Procurement Officer

We are seeking a highly organised, proactive, and reliable Procurement Officer to manage the company's purchasing activities and ensure the timely and cost effective procurement of ingredients, food items, packaging materials, supplies, equipment, and other operational requirements.

The successful candidate will work closely with the Kitchen, Store, Account, and Management teams to ensure that required items are purchased on time, at competitive prices, and in accordance with approved specifications and budgets.

Key Responsibilities

• Procurement and Purchasing:
• Ensure urgent and routine procurement requests are handled promptly to prevent operational disruptions.
• Source food ingredients, raw materials, packaging materials, cleaning supplies, equipment, and other operational items as required.
• Obtain and compare quotations from approved and prospective suppliers.
• Identify alternative suppliers where necessary to reduce dependency and procurement risks.
• Purchase items strictly according to approved specifications, quantities, and budgets.
• Receive and review approved purchase requests from relevant departments.
• Negotiate prices, payment terms, delivery timelines, and other commercial conditions with suppliers.
• Maintain an up to date list of reliable suppliers and vendors.
• Ensure purchases are made at competitive prices while maintaining required quality standards.
• Supplier Management:
• Verify that suppliers deliver the correct quantity and specification of items ordered.
• Ensure supplier information and agreed prices are properly documented and updated.
• Resolve issues relating to incorrect, damaged, incomplete, or delayed deliveries.
• Monitor supplier performance in relation to quality, pricing, delivery, and reliability.
• Regularly review supplier pricing and market conditions to identify opportunities for cost savings.
• Develop and maintain professional relationships with suppliers and vendors.
• Coordination with Store and Kitchen:
• Ensure all purchased items are properly handed over to the Store or authorised receiving personnel.
• Ensure procurement requests are properly coordinated with the Store to avoid unnecessary purchases or overstocking.
• Work closely with the Store/Inventory team to confirm stock availability before making purchases.
• Ensure frequently used food ingredients and operational supplies are procured early enough to support uninterrupted operations.
• Liaise with the Kitchen and other departments to understand their

Requirements

• and specifications.
• Follow up on pending orders and communicate expected delivery times to the relevant departments.
• Documentation and Reporting:
• Ensure procurement activities are properly authorised and documented.
• Prepare regular procurement reports for management.
• Maintain records of supplier prices and monitor significant price changes.
• Submit procurement documentation promptly to the Finance/Accounts team for processing and reconciliation.
• Maintain accurate procurement records, including purchase requests, quotations, purchase orders, invoices, receipts, and supplier information.
• Track outstanding purchase requests and pending deliveries.
• Cost Control and Compliance:
• Monitor market prices and provide management with relevant price information when required.
• Avoid personal or undisclosed financial interests in supplier relationships.
• Ensure all purchases are within approved budgets and authorised limits.
• Ensure company procurement policies and procedures are strictly followed.
• Maintain transparency, accountability, and integrity throughout the procurement process.
• Report any unusual pricing, supplier concerns, conflict of interest, or procurement irregularities to Management.
• Prevent unauthorised purchases and unnecessary expenditure.
• Key Performance Indicators (KPIs)
• The Procurement Officer will be assessed based on:
• Accuracy and completeness of procurement documentation.
• Compliance with approved procurement procedures and budgets.
• Reduction of emergency and last minute purchases.
• Availability of required materials and supplies without avoidable operational disruptions.
• Timeliness of procurement and fulfilment of approved requests.
• Cost effectiveness and ability to obtain competitive prices.
• Supplier reliability and delivery performance.
• Quality and reliability of suppliers engaged.
• Effective coordination with Kitchen, Store, Finance, and Management.
• Accuracy of procurement reports and records.
• Strong negotiation and supplier management skills.
• Good knowledge of food ingredients, raw materials, packaging, and general operational supplies is preferred.
• Excellent record keeping and attention to detail.
• Ability to maintain confidentiality and handle company resources responsibly.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Good communication and interpersonal skills.
• Good numerical and analytical abilities.
• Minimum of 2 years' relevant

Experience

in procurement or purchasing.

Ability to work under pressure and meet tight procurement deadlines.

Must be proactive, organised, accountable, and able to work with minimal supervision.

in a food, bakery, restaurant, hospitality, catering, or FMCG environment is an advantage.

Bachelor's Degree, HND, or equivalent qualification in Procurement, Supply Chain Management, Business Administration, Accounting, or a related field.

Location Requirement:

The position is based in Gbagada, Lagos. Candidates who reside in Gbagada and nearby areas with convenient access to the workplace are preferred.

N150,000 per month.

How to Apply

Interested and qualified candidates should send their CV to:

hr@puffandglaze.com

using the Job Title as the subject of the mail.

Application

Deadline:

2nd October, 2026.

View all Jobs in Nigeria

Lagos State and 1 other location

Lagos State

,

Gbagada

Procurement Officer job vacancies in Nigeria