State Finance & Admin Assistant
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Management Sciences For Health (MSH) is hiring a State Finance & Admin Assistant in Nigeria to support finance, logistics, and operations at state level. The role covers payment processing, vendor coordination, asset and inventory management, procurement support, and compliance with MSH, Global Fund, and Nigeria Government regulations. A University Degree or HND in Accounting and at least 2 years of accounting and administration experience are required.
- Finance and admin support role at state level for MSH in Nigeria
- Handles payment processing, vendor follow-up, and statutory payments
- Supports logistics, procurement, catering, and asset/inventory management
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Management Sciences For Health (MSH) is hiring a State Finance & Admin Assistant in Nigeria to support finance, logistics, and operations at state level. The role covers payment processing, vendor coordination, asset and inventory management, procurement support, and compliance with MSH, Global Fund, and Nigeria Government regulations. A University Degree or HND in Accounting and at least 2 years of accounting and administration experience are required.
- Finance and admin support role at state level for MSH in Nigeria
- Handles payment processing, vendor follow-up, and statutory payments
- Supports logistics, procurement, catering, and asset/inventory management
- Requires Degree/HND in Accounting plus 2 years of experience
- Experience with Global Fund and U.S. government projects preferred
- Proficiency in Microsoft Office, especially Excel, is required
- Must comply with MSH policies, Global Fund guidelines, and Nigeria regulations
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required2+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in hospitality, internship, technologyThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in NigerThe vacancy is associated with this location.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest State Finance & Admin Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to Management Sciences For Health (MSH) and the role in Niger.
- Add concrete examples related to hospitality, internship, technology, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from My NGO Jobs Nigeria; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- My NGO Jobs Nigeria
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this State Finance & Admin Assistant role in hospitality, internship?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Niger under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research Management Sciences For Health (MSH) before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
The State Finance & Admin Assistant is responsible for ensuring the smooth operations of finance and logistic provided by the Operations Unit by providing financial and admin support.
She or he will ensure that all payment related activity in the state is processed. She or he will also work with the Finance Team, Senior Operations and Procurement Specialist and State Specialist to coordinate and manage the operation and implementation of project activities in the state.
Responsibilities
- Arrange hotel for staff, participants, consultants who are coming to State for assignments.
- Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
- Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly.
- Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day.
- Inventory and asset management
- Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity.
- Coordinate procurement and engagement of vendors for goods and services.
- Coordinate catering services for official functions within and outside the office location
- Prepare payment schedules for vendors and participants.
- Properly code all transactions.
- Maintain administration and accounting files.
- Follow up on outstanding vendor’s payments and assure timely reconciliation.
- Control consumption of project (petrol, electricity, water, telephone,)
- Participate in the improvement of the accounting system and the system of internal control.
- Ensure compliance with MSH policies and procedures including internal control systems, Global fund guidelines as well as Nigeria Government regulations.
- Create all administrative and financial reports monthly as requested by supervisor.
- Manage payments of taxes and other statutory payments at state level.
- Ensure that payments are compiled, reviewed and send to country office timely for processing.
- Ensure that entries are entered into project activity tracking logs accurately and timely.
- Ensure that month and year-end activities are done accurately and in compliance with MSH policies and procedures.
- Other tasks as requested by supervisor
Qualifications
- University Degree / HND in Accounting.
- Minimum of 2 years of
Experience
as an Accountant and administrator.
Understanding of key aspects of accounting.
with Global Fund and U.S. government projects.
Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
Verbal and written language skills in English required.
Ability to work independently and take initiative.
Ability to learn complex program procedures.
Good typing skills. Good memo composition and editing skills. Good computer skills with sound knowledge of commonly used application software
Familiar with internet search engines and able to undertake background search on well-defined tasks.
Able to work independently by managing priorities and workload within general schedule of work, instructions, and standardized practices.
Excellent command of written and verbal English
Takes initiative and can start/complete tasks with basic direction.
Excellent Computer knowledge. Proficient in Word, Excel, Outlook, Power Point and knowledge of Photoshop. Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed.
Ability to Multitask and organize ongoing projects, looking for ways to become more efficient in completing tasks
Consistently looks for ways to help support.
Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with attention to detail and quality.
Strong office and organizational skills.
Demonstrated ability to work as an effective team member in a complex and fast paced environment.
Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
Application Closing Date
18th September, 2026.
How to Apply
Interested and qualified candidates should Apply below USING APPLY ONLINE NOW BUTTON
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