis, and environmental science to ensure that the Programme is addressing the root causes of violence. SPRiNG is problem driven, evidence based, iterative, adaptive in approach, reflective, responsive, and scalable.
Main Duties
Procurement:
Conduct vendor sourcing, issue requests for quotations, analyse bids and quotations, and prepare purchase orders.
Maintain a comprehensive vendor database and ensure the prequalification, due diligence and performance monitoring of suppliers and contractors.
Establish and maintain good working relationships with vendors and suppliers.
Manage procurement timelines for the delivery and receipt of goods and services.
Manage the end-to-end procurement process, including procurement planning, evaluation and negotiation in accordance with Tetra Tech procurement guidelines.
Process all vendor invoices and ensure proper tracking and auditable documentation.
Support the preparation and review of procurement-related reports, including quarterly procurement status reports and contract management trackers.
Logistics:
Arrange logistics for field movements, including booking and assigning appropriate vehicles for road movements and making flight and hotel reservations.
Undertake any other operations-related
Responsibilities
assigned by the Security and Operations Manager or Programme Management team in line with the
Requirements
- of the role.
- Participate in relevant meetings and ensure that all logistical and operational preparations are completed in a timely manner.
- Manage the office store records and maintain accurate documentation of stock and supplies.
- Maintain up-to-date operations trackers and share regular updates and progress reports with the Operations and Security Manager and Project team.
- Event Management:
- Participate in relevant meetings and ensure that preparations, materials and follow-up actions are completed on a timely basis.
- Ensure that all event-related procurement, logistics and administrative arrangements are completed on time. Maintain accurate activities and events trackers and provide regular updates to the SOM and Project team.
- Coordinate the logistical
- for events, including venues, participant arrangements, materials, transport, accommodation and other event-related services.
- Plan, coordinate and support the delivery of programme events, including workshops, trainings and other programme activities.
- HR Support:
- Orient and onboard new national and expatriate staff on relevant operations policies and procedures.
- Maintain and regularly update the staff annual leave tracker.
- Support the provision of operational information and guidance to staff in relation to travel, logistics, procurement and other programme support processes.
- Key Performance Indicators
- Your KPI’s will be set on a yearly basis and are likely to be in the following categories:
- Adherence to client and Tetra Tech financial and compliance processes and procedures
- Risk management and knowledge sharing.
- Client and stakeholder satisfaction
- Adherence to timelines for project implementation
- Diligent management of the programme, its processes, and team members
- Aptitude and skills
- Essential:
- Being able to prioritise and work with multiple stakeholders.
- Demonstrable
- Adhere to Tetra Tech’s behaviours and values.
- Adhere to all security advice from Tetra Tech’s Risk Management Team.
- Some travel and out-of-hours work may be required.
- Adhere to Tetra Tech policies and procedures.
- How to Apply
- Interested and qualified candidates should:
- Click here to apply online
- View all Jobs in Nigeria
- Abuja
Experience
managing the full event cycle for workshops, trainings and conferences, including event planning, venue sourcing, participant coordination, invitations and confirmations, travel and accommodation arrangements, catering, event materials, equipment, registration and on-site support.
Demonstrable
working in similar roles in Operations teams, with responsibility for programme procurement and logistics.
Good understanding of procurement principles, value for money, competition, segregation of duties and audit requirements.
Strong Microsoft Office skills, including Excel.
Excellent written and verbal English communication skills
Strong record-keeping and documentation skills, including
using document-management systems, such as SharePoint or similar platforms.
Ability to identify operational risks and escalate issues appropriately.
Desirable:
working on UK or other international donor-funded projects.
General